Provide Web Design Services to Gloucestershire Council

Within this Framework we are planning to have 2 lots: Lot 1: Content Management System. This will include the following: a) Development of a new website.

United Kingdom-Gloucester: IT services: consulting, software development, Internet and support

2016/S 050-083085

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire County Council
Shire Hall
For the attention of: Mr Chris Keenleyside
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452324329
E-mail: chris.keenleyside@gloucestershire.gov.uk

Internet address(es):

General address of the contracting authority: www.gloucestershire.gov.uk

Further information can be obtained from: Gloucestershire County Council
Shire Hall
For the attention of: Mr Chris Keenleyside
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452324329
E-mail: chris.keenleyside@gloucestershire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gloucestershire County Council
Shire Hall
For the attention of: Mr Chris Keenleyside
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452324329
E-mail: chris.keenleyside@gloucestershire.gov.uk

Tenders or requests to participate must be sent to: Gloucestershire County Council
Shire Hall
For the attention of: Mr Chris Keenleyside
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452324329
E-mail: chris.keenleyside@gloucestershire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Gloucester City Council
Gloucester
UNITED KINGDOM

Tewkesbury Borough Council
Tewkesbury
UNITED KINGDOM

Cheltenham Borough Council
Cheltenham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Gloucestershire County Council Website Renewal.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 470 000 GBP

II.1.5)Short description of the contract or purchase(s)

Within this Framework we are planning to have 2 lots:
Lot 1: Content Management System. This will include the following:
a) Development of a new website;
b) Content Management System using Open Source Technology;
c) Ongoing website management;
Lot 2: Hosting Service. This will include the following:
a) Hosting Provision;
b) Scalable system;
c) Storage.

II.1.6)Common procurement vocabulary (CPV)

72000000, 48222000, 72212222, 72212224

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The current contract for the provision of the Gloucestershire County Council (GCC) website and intranet expires in July, 2016. This tender is part of an over arching project that has 5 distinct elements:
a) The provision of a new content management system;
b) The design, look and feel of the new website and intranet site;
c) Hosting services;
d) Ongoing management of the website;
e) Integration of the different elements.
Gloucestershire County Council (the ‘Customer’) will manage this Framework.
The scope of this Framework includes working in collaboration with the Customer on projects including the provision of a new main Council website and 16 sub sites which includes Telecare, Schoolsnet, virtual school transport for Gloucestershire and Staffnet (our corporate intranet).
In addition to the current Customer website and intranet, the Customer pays for services on another 16 websites. As and when these contracts can either be terminated or expire the service of these websites will be transferred to the Framework where practicable.
The Customer is looking to procure:
i) An Open Source Content Management system for our new website and intranet sites;
ii) Web design services to work with us on look and feel of the site;
iii) Development services to build the site for us and help us find solutions to issues uncovered in user testing of iterations of the build;
iv) Ongoing maintenance and support for the website.
Both the Content Management and the Hosting provider are required to sign up along with the Council to the Collaboration Agreement. A supplier must confirm as part of their submission that they will sign up to this Collaboration Agreement as currently drafted.
The Council will consider Variant Bids. Please note that the variant bids will only be considered where the winning standard bid of the hosting lot is the same winning supplier for the standard CMS Lot. In all other circumstances the variant bids from other suppliers will not be considered. The scope of any variant bid would only be to show any saving that might be achieved by 1 supplier undertaking both lots.
In addition the following authorities will have access to this Framework:
— Cheltenham Borough Council;
— Gloucester City Council;
— Tewkesbury Borough Council.
Within this Framework we are planning to have 2 lots:
Lot 1: Content Management System. This will include the following:
a) Development of a new website;
b) Content Management System using Open Source Technology;
c) Ongoing website management.
Lot 2: Hosting Service. This will include the following:
a) Hosting Provision;
b) Scalable system;
c) Storage.
Estimated value excluding VAT: 470 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

5365

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 223-405527 of 18.11.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.3.2016 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.4.2016 – 9:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.3.2016