Provide Occupational Health and Employee Assistance Programme

Provide Occupational Health and Employee Assistance Programme

The South East Coast Ambulance NHS foundation Trust is looking to work with a supplier of Occupational Health and an Employee Assistant programme over the next 3 years.

United Kingdom-Tonbridge: Health services

2016/S 137-248860

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South East Coast Ambulance Service NHS Foundation Trust
Unit 29, Eldon Way Industrial Estate, Paddock Wood, Tunbridge Wells
For the attention of: Hughes John
TN12 6BE Tonbridge
United Kingdom
Telephone: +44 1892831139

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health/Employee Assistance Program — Apr. 2017 — Mar. 2020 + 12 months + 12 months.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Sussex, Surrey and Kent.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The South East Coast Ambulance NHS foundation Trust is looking to work with a supplier of Occupational Health and an Employee Assistant programme over the next 3 years.
A summary:
1. Occupational Health:
This requires the supplier to provide to the organisation advice on matters relating to the health, welfare and well-being of its staff together with fitness for work. SECAmb is seeking a suitably qualified and experienced provider to deliver a service that provides a fully managed Occupational Health service which includes (but not limited to):
— medical screening for new appointments,
— medical examinations and fit for work assessments,
— work station assessments,
— fit for work assessments,
— ill health retirement advice,
— advice together with proactive well-being initiatives,
— reporting,
— promotion of well-being and healthy living.
2. Employee Assistant Programme:
This is for an experienced organisation to delivery an impartial and employee assistance service to help employees deal with both work and personal problems that might adversely impact their health, well-being and/or job performance.
This will include (but not limited) to:
— phone based support available 24/7,
— web based information and support resources,
— short-term (up to 6 sessions) counselling services,
— web based counselling request booking.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 700 000 and 750 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2017. Completion 31.3.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once) — browse to the eSourcing Portal: click the link to register — accept the terms and conditions and click ‘continue’ — enter your correct business and user details — note the username you chose and click ‘Save’ when complete — you will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender — login to the portal with the username/password — click the ‘PQQs / ITTs Open To All Suppliers’ link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier) — click on the relevant PQQ/ ITT to access the content. — click the ‘Express Interest’ button at the top of the page. — this will move the PQQ /ITT into your ‘My PQQs/My ITTs’ page. (this is a secure area reserved for your projects only) – you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box;
3. Responding to the tender — click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT — there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.8.2016 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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