Provide Printing Services to St Helens Council

The Council has taken the decision to close the in-house Print Unit. Going forward, all print will be outsourced to external providers via this contract.

United Kingdom-St Helens: Business services: law, marketing, consulting, recruitment, printing and security

2016/S 025-040393

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

St Helens Council
St Helens Town Hall, Victoria Square
For the attention of: Mrs Rachel McGreal
WA10 1HP St Helens
UNITED KINGDOM
Telephone: +44 1744676789
E-mail: rachelmcgreal@sthelens.gov.uk
Fax: +44 1744676789

Internet address(es):

General address of the contracting authority: http://www.sthelens.gov.uk

Electronic access to information: http://www.the-chest.org.uk

Electronic submission of tenders and requests to participate: http://www.the-chest.org.uk

Further information can be obtained from: St Helens Council
St Helens Town Hall, Victoria Square
For the attention of: Mrs Rachel McGreal
WA10 1HP St Helens
UNITED KINGDOM
Telephone: +44 1744676789
E-mail: rachelmcgreal@sthelens.gov.uk
Fax: +44 1744676789

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: St Helens Council
St Helens Town Hall, Victoria Square
For the attention of: Mrs Rachel McGreal
WA10 1HP St Helens
UNITED KINGDOM
Telephone: +44 1744676789
E-mail: rachelmcgreal@sthelens.gov.uk
Fax: +44 1744676789

Tenders or requests to participate must be sent to: St.Helens Council
St. Helens Town Hall, Victoria Square
For the attention of: Mrs Rachel McGreal
WA10 1HP St.Helens
UNITED KINGDOM
Telephone: +44 1744676789
E-mail: rachelmcgreal@sthelens.gov.uk
Fax: +44 1744676789

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Printing Services (CS371).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council has a centralised Strategic Communications Team (SCT), whose primary objectives are to significantly enhance the quality, coherence, effectiveness and value for money of all Council communications activity, optimise public awareness of and access to Council services, and enhance the profile and image of the Council and the Borough.
The Council has taken the decision to close the in-house Print Unit. Going forward, all print will be outsourced to external providers via this contract.
High-quality, cost-effective, timely external provision of print services is required across the full spectrum of print media. The Council is therefore seeking to appoint a limited number of external print companies to provide high-quality print services.
The duration of the contract will be for a period of 1-year with an option of 2, 1-year extensions subject to review.

If you wish to express an interest in this opportunity, you must be logged into the Chest website (www.the-chest.org.uk) and use the ‘express interest’ button/link below.

No tender documents will be sent to you — you need to navigate to the ‘my opportunities’ section and download the documents from the Chest website. There is a document available in the public attachments that will assist you with this.
If you have any questions regarding this opportunity — please post them on the ‘discussions’ facility on the Chest. Messages sent outside of the Chest will not be responded to. Deadline for questions is: 26.2.2016 at 12:00 noon.
All Submissions must be sent through the Chest. Submissions sent via any other method will not be accepted.
Please ensure that you leave enough time to upload your documents before the closing date/time, as late submissions may not be accepted.
The deadline for submissions is: 3.3.2016 at 13:00.

II.1.6)Common procurement vocabulary (CPV)

79000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

If you wish to express an interest in this opportunity, you must be logged into the Chest website (www.the-chest.org.uk) and use the ‘express interest’ button/link below.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Main printing requirements

1)Short description

Lot 1 will include all flyers, posters, leaflets, booklets, folders, business cards and basic printing requirements, required in bulk (for example Council meeting agendas). Lot 2 will include all envelope printing.

2)Common procurement vocabulary (CPV)

79000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Envelope Printing

1)Short description

2)Common procurement vocabulary (CPV)

79000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.2.2016 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.3.2016 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 3.3.2016 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.2.2016