Provide Retail Catering Services in Sussex

The provision of retail catering services within three hospital sites providing food, drink and other forms of retail catering.

United Kingdom-Chichester: Retail trade services

2016/S 130-233813

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Western Sussex Hospitals NHS Foundation Trust
St. Richard’s Hospital, Spitalfield Lane, West Sussex
For the attention of: Clive Barnard
PO19 6SE Chichester
United Kingdom
E-mail: clive.barnard@wsht.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Catering and Retail Services (ref T/1169/MXA).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of retail catering services within three hospital sites providing food, drink and other forms of retail catering.

II.1.6)Common procurement vocabulary (CPV)

55900000, 15000000, 55400000, 55500000, 70332200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Western Sussex Hospitals NHS Foundation Trust is seeking expressions of interest to provide staff and visitor catering and retail services across 3 sites.
This project is intended to provide an evidence-based proposal to change the types of food, drink and other forms of retail catering available and how it is presented to staff members and the and the public.
A key aspect will be to encourage and enable people to eat and drink more healthily whilst at work or visiting our hospitals with an appropriate range, choice and accessibility being made available.
Of equal importance is the requirement to provide a fairly priced sustainability-focused non-food offer which meets the aspirations of patients, staff, visitors and relatives.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T/1169/MXA

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2016 – 09:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Please be aware that this opportunity is also available on the UK Government ‘Contracts Finder’ website. A draft specification and briefing document will be published on that site shortly. Please note the specification is in draft and may be subject to amendment although no material changes are anticipated.

Instructions to Suppliers: Expressions of interest including full contact details must be e-mailed to clive.barnard@wsht.nhs.uk no later than 9:00 on Monday 18.7.2016.

Western Sussex Hospitals NHS Foundation Trust is seeking expressions of interest to provide staff and visitor catering and retail services across all 3 sites.
This project is intended to provide an evidence-based proposal to change the types of food, drink and other forms of retail catering available to Western Sussex Hospitals NHS Foundation Trust personnel and the public and the ways in which this is presented.
A key aspect will be to encourage and enable people to eat and drink more healthily whilst at work or visiting our hospitals with an appropriate range and choice and accessibility being made available. Of equal importance is the requirement to provide a fairly priced sustainability-focused non-food offer which meets the aspirations of patients, staff, visitors and relatives.
Please note: The authority is not required to publish a contract notice in the OJEU for this contract because the award is of a services concession contract. The awarding authority has published a contract notice on a voluntary basis. Notwithstanding publication of the contract notice, the authority will not be bound to follow any particular award procedure. It will not be deemed to be subject to Directive 2014/24/EC of the European Parliament and of the Council, Council Directive 89/665/EEC or the Public Contracts Regulations 2015 by reason of publication of the contract notice. The procurement of this concession contract is governed by EU Treaty principles. The authority therefore reserves the right to deviate from the requirements of the Directive and use the flexibility permitted by the Treaty throughout the procurement procedure.
Expected Procurement Timetable
Closing date for Expressions of Interest — 9:00, 18.7.2016
Issue of Invitations to Offer — 17:00, 18.7.2016
Bidders Briefing Session — 22.7.2016 (to provide a better understanding of the opportunities arising from this project)
Closing date for receipt of offers — 12:00, 15.8.2016
Evaluation of Offers between 16.8.2016 and 29.8.2016
Internal approval of award recommendation — 30.8.2016
Issue of intention to award and mandatory standstill 7.9.2016 — 20.9.2016.
Finalise contract from 21.9.2016.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.7.2016

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