Provision of Legal Services to Midlothian Council

Provision of Legal Services to Midlothian Council

The overriding aim of this tender is to achieve a joint working arrangement between the Council’s in-house Legal Services and one or two Firms appointed to work alongside them.

United Kingdom-Bonnyrigg: Legal services

2014/S 227-401113

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Midlothian Council
Dundas Buildings, 62a Polton Street
Contact point(s): Procurement
For the attention of: Denise Donaldson
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1312713657
E-mail: denise.donaldson@midlothian.gov.uk
Fax: +44 1316542797

Internet address(es):

General address of the contracting authority: http://www.midlothian.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

MID/14/30 Provision of legal services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The overriding aim of this tender is to achieve a joint working arrangement between the Council’s in-house Legal Services and one or two Firms appointed to work alongside them. It is the intention that the arrangements should be to the mutual benefit of the Council and the Firm(s) and the employees of each.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_3159 under PQQs Open to All Suppliers or ITTs Open to All Suppliers as appropriate. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the PQQ/ITT it will move to your My PQQs/My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

79100000, 79110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope will vary depending on future Council requirements.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 17.5.2015. Completion 16.5.2020

Information about lots

Lot No: 2Lot title: General Legal Work

1)Short description

General legal work (with the exception of insurance related litigation that is dealt with through loss adjusters). Work falling within this Lot is a very broad category ranging from project work, through Employment Law, Construction, Procurement and Planning Law matters, to property disputes.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

The Council reserves the right to determine which legal work arising is outsourced to the successful bidder.

4)Indication about different date for duration of contract or starting/completion

Starting 17.5.2015. Completion 16.5.2020
5)Additional information about lots

Lot No: 1Lot title: Litigation work

1)Short description

Litigation work arising out of the Council’s statutory obligations in relation to Social Work, Housing, Anti Social Behaviour, Environmental matters together with Debt Recovery.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

The Council reserves the right to determine which legal work arising from is outsourced to the successful bidder.

4)Indication about different date for duration of contract or starting/completion

Starting 17.5.2015. Completion 16.5.2020
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details are provided in the ITT as appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are provided in the ITT as appropriate.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium that is awarded the contract must form a legal entity (with appropriate guarantees from the consortium members to ensure any new entity has sufficient economic and financial standing) before entering into the contract and any resultant contracts on the basis of joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details are provided in the ITT as appropriate.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are provided in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are provided in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are provided in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Details are provided in the ITT.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MID/14/30
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 30.1.2015 – 12:00

Place:

Electronic on PCS-T

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: This contract will be re-tendered in five (5) years.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:327878).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.11.2014