Provider Panel for Day Services in Durham

The Council wishes to establish a new Provider Panel for Day Services to provide a consistent level of service for Service Users within County Durham.

United Kingdom-Durham: Health and social work services

2016/S 124-222518

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham County Council
Corporate Procurement, County Hall
For the attention of: Louiza McIntosh
DH1 5UL Durham
United Kingdom
E-mail: louiza.mcintosh@durham.gov.uk

Internet address(es):

General address of the contracting authority: http://www.durham.gov.uk

Electronic access to information: https://procontract.due-north.com

Electronic submission of tenders and requests to participate: https://procontract.due-north.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provider Panel for the Provision of Day Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKC14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 200

Duration of the framework agreement

Duration in months: 42

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 32 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council wishes to establish a new Provider Panel for Day Services to provide a consistent level of service for Service Users within County Durham.
This Provider Panel is being created without any restrictions placed on the number of successful Providers who may be appointed as Panel Members.
Provider Panel to be periodically re-opened for the membership to be refreshed (initial opening after 6 months of operation, then on annual basis).

II.1.6)Common procurement vocabulary (CPV)

85000000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provider Panel to be periodically re-opened for the membership to be refreshed (initial opening after 6 months of operation, then on annual basis).
Contract Period is 1.10.2016 to 31.3.2018, then 2 further potential extensions of 12 months (from 1.4.2018 and 1.4.2019).
Service User Groups/ Lots:
1. Older people (aged 65 yrs+);
2. Adults with Physical Disabilities and/ or Sensory Impairment (aged 18–64 yrs);
3. Adults with Learning Disabilities (aged 18-64 yrs);
4. Children, young persons and younger adults aged 16-25 years who are receiving support by the Transitions Team and have physical disabilities/sensory impairment or learning disabilities, who may have associated mental health problems and those on the autism spectrum disorder.
Estimated value excluding VAT:
Range: between 1 and 32 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Day Services for Older people (aged 65 years+)

1)Short description

Day Services for Older people (aged 65 years+).

2)Common procurement vocabulary (CPV)

85000000, 98000000

3)Quantity or scope

Multiple providers without restriction for the Provider Panel.
Estimated value excluding VAT:
Range: between 1 and 32 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 42 (from the award of the contract)

5)Additional information about lots

Provider Panel will be reopened on a periodic basis to allow for the refreshing of members to the Panel. The Council intends to undertake an initial refresh following 6 months of operation, then annually until the expiry of the Provider Panel.

Lot No: 2 Lot title: Day Services for Adults with Physical Disabilities and/ or Sensory Impairment (aged 18-64 years)

1)Short description

Day Services for Adults with Physical Disabilities and/ or Sensory Impairment (aged 18-64 years).

2)Common procurement vocabulary (CPV)

85000000, 98000000

3)Quantity or scope

Multiple providers without restriction may be members of the Provider Panel.
Estimated value excluding VAT:
Range: between 1 and 32 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 42 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Day Services for Adults with Learning Disabilities (aged 18-64 years)

1)Short description

Day Services for Adults with Learning Disabilities (aged 18-64 years), including community outreach.

2)Common procurement vocabulary (CPV)

85000000, 98000000

3)Quantity or scope

Multiple providers without restriction may be members of the Provider Panel.
Estimated value excluding VAT:
Range: between 1 and 32 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 42 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Day Services for Children, young persons and younger adults aged 16-25 years who are receiving support by the Transitions Team and have physical disabilities/sensory impairment or learning disabilities, who may have associated mental health problems and those on the autism spectrum disorder

1)Short description

Day Services for Children, young persons and younger adults aged 16-25 years who are receiving support by the Transitions Team and have physical disabilities/sensory impairment or learning disabilities, who may have associated mental health problems and those on the autism spectrum disorder.

2)Common procurement vocabulary (CPV)

85000000, 98000000

3)Quantity or scope

Multiple providers without restriction may be members of the Provider Panel.
Estimated value excluding VAT:
Range: between 1 and 32 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 42 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be set out in the tender documents, if relevant.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability, if relevant. Further details will be set out in the Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 57 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 of the Public Contract Regulations 2015 as set out in the Tender documents available from the NEPO Portal as detailed in Section VI.3)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015 as set out in the Tender documents available from the NEPO Portal as detailed in Section VI.3)
Minimum level(s) of standards possibly required: Public Liability GDP — 5 000 000;
Employer Liability GDP — 10 000 000.
Motor Vehicle — third party cover required as a minimum:
Professional Indemnity GDP — 1 000 000;
Motor Vehicle GDP — 5 000 000 (third party minimum).
Service Users Belongings GDP — 500 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 58 of Directive 201/14/EU and Regulation 58 of the Public Contracts Regulations 2015 and as set out in the Tender documents available from the NEPO Portal as detailed in Section VI.3)
Minimum level(s) of standards possibly required:
Bidders must successful pass all parts A to G of the Business Questionnaire set out in the ITT Document 1, Instructions and Response, in-line with the evaluation criteria listed. Parts A to G of the Business Questionnaire includes grounds for exclusion, insurance, health and safety, equality and diversity and essential criteria which will be scored on a pass / fail basis.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 100-179206 of 26.5.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of Durham County Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Provider Panel to be re-opened following 6 months of operation of the Panel, and then on annual basis until the termination / expiry of the Provider Panel.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Tender documents are available for download via: www.due-north.com

To access the supplier area, select Durham and input DN165294 as the ProContract ID number.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting Authority will incorporate a standstill periods at the point information of the award of the Contract is communicated to bidders. That notification will provide full information on the award decision. The standstill periods which will be for minimum of 10 calendar days, provides time for the unsuccessful bidders to challenge the award decision before the contract is entered into. The Public Contracts Regulation 2015 provide the aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.6.2016

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