Provide Off-Site Storage Services for Scottish Parliament

This Contract involves the provision of Self-Storage Units and Warehousing Services to the Scottish Parliament.

United Kingdom-Edinburgh: Storage and warehousing services

2018/S 172-390590

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1313486620
E-mail: james.vinestock@parliament.scot
NUTS code: UKM75

Internet address(es):Main address: http://www.parliament.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Devolved Parliament

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Off-site Storage Services

Reference number: NIC-SER-417

II.1.2)Main CPV code

63120000

II.1.3)Type of contract

Services

II.1.4)Short description:

This Contract involves the provision of Self-Storage Units and Warehousing Services to the Scottish Parliament.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

63120000

63121000

63121100

II.2.3)Place of performance

NUTS code: UKM75

Main site or place of performance:

Edinburgh

II.2.4)Description of the procurement:

This Contract involves the provision of Self-Storage Units and Warehousing Services to the Scottish Parliament. We require the Contractor to provide high quality Services that provides value for money.

The Off-Site Storage Facility must be within 40 minutes driving time, during typical business hours, from the Scottish Parliament. This is to enable the timely storage and retrieval of items whilst minimising environmental impact.

The Services will be required 52 weeks per year. The Contractor should be aware that the volume of required storage space may fluctuate during the year.

Dissolution usually occurs every 4 years. The next date is expected to be from early April 2021 through to election in May 2021. There is likely to be a requirement for extra storage units during and after dissolution due to MSP local office closures.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Cost criterion – Name: Price / Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 07/01/2019

End: 01/03/2024

This contract is subject to renewal: yes

Description of renewals:

The contract may be extended for up to an additional 60 months at the sole discretion of the SPCB.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a bidder does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Bidders should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the bidder may be rejected.

Minimum level(s) of standards possibly required:

Employers (Compulsory) liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2: Bidders should demonstrate relevant experience from the last 3 years of delivering a commercial contract for off-site storage services. A simple assertion will not be acceptable as evidence. Any submission that does not demonstrate experience in delivering all of the services will be regarded as a fail and the bid will not be considered any further.

Minimum level(s) of standards possibly required:

Minimum of one example of delivering the services described in section 2 of the Contract Notice. Failure to provide one example will result in your tender submission being non-compliant and will not be evaluated any further.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices.

The Off-site Storage Facility must be available 7 days a week and open from 8:00 am to 6:00 pm on all weekdays as a minimum.

Full details of all performance conditions are documented in the Specification document within the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/10/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/10/2018

Local time: 12:30

Place:

The Scottish Parliament, Holyrood, Edinburgh

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

5-10 years depending on contract extensions being taken.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11761. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:555410)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1313486620Internet address: http://www.parliament.scot

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/09/2018