Provide Public Relations Agency Services to Aston University

We wish to continue to collaborate with an external specialist agency to ensure Aston is well represented through national and international channels.

United Kingdom-Birmingham: Public relations services

2016/S 182-327500

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aston University
Aston Triangle
For the attention of: Mrs Louise Stanwell-Jones
B4 7ET Birmingham
United Kingdom
Telephone: +44 1212044396
E-mail: l.stanwell@aston.ac.uk

Internet address(es):

General address of the contracting authority: http://www.aston.ac.uk

Address of the buyer profile: https://procontract.due-north.com/SupplierPreLoginHome

Electronic access to information: https://procontract.due-north.com/SupplierPreLoginHome

Electronic submission of tenders and requests to participate: https://procontract.due-north.com/SupplierPreLoginHome

Further information can be obtained from: Aston University
Aston Triangle
For the attention of: Mrs Louise Stanwell-Jones
B4 7ET Birmingham
United Kingdom
Telephone: +44 1212044396
E-mail: l.stanwell@aston.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Aston University
Aston Triangle
For the attention of: Mrs Louise Stanwell-Jones
B4 7ET Birmingham
United Kingdom
Telephone: +44 1212044396
E-mail: l.stanwell@aston.ac.uk

Tenders or requests to participate must be sent to: Aston University
Aston Triangle
For the attention of: Mrs Louise Stanwell-Jones
B4 7ET Birmingham
United Kingdom
Telephone: +44 1212044396
E-mail: l.stanwell@aston.ac.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

University Public Relations Agency.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

There is a small internal PR function at Aston University, which is successful at dealing with the regional media and incoming national media queries. We do not however have the resources to be able to develop meaningful relationships with national media. We wish to continue to collaborate with an external specialist agency to ensure Aston is well represented through national and international channels.
In the last four years we have had great success in lifting the profile of Aston, both for specific research projects and for individual academics. We have also been able to talk about our commitment to widening participation, which is second to none, our placement year, languages for all, popularity with applicants and success in league tables.
The scope there for going forward is to secure the services of a PR agency/consultancy to develop the profile of Aston University, Aston University academic staff, and Aston University students in the national media including but not limited to print, radio, broadcast TV and digital, within the UK market. It also includes 2-3 days of media training for Aston academics per year to ensure Aston continues to develop its next ‘media stars’. This tender excludes International coverage except where this naturally occurs and detailed crisis management response. It also excludes PR funded projects which have their own promotional/marketing/PR budget allocated (where appropriate) and the Aston University Engineering Academy.

II.1.6)Common procurement vocabulary (CPV)

79416000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 8

Objective criteria for choosing the limited number of candidates: As detailed within the PQQ https://procontract.due-north.com/SupplierPreLoginHome

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

241/PR

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.10.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.10.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.10.2016 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 40 Months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): May be related to projects which are ERDF funded.

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.9.2016

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