Provision of a Cycle to Work Scheme to Inverclyde Council

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

CP0173/ODHR – Provision of a Cycle to Work Scheme

2.2

Description of the goods or services required

Tenders are invited from suitably qualified companies for the following – Inverclyde is looking to procure a suitably experienced supplier to provide the purchasing, leasing and voucher framework. The scheme provider and leasing agent will facilitate the access to qualifying equipment to Inverclyde Council whilst fulfilling the following conditions:-

1) The provider will be responsible for the provision of all aspects of a booking system to apply and provide cycles/vouchers and associated equipment via the UK Government Cycle to Work salary sacrifice scheme.

2) The provision of lease documentation that correlates to Scots Law.

3) The scheme provider will provide the facility for servicing of teh equipment either directly or indirectly.

4) The provision of the facility to dispose of the cycle on cessation on the initial contract or purchase the bicycle based on a fair market value.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=305481.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

It is estimated that approximately 70 council employees may use the sceheme per annum. This figure is based on applications received in the current provision. The Council will bear no responibility for increases or decreases in the level of business throughout the period of the contract. The Service Provider must be flexible enough and have access to sufficient resources to meet any variation in the demand for services.

Any contract entered into in terms of this tendershall remain in force for the contract period or until the cumulative value of business for the entire eange of service specified reaches £142,000

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers must pass the Stage 1 Mandatory Requirements. Failure to do so will result in your offer not being considered

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

CP0173/ODHR

4.3

Time Limits

b) Time-limit for receipt of completed tenders
    03-06-2014  Time  12:00

c) Estimated award date 04-07-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Tenders will be evaluated on the weightings and criteria below.

Financial Section 60%

Management Fee (50%)

Maintenance Costs (10%)

Quality of Service 40%

Quality of Service (7%)

Ease of Use (5%)

Admin Support (5%)

System, Process and Date Compatability (3%)

Range of Products (10%)

Security & Confidentiality (5%)

Monitoring of Performance (5%)

(SC Ref:305481)

5.2

Additional Documentation

5.3

Publication date of this notice

 20-05-2014