Provide School Based Counselling Service in Torfaen

Torfaen County Borough Council invites tenders for the provision of a School Based Universal Counselling Service.

United Kingdom-Torfaen: Counselling services

2016/S 039-062997

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UNITED KINGDOM
Telephone: +44 1495762200
E-mail: martin.campbell@torfaen.gov.uk
NUTS code: UKL16Internet address(es):Main address: www.torfaen.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0498

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Schools Based Counselling Service.

Reference number: T.4170

II.1.2)Main CPV code

85312320

II.1.3)Type of contract

Services

II.1.4)Short description:

Torfaen County Borough Council invites tenders for the provision of a School Based Universal Counselling Service.

The Service will be available to children between the ages of 5 and 18 years (school years 3 to 13) who attend school within the Authority. The Service will be provided on a face to face basis and free of charge to the client at the point of delivery.

The estimated value of the contract is 165 000 GBP per annum.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

85312320

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Schools within Torfaen.

II.2.4)Description of the procurement:

The estimated value of the contract is 165 000 GBP per annum, however the Authority is faced with increasing demands for budget cuts and are therefore continuingly looking to reduce this cost wherever possible, by introducing efficiencies. In this case, suppliers will be asked to continually look to find innovative ways in delivering a more cost effective service to reduce costs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2016

End: 31/03/2019

This contract is subject to renewal: yes

Description of renewals:

Option to extend by 2 further 12-month periods by mutual agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Counsellors must be qualified to BACP accreditation or equivalent.

All counselling staff must receive clinical supervision as outlined by the British Association for Counselling and Psychotherapy.

All staff who may come into contact with children or vulnerable adults, must receive appropriate vetting, including but not limited to:

— an enhanced level of vetting checked through the Criminal Records Bureau (‘CRB’) for personnel who will or may be working with children and vulnerable people or for those with access to them through their posts. This will include Proceeds of Crime Act and Protection of Vulnerable Adults requirements. Failure to undertake any such search shall be a fundamental breach of this agreement entitling the Council to terminate this agreement without notice;

— obtaining written consent in the form of Appendix C from all personnel in respect of whom checks with the Criminal Records Bureau are undertaken.

The Supplier will:

operate the Services in accordance with:

— The Children Act 1989;

— The Children Act 1989 Guidance and Regulations Volume 4;

— School Based Counselling Strategy 2008;

— Extending Entitlement 2002;

— Children and Young People ‘rights to action’ 2002;

— The United Nations Convention on the Rights of the Child;

— Any subsequent legislative/procedures/standards in relation to the care of children and young people;

— The Council’s Children’s Complaints, Comments and Compliments/ Whistle blowing/ Health and Safety/Confidentiality Policies;

— Schools Standards and Organisation (Wales) Act 2013 Part 5 Sections 92 & 93.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See Service Delivery Specification document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/03/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/03/2016

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

(WA Ref:41210).

VI.4)Procedures for review

VI.4.1)Review body

Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UNITED KINGDOM
Telephone: +44 1495762200Internet address:www.torfaen.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/02/2016