Provide Short Breaks for Children who are Disabled – Dorset

Provide Short Breaks for Children who are Disabled – Dorset

Short Breaks for children, young people and young adults who are disabled are focussed on delivering and developing services for 0-25 year olds.

United Kingdom-Dorchester: Social work and related services

2020/S 007-011549

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Dorset Council
Postal address: South Walks House, South Walks Road
Town: Dorchester
NUTS code: UKK22
Postal code: DT1 1UZ
Country: United Kingdom
Contact person: Ms Charlotte Chesters
E-mail: charlotte.chesters@dorsetcouncil.gov.uk
Telephone: +44 1305221649
Internet address(es):Main address: https://www.dorsetcouncil.gov.uk

Address of the buyer profile: https://www.dorsetcouncil.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework to Provide Short Breaks for Children who are Disabled from April 2020

Reference number: DN454600

II.1.2)Main CPV code

85300000

II.1.3)Type of contract

Services

II.1.4)Short description:

Short Breaks for children, young people and young adults who are Disabled are focussed on delivering and developing services for 0-25 year olds. This tender is about putting in place a range of targeted and specialist short break opportunities throughout the County [Dorset Council area]. Short breaks are when a child or young person has planned time apart from their main carer outside school hours, taking part in activities they like, to form and develop friendships and become more confident and independent. Short breaks allow the child’s family to have a break from the demands of caring, to relax and recharge their batteries, to spend time with each other and their other children and to reduce family stress.

II.1.5)Estimated total value

Value excluding VAT: 4 840 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

[Lot 1] Category A — Specialist Services

Lot No: 1

II.2.2)Additional CPV code(s)

85311200
85311300
85312120
85320000

II.2.3)Place of performance

NUTS code: UKK22

II.2.4)Description of the procurement:

Category A specialist services – services intended for children and young people who are disabled with more complex needs and who usually will have received a social care assessment. This is likely to include, but is not limited to, the following: residential overnight short breaks, weekend, after school and holiday short break sessions, personal assistant, in-home and community support work.

It is anticipated there will be several providers appointed for each category. Purchasing off the framework is detailed in the service specification.

Estimated 4-year value for specialist services detailed in II.2.6).

Award criteria detailed in procurement document — open tender procedure final attached to this tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 560 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

One x 12 month extension to the framework available.

Framework re-opening strategy/process detailed in the procurement document — open tender procedure final attached to the tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

[Lot 2] Category B — Targeted Services

Lot No: 2

II.2.2)Additional CPV code(s)

85311200
85311300
85312120
85322000

II.2.3)Place of performance

NUTS code: UKK22

II.2.4)Description of the procurement:

Category B — targeted services – services intended for children and young people who are disabled and who need some additional support, or who may need groups and services specifically designed to meet their needs. Access is usually for children and young people who meet the criteria set by the provider but without the need for a social care assessment. Providers of targeted services will be expected to agree their acceptance criteria for attendance with Dorset Council.

Services required are likely to include, but is not limited to, the following: outreach one to one services including befriending/buddy/PA schemes (at home or in the community), after school, holiday and weekend play, sports and activity sessions for all ages, activity, day and evening sessions for young people aged 15-18 and/or 18-25 years.

It is anticipated there will be several providers appointed for each category. Purchasing off the framework is detailed in the service specification.

Estimated 4-year value for targeted services detailed in II.2.6).

Award criteria detailed in the procurement document — open tender procedure final attached to this tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 280 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

One x 12 month extension to the framework available.

Framework re-opening strategy/process detailed in the procurement document — open tender procedure final attached to the tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not applicable – Framework is for 3 years with the availability for an extension of 1 year only.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/02/2020
Local time: 12:10

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Jonathan Mair Corporate Director of Democratic and Legal Services
Postal address: County Hall
Town: Dorchester
Postal code: DT1 1XJ
Country: United Kingdom
E-mail: Jonathan.Mair@dorsetcouncil.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/01/2020