Provide Website Development for Education Services Company

We are looking for a developer with a technical focus as a key requirement is Stage 2, introducing e-Commerce.

United Kingdom-Maidstone: Internet development services

2017/S 167-343795

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Kent County Council
County Hall
Maidstone
ME14 1XQ
United Kingdom
Contact person: Mr Phil Lamacraft
Telephone: +44 3000410248
E-mail: phil.lamacraft@kent.gov.uk
NUTS code: UKJ4Internet address(es):Main address: http://www.kent.gov.uk

Address of the buyer profile: http://www.kent.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.kentbusinessportal.org.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.kentbusinessportal.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ESC Website Development.

Reference number: DN292865

II.1.2)Main CPV code

72420000

II.1.3)Type of contract

Services

II.1.4)Short description:

KCC is launching a new Education Services Company (ESC) in the spring of 2018. Nine services will transfer across to the new company including: Early Years and Childcare, Educational Psychology, Safeguarding, EduKent, Schools Financial Services, School Improvement, Governor Services, Skills and Employability and Outdoor Education.

We are looking for a developer with a technical focus as a key requirement is Stage 2, introducing e-Commerce.

The ESC provides services for a wide range of audiences including schools Early Years and Childcare.

Most income currently comes from organisations in Kent, however the ESC is keen to expand to include other local authorities and councils. There is also potential to grow sales of more online products to English speaking audiences around the world.

Tenders will be assessed using MEAT award criteria, which will be measured using a Price per Quality Point scoring method.

II.1.5)Estimated total value

Value excluding VAT: 295 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

This requirement is for a website development project within the Children, Young People and Education Directorate.

The Council is launching a new Education Services Company (‘ESC’) in the spring of 2018. Nine services will transfer across to the new company including: Early Years and Childcare, Educational Psychology, Safeguarding, EduKent, Schools Financial Services, School Improvement, Governor Services, Skills and Employability and Outdoor Education.

This tender’s purpose is to seek and appoint a provider to to replace the EduKent website (www.edukent.co.uk) with a new ESC site, which will promote all the Education services provided by the Council, plus offering statutory and other commissioned services and relevant information with a launch date of Monday 12.3.2018. This means the site will promote non-ESC services which won’t be delivered by the ESC (such as the Council’s Business Services Centre’s EiS insurance product, Schools Personnel Services and cleaning services etc., plus services from Gen2 (property related services) and Invicta Law (legal services)).

ESC website objectives

1) The ESC website to act as the single front door for all education services delivered out of KCC.

2) To deliver maximum sustainable income for ESC:

— By optimising cross/up-selling and bundling.

— By promoting related products/services.

3) To integrate online sales to the EduKent CRM to deliver data for marketing and on-site cross-selling.

4) To provide excellent user experience — single sign-on, responsive design, easy search and navigation, a seamless transfer from the ESC to the e-Learning platform, etc.

5) To feature tailored/relevant, ‘sticky’ but concise content.

6) To launch the new ESC website on Monday 12.3.2018.

Our ultimate goal is to simplify the landscape so that ESC customers only have to go to one central website for all their education services. Due to time and budget constraints it is anticipated that this will initially be achieved in 2 stages:

Stage 1 — For the launch we want to have a central portal site built to replace — EduKent — www.Edukent.co.uk As well as selling services, it will offer statutory services and feature bite-sized information. The site will feature libraries of products and information across all nine ESC services. We will also want to migrate the KCC safeguarding blog (https://kentesafety.wordpress.com/), building this into the new site.

Stage 2 — We envisage this stage including the migration of the Schools Financial Services website http://edukentsfs.squarespace.com/ and Early Years and Childcare’s www.threadsofsuccess.co.uk If affordable we will also want to migrate Adventure Kent — http://www.adventurekent.org/

It is anticipated that any contract entered into will provide for flexibility in delivery and as a result reasonable additional services may be added to the contract to allow for the continued effective delivery.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

Candidates will be required to complete the online Supplier Questionnaire (SQ) at https://www.kentbusinessportal.org.uk/ in order to complete their expression of interest. Scoring methodology and weightings are detailed in the SQ. Those that score highest will be invited to participate in the competitive process. It is the Council’s intent to short-list 3 candidates, however, should it prove necessary the Council may short-list up to 5 candidates.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/10/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Head of Procurement, Kent County Council
Sessions House, County Hall
Maidstone
ME14 1XQ
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/08/2017

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