Provide Waste Services to University of Southampton

Provide Waste Services to University of Southampton

Waste (Sustainable Resource) Management Services.

United Kingdom-Southampton: Refuse and waste related services

2015/S 042-072481

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Southampton
University Road
Contact point(s): Procurement
For the attention of: Suzanne Carlisle
SO17 1BJ Southampton
Telephone: +44 2380595688
Fax: +44 2380598029

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Coast Affinity Group (SCAG) of Universities Members, Southampton City College and University of the Creative Arts. (Please see Additional Information for full details of group members)

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Waste (Sustainable Resource) Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 7
Justification for a framework agreement, the duration of which exceeds four years: The entire duration of the agreement shall be seven years, made up of an initial term of five years with the option to extend for a further 2 years, subject to review. This term is intended to reflect the level of investment capital potentially required to provide a full ‘Pay by Weight’ service along with an innovative recycling solution(s).

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The South Coast Affinity Group (SCAG) is looking to establish a Framework Agreement for the provision of Waste (Sustainable Resource) Management Services to its members, namely, University of Southampton, Southampton Solent University, University of Portsmouth, University of Winchester, Bournemouth University, and University of the Arts Bournemouth. Additionally, Southampton City College will be joining this framework as an affiliate member.
The entire duration of the agreement shall be 7 years, made up of an initial term of five years with the option to extend for a further 2 years, subject to review. This term is intended to reflect the level of investment capital potentially required to provide a full ‘Pay by Weight’ service along with an innovative recycling solution(s).
It is anticipated that bids will be assessed on the basis of a 20 % price / 80 % quality split, however full details will be issued to shortlisted suppliers along with the Invitation to Tender documents.
All participating organisations are seeking an efficient, high quality waste management service that fully complies with SCAG Universities’ environmental objectives to reduce the environmental impact of waste services, meet government targets for recycling and operate at a zero level to landfill.
It is envisaged that the participating organisations will require the provision of a comprehensive pay by weight waste disposal service. The service should include:
— the segregation, collection, removal and disposal of all controlled waste from all University buildings in each Institution;
— the option of collection, removal and disposal of clinical, hazardous and special waste.
Sustainable Resource Management.
In recognition of the Group’s commitment to sustainability, the SCAG members are seeking a solution which will enable them to achieve their objective of a holistic approach to sustainable resource management. This concept can be defined as:
— Reducing the amount of waste produced;
— Efficient use of waste;
— Selecting waste management options which minimise the risk of any negative environmental impact;
— Achieving a hierarchy of waste management.
Waste Disposal Services.
The successful Contractor will be required to offer a service with the option for the collection, removal and disposal of all waste streams (as identified in the pre-qualification questionnaire) from SCAG University sites.
Full details of the particular service required by each individual institution will be provided at the Invitation to Tender stage and will be determined between the successful bidder and each institution prior to the award of each call-off contract.
Request for clarifications at pre-qualification stage can only be requested until 12:00 on Friday 20.3.2015 via the In-Tend portal correspondence facility (see additional information for details).
All responses must be uploaded onto this portal by no later than 12:00 Noon on 31.3.2015. Failure to upload your response by this time may result in your exclusion from the tender process. If you are experiencing any technical difficulties when uploading on to the system, please ring +44 23 8059 2654 Before the 12:00 deadline for investigation, calls received after this time will not be considered.

II.1.6)Common procurement vocabulary (CPV)

90500000, 90510000, 90511000, 90514000, 90524000, 90520000, 90512000, 90530000, 90513000, 90000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability for the performance of the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992,2011/1441; and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009.
To support the financial assessment the University will obtain a financial appraisal report from CreditSafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University’s discretion be accepted and allowed to override a poor credit score.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required: Organisations are advised that the following insurance levels are usually required:
— Employers Liability 10 000 000 GBP;
— Public Liability 10 000 000 GBP;
— Product Liability 5 000 000 GBP;
— Professional Indemnity 5 000 000 GBP.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: A maximum number of 5 organisations will be shortlisted from the pre-qualification stage to be invited to tender, based on the following objective criteria:
Financial (pass/fail); Insurance (pass/conditional pass/fail); Proceedings and Judgements (5 %); Principle Business Activity (10 %); Current / Past Contracts (10 %); Staff Levels and Recruitment (10 %); Staff Training (5 %); Quality Assurance (5 %); Equalities (5 %); Health and Safety (15 %); Environment and Sustainability (15 %); E-Business (5 %); Scope of Supply (15 %).
Submissions scores at less than 50 % of the total marks will not be shortlisted to proceed to the Invitation to Tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.3.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Participating Institutions.
This framework will be open for call-off contract from the following institutions, who comprise the SCAG members and associated institutions.
University of Southampton;
University Road;
SO17 1BJ;
Arts University Bournemouth;
BH12 5HH;
Bournemouth University;
Fern Barrow;
Talbot Campus;
BH12 5BB;
Southampton City College;
Saint Mary Street;
SO14 1AR;
Southampton Solent University;
East Park Terrace;
SO14 0YN;
University of Portsmouth;
Winston Churchill Avenue;
PO1 2UP;
University of Winchester;
Sparkford Road;
SO22 4NR.
It is also the intention of the authority to seek proposals for the provision of the Service to University of the Creative Arts, Falkner Road, Farnham, Surrey, GU9 7DS. However, these proposals will not form part of the scored element of the framework award.
Guidance for the Completion of Supplier Returns.

This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice (

If you are not already registered as a supplier with In-Tend, you will need to register before accessing the tender documents.
Once you have logged in as a supplier, click on Current Tenders and locate the relevant documents by clicking on 14/PROF/94. Further instructions for the submissions of documents are below (Please note, to preserve the integrity of the procurement procedure, all queries must made be via the Correspondence section of In-Tend).
To submit your return, please follow the instructions below:
1. Log In;
2. My Tenders;
3. View Tender Details;
4. View Documents;
5. Browse and Upload each part of your return (or Zip File);
6. Once ALL your response documents are uploaded and displayed in the — My Documents for Return — use — Submit My Return.
You are only permitted to submit once.
Expressions of Interest must be by way of completion and return of the pre-qualification questionnaire via the University’s e-tendering system In-Tend by the date/time specified in IV.3.4.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: