Provide Occupational Health Physician and Services

Provide Occupational Health Physician and Services

The successful bidder will supply occupational health physicians to work within the Health and Wellbeing Service to support Parliament.

United Kingdom-London: Health and social work services

2015/S 215-392685

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): Business Support Team,
SW1P 3JA London
Telephone: +44 2072191600
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: parliament UK
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

GSV1297 — Provision of Occupational Health Physician/s and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Following the cessation of the existing contract for occupational health and associated services in April 2016, The House of Lords, the House of Commons and the Parliamentary Digital Service (hereinafter ‘the Authority’) are seeking to re-tender this Contract to assist it in the fulfilment of its statutory duties towards members of staff and Members of both Houses of Parliament.
The duration of the Contract will be for an initial period of five years and be thereafter subject to a renewal at the option of the Authority for a further two periods of up to 12 months each. The contract shall commence on 1 April 2016 with a mobilisation period of three months beginning January 2016 to assist in the transition of providers as appropriate.
The Authority aims to be at the forefront of good practice with regard to employee health and well-being. The successful bidder will supply occupational health physicians to work within the Health and Wellbeing Service to support Parliament in developing a healthy and safe working environment and encouraging people to have a positive attitude and approach to health at work.
The contracted staff will work alongside Parliament’s Health and Wellbeing Service (HWS). They will work with this multidisciplinary team and the Authority to provide all the services as and when required to a high quality standard, supporting those who work in Parliament.
The HWS provides support, advice and guidance to the Authority, on a full range of occupational health and general wellbeing issues, offering a wide range of services to Members and staff of both Houses. It is staffed by professionally qualified individuals.
Prospective suppliers should note that:
— the service is demand led and as such is affected by the parliamentary timetable and proceedings of both Houses,
— the Authority employs qualified occupational health advisers (on Part 3 of the NMC register) and therefore this role is not required by the contracted supplier,
— the Authority maintains its own occupational health documentation and the occupational health physician’s diary is maintained by the HWS practice manager,
— there are dedicated consulting rooms in Millbank and the Palace of Westminster, for use by the occupational health team. Appointments are made off site in exceptional circumstances and with the agreement of the Head of HWS.
— the successful supplier will need to be able to refer clients directly to an NHS consultant should the need arise.
The Authority reserves the right to amend or add to the documentation in a manner that will not materially change the requirement up to a period of no less than five days prior to the stated return dates for the PQQ and/or ITT.

II.1.6)Common procurement vocabulary (CPV)

85000000, 85147000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 980 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The PQQ documents will be accessible at the following website To be able to access these documents you will need to select the above quoted tender in the current tenders list, click on the view tender details and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.

Please note your PQQ returns via our In-Tend procurement portal are to be received no later than 12 noon on 18.11.2015.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: