Provide Non Invasive Ventilation and Sleep Therapy to NHS

The requirement is to create a comprehensive framework agreement for devices and accessories used in the treatment of sleep apnoea.

United Kingdom-Normanton: Medical breathing devices

2015/S 118-213643

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Kayla Takvam
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 1924328842
E-mail: kayla.takvam@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

‘Non Invasive Ventilation and Sleep Therapy’.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: ‘Various locations in UK’.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 80 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The requirement is to create a comprehensive framework agreement for devices and accessories used in the treatment of sleep apnoea. This includes Continuous Positive Airway Pressure (CPAP) or Bi-Level Positive Airway Pressure devices and a comprehensive offering of patient interfaces and associated accessories. The Framework Agreement will also cover devices and accessories for Non-invasive Ventilation (NIV) to provide a comprehensive product offering for the treatment of lung conditions for people who need help to breathe effectively.
For the supply of Non Invasive Ventilation and Sleep Therapy covering the following categories:
Sleep Therapy Devices — CPAP / Bi-Level Devices
Sleep Therapy Masks and Interfaces
Humidification — Devices Accessories and Circuits
Sleep Diagnostic Systems
Anti-Snoring Devices
This Framework Agreement is for 2 years with the option to extend for up to 24 months.

II.1.6)Common procurement vocabulary (CPV)

33157400, 33157000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

‘This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that initial expenditure will be in the region of 15 000 000 GBP in the first year of this Framework Agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement. The figure below for the total estimated value is based on this initial expenditure estimate adjusted to take account of additional up take over the initial 2 year period and possible 24 month extension’.
Estimated value excluding VAT: 80 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: ‘This Framework Agreement will have the option to extend for a maximum of 24 months in addition to the initial two year period upon review ’.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Non Invasive Ventilation and Sleep

1)Short description

The requirement is to create a comprehensive framework agreement for devices and Accessories used in the treatment of sleep apnoea. This includes Continuous Positive Airway Pressure (CPAP) or Bi-Level Positive Airway Pressure devices and a comprehensive offering of patient interfaces and associated accessories. The framework will also cover devices and accessories for Non-invasive Ventilation (NIV) to provide a comprehensive product offering for the treatment of lung conditions for people who need help to breathe effectively. For the supply of Non Invasive Ventilation and Sleep Therapy covering the following categories: Sleep Therapy Devices — CPAP / Bi-Level Devices Sleep Therapy Masks and Interfaces Humidification — Devices, Accessories and Circuits Sleep Diagnostic Systems Anti-Snoring Devices This Framework Agreement is for 2 years with the option to extend for up to 24 months.

2)Common procurement vocabulary (CPV)

33157400, 33157000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that initial expenditure will be in the region of 15 000 000 GBP in the first year of this Framework Agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement. The figure below for the total estimated value is based on this initial expenditure estimate adjusted to take account of additional up take over the initial 2 year period and possible 24 month extention.
Estimated value excluding VAT: 80 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

After a consideration it was decided that the range of products would be suitable for 1 lot under the heading of Non Invasive Ventilation and Sleep Therapy as it would be is easier to manage and they are products that are related to sleep disorders. Products are to be evaluated on a line by line basis which would eradicate the need for products to be lotted.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

‘Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents’.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

‘Please see tender documents’.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

‘The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability’.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: ‘The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct’.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: ‘Submission of expression of interest and procurement specific information:
Please note whilst there are no Lots in this Framework Agreement “Lot” references are still used within this document and are for system use only.

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration

1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the “Not Registered Yet” link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access
If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the “Supplier Dashboard” icon to open the list of new procurement events.
Expression of interest
— View Contract Notice content by clicking on the “View notice” button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the “Express interest” button.
— To start the response process after the expression of interest has been done select the “My Active Opportunities” option and click on the “Apply” button.
— Select the procurement event from the list by clicking on the description.
— In the detail view click on the orange coloured “Framework Agreement” button to start responding to the tender.
Tender response
— Applicants are required to read all Framework Header Documents which can be accessed using the “NHS SC Header documents” button which is located in the “Select framework” tab
— Applicants are required to upload the documents detailed in 8.2 of the ITT using the “Supplier header documents” button which is located in the “Select framework” tab
— A preview of the Lot line details can be viewed using the “Lot header” tab by selecting the Lot and using the “Lot line information” button. In order to respond to a Lot Applicants must select the relevant Lot and then use the “Express intent” button.
— Complete price offers per line for the Lot by completing the required fields for the lines the Applicant wants to include in the bid using the “Lot line detail” tab.
— Applicants are required to answer all mandatory Lot specific questions found in the “Lot evaluation criteria”
— Accept the ISS “Terms and conditions” button to access this function.
— Submit LOT response by clicking on the “Submit submission report” button in the “Submit individual lot response(s)” tab to submit responses for the Lot. Each Lot must be submitted independently.
Applicants are able to view their submission using the “Supplier submission report” button found in the “Submit individual lot response(s)” tab’.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: ‘An Electronic auction (eAuction) may be used to award all or part of the requirements. The use of eAuction may also be a part of any mini competition process’.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 158-283945 of 20.8.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 17.7.2015 – 9:00

Place:

As in above mentioned I.1

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: ‘Only the NHS Supply Chain contract owner or delegate’.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

‘Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to section 9 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
Lot 1 (of
1) Non Invasive Ventilation & Sleep Therapy. Applicants may tender for one more than one or all of the Goods within this Lot. NHS Supply Chain anticipates appointing all Applicants on product line by line basis whose total score meets or exceeds 50 % to the Framework Agreement.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body (for the avoidance of doubt including local authorities) and/or 4) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Applicant for any of the supplies and/or services under the Framework Such contracts may arise after a mini competition process and applicants should note that only NHS Supply Chain and/or customers who have had the express written permission of NHS Supply Chain will be entitled to run a mini competition under the Framework Agreement. NHS Supply Chain reserves the right when re-opening competition under the Framework to vary the criteria award weightings and/or to refine the award criteria (including the option to conduct further competition on the basis of price alone) to meet the specific requirements of the customer or NHS Supply Chain
The evaluation is based on pricing for the E-Direct route to market and it is mandatory to provide pricing for this route. Applicants are also invited to submit non-mandatory pricing for Stock and Blue Diamond routes in addition to the evaluated E-Direct prices for the following products.
Sleep Therapy Devices — CPAP / Bi-Level Devices
Sleep Therapy Masks & Interfaces
Humidification — Devices Accessories & Circuits
Sleep Diagnostic Systems
Anti-Snoring Devices
Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice’.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Not applicable

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any Appeals to be lodged in accordance with the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.6.2015