Provide Youth Service in Devon
The scope of the divested Youth Service for Devon is the provision of: 1. An open access youth service for Young People; 2. Targeted youth work for Young People and targeted group work with Young People with multiple needs.
United Kingdom-Exeter: Health and social work services
2016/S 118-210759
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Devon County Council
UKK
County Hall, The Annexe, Topsham Road
For the attention of: Mr James Szalanski-Coles
EX2 4QD Exeter
United Kingdom
Telephone: +44 1392383000
E-mail: james.szalanskicoles@devon.gov.uk
Internet address(es):
General address of the contracting authority: http://www.devon.gov.uk
Address of the buyer profile: www.supplyingthesouthwest.org.uk
Electronic access to information: www.supplyingthesouthwest.org.uk
Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk
Further information can be obtained from: Devon County Council
UKK
County Hall, The Annexe, Topsham Road
For the attention of: Mr James Szalanski-Coles
EX2 4QD Exeter
United Kingdom
Telephone: +44 1392383000
E-mail: james.szalanskicoles@devon.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Devon County Council
UKK
County Hall, The Annexe, Topsham Road
For the attention of: Mr James Szalanski-Coles
EX2 4QD Exeter
United Kingdom
Telephone: +44 1392383000
E-mail: james.szalanskicoles@devon.gov.uk
Tenders or requests to participate must be sent to: Devon County Council
UKK
County Hall, The Annexe, Topsham Road
For the attention of: Mr James Szalanski-Coles
EX2 4QD Exeter
United Kingdom
Telephone: +44 1392383000
E-mail: james.szalanskicoles@devon.gov.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Devon County Council is seeking bids from suitably experienced, qualified and skilled organisations to provide a Youth Service for Devon.
Devon County Council’s (DCC) existing in-house Devon Youth Service (DYS) is part of a broad range of early help and support services for children and young people and their families. The DYS was revised and remodelled by DCC in 2014 when:
— The number of youth and community centres run by the DYS reduced from 32 to 8;
— The DYS budget was reduced from 3 000 000 GBP for 2014/15 to 1 650 000 GBP in 2015/16;
— The DYS staff resource was reduced from 114FTE to about 50FTE employees.
An assessment of the impact of those changes was made following a wide ranging engagement and consultation process with staff, young people and communities. The May 2014 impact assessment of those changes is available here: https://new.devon.gov.uk/youthreview/files/2014/01/Youth-Offer-Impact-Assessment.pdf
1.2. Reason for change:
In June 2014, the Council’s Cabinet agreed that a review be undertaken to explore alternative models for how the DYS is provided. The Cabinet requested that an options appraisal be undertaken to look at alternative ways of providing the service in the future.
On 8.4.2105, the Council’s Cabinet decided to conduct a procurement exercise to divest the Devon Youth Service (DYS) to an employee-led public service mutual or other social enterprise.
On 14.10.2015, the Cabinet re-affirmed its decision that the youth service be divested to an independent entity (report SC/15/7 and minute 324(b)(i) refer).
The ITT, Specification, Appendices and Schedules associated to this procurement explain Devon County Council’s requirements for a divested service.
The scope of the divested Youth Service for Devon is the provision of:
1. An open access youth service for Young People;
2. Targeted youth work for Young People and targeted group work with Young People with multiple needs as part of an integrated offer to vulnerable Young People;
3. Advice, guidance and support to voluntary and community groups;
4. Alternative Provision to mainstream education which will be commissioned and funded by DCC, schools and other education providers;
5. Providing the Duke of Edinburgh award scheme.
The 6 outcomes which the divested Youth Service for Devon will achieve for Young People accessing the service are:
Outcome 1: Young people are safe from harm, neglect and exploitation;
Outcome 2: Vulnerable Young People have good life chances;
Outcome 3: Disadvantaged Young People have more opportunities and better outcomes;
Outcome 4: Young people are able to establish good relationships and connections.
Outcome 5: Young people influence the decisions that affect them;
Outcome 6: Young people have good opportunities to participate in their community.
This is being procured under the Light Touch Regime in accordance with Chapter 3, Section 7 of the Public Contracts Regulations 2015. This will be a 1 stage procurement process and participation is reserved to qualifying organisations pursuing a public service mission and fulfilling the conditions set out under Regulation 77 (Reserved contracts for certain services) of the Public Contracts Regulations 2015.
Please refer to Regulation 77, in full below, which details the conditions that organisations must fulfil in order to qualify:
Reserved contracts for certain services.
77—(1) Contracting authorities may reserve to qualifying organisations the right to participate in procedures for the award of reservable public contracts.
(2) For that purpose, a contract is a reservable public contract only if it is exclusively for 1 or more of the services which are covered by CPV codes 75121000-0, 75122000-7, 75123000-4, 79622000-0, 79624000-4, 79625000-1, 80110000-8, 80300000-7, 80420000-4, 80430000-7, 80511000-9, 80520000-5, 80590000-6, from 85000000-9 to 85323000-9, 92500000-6, 92600000-7, 98133000-4, and 98133110-8.
(3) In this regulation, ‘qualifying organisation’ means an organisation which fulfils all of the following conditions:
(a) Its objective is the pursuit of a public service mission linked to the delivery of services referred to in paragraph (2);
(b) Profits are reinvested with a view to achieving the organisation’s objective, and any distribution of profits is based on participatory considerations;
(c) The structures of management or ownership of the organisation are (or will be, if and when it performs the contract):
(i) Based on employee ownership or participatory principles, or
(ii) Require the active participation of employees, users or stakeholders; and
(d) The organisation has not been awarded, pursuant to this regulation, a contract for the services concerned by the contracting authority concerned within the past 3 years.
(4) The maximum duration of a contract awarded under this regulation shall not be longer than 3 years.
(5) Where a contracting authority exercises the power of reservation conferred by paragraph (1), the call for competition shall make reference to Article 77 of the Public Contracts Directive.
(6) This regulation does not apply in relation to the procurement of health care services for the purposes of the NHS within the meaning and scope of the National Health Service (Procurement, Patient Choice and Competition) (No 2) Regulations 2013(1).
The subject matter of this procurement process relates to the delivery of services which are listed to in Schedule 3 to the Public Contracts Regulations 2015. As such the full regime set out in the regulations will not apply to the award of services contracts. Consequently the procurement process adopted by the Authority has been developed in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Authority has not adopted the open procedure (as such term is defined in the Regulations) for the undertaking of this procurement process. The fact that in this contract notice at Section IV.1) the field/box relating to the type of procedure may default to the term ‘open’ does not mean that this procedure is being followed by the Authority. Please note that the Authority does not and shall not accept any suggestion from any potential bidder at the date of the notice or any time after such date that the open procedure has been adopted for the undertaking of this procurement process.
Bidder Event:
There will be a bidder event held in Exeter on 27.6.2016 in relation to this tender. The event will be an opportunity to have a brief overview of the service requirement from commissioners of the service, to have the procurement process explained, ITT document explained and there will be an opportunity to ask questions.
Whilst every endeavour will be made to answer questions at this event, it may be necessary to respond at a later date.
The presentations and questions and answers given will be made available via: www.supplyingthesouthwest.org.uk
Spaces for this event are limited and restricted to 2 persons per organisation. In order to ensure that this event is of the most benefit, bidding organisations are encouraged to ensure that persons attending are the most appropriate i.e. persons who will be constructing and making decisions about any bid submitted.
In order to book a place, please e-mail: james.szalanskicoles@devon.gov.uk details of the time and venue will then be released.
Further information regarding the contract or purchase(s) is contained in the Procurement Documents which can be accessed from:www.supplyingthesouthwest.org.uk
II.1.6)Common procurement vocabulary (CPV)
85000000, 85322000, 85312310, 85312400, 98133110
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
CP1311-16 — Provision of Youth Service in Devon.
Further information regarding the contract or purchase(s) is contained in the Procurement Documents which can be accessed from:www.supplyingthesouthwest.org.uk
Estimated value excluding VAT: 5 245 500 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Participation in the procedure is reserved to organisations pursuing a public service mission and fulfilling the conditions set in Article 77 of the Public Contracts Directive.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
In accordance with Articles 57 to 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the ITT which is available from the address in section I.1)
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2016/S 064-110413 of 1.4.2016
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice:
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