Provision of Manned Guarding and Key Holding Services

Sandwell Metropolitan Borough Council are inviting expressions of interest for the Provision of Manned Guarding and Key Holding Services.

United Kingdom-Oldbury: Security services

2013/S 231-401312

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Procurement Services, Sandwell Council House, Freeth Street
Contact point(s): Transform Sandwell Procurement Team
For the attention of: Andy Jukes
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215693635
E-mail: tspcm_team@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: In-tend Ltd (see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-tend Ltd (see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be sent to: In-tend Ltd (see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Manned Guarding and Key Holding Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Sandwell Metropolitan Borough Council are inviting expressions of interest for the Provision of Manned Guarding and Key Holding Services.
The Borough Council of Sandwell (the “”Council””) has a responsibility to ensure the protection of it”s visitors, staff and assets, particularly within it”s public buildings.
The Council is seeking to establish a new contract which will be effective from 1st May 2014 to 30th April 2016 with the option to extend for a further two year period until 30th April 2018.
In order to allow Council Officers to focus on their own core service delivery responsibilities, particular sites have been identified as requiring a range of security services including but not restricted to Static Manned Guarding, Public Area Patrol, Mobile Patrols, Event Security, CCTV Operation, Monitoring and First Response Security Key Holding Service to which the tender document relates.
Some sites require several officers and others are single officer with 24/7 hour cover and other with out of hours requirements only.
The geographical delivery of these services will be within the Metropolitan Borough of Sandwell, principally serving the Oldbury Council House Complex Buildings, West Bromwich Market, and various libraries and other buildings through the Borough. There will also be a requirement for event stewarding duties at various public events each year such as shows, festivals and bonfires. A full specification of requirements will be contained within the tender documentation.
Throughout the duration of the contract period, it may be determined that other sites may require sites require some security services and those listed within the tender document may no longer require the services as detailed. The Council also has some establishments which are geographically located outside of the Borough, which may during the term of the contract require security services.
Additional guarding and services may also be required on an ad-hoc basis, sometimes at short notice and great flexibility will be required to meet with this identified need.
The contract is split in to 5 lots with the following requirements. A fully detailed specification is included in the tender documentation.
Applicants can express an interest for all or any lots.
Lot 1: Facilities Management. Oldbury Council House Buildings Complex. Night/Weekend/Holiday Guarding. Car Park Attendants, Out of Hours Lock Ups and Key Holding Services for approximately 25 sites.
Lot 2: Sandwell Markets. Night/ Weekend/Holiday Guarding and Key Holding Services.
Lot 3: Sandwell Council House, Oldbury. One Stop Shop, Reception/Public Area Patrol/CCTV monitoring.
Lot 4: Sandwell Library Service. Key Holding Service for 25 Sites.
Lot 5: Events Management Team: Public events Management. 24 Hour Site Guarding, Event Stewarding, Road Closure Stewarding. Approximately 8 to 10 events per annum.
The Council are following the Restricted Procedure for this Procurement and the Pre Qualification Questionnaire (“”PQQ””) and related documents will be available to Applicants upon an expression of interest on the In-Tend Supplier Portal.
Please visit https://in-tendhost.co.uk/sandwellmbc to access the In-tend supplier portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the PQQ and related documents.

The last date for expressions of interest on the In-tend Supplier Portal will be 17:00hrs on 31st December 2013.
All enquiries related to the PQQ should be directed through the Sandwell In-Tend Supplier Portal “Correspondence” function by no later than 17:00hrs on 31st December 2013. The Council is under no obligation to respond to any enquiries received after this date.
PQQ’s must be submitted through the Sandwell In-Tend Supplier Portal by no later than 12:00 Noon on 3rd January 2014 which is the date fixed for submission of responses to this PQQ.
For a Step by Step user guide to the Sandwell MBC In-Tend System please click on the ‘Guidance for Suppliers’ section of the Supplier Portal.
All procurement responses must be carried out via the In-Tend Sandwell MBC Supplier Portal.
If you require further assistance in respect of the In-Tend system please contact the In-Tend support team on 0844 272 8810.

II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 920 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Facilities Management

1)Short description

Oldbury Council House Buildings Complex. Night/Weekend/Holiday Guarding. Car Park Attendants, Out of Hours Lock Ups and Key Holding Services for approximately 25 sites.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Sandwell Markets

1)Short description

Night/ Weekend/Holiday Guarding and Key Holding Services.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Sandwell Council House, Oldbury

1)Short description

One Stop Shop, Reception/Public Area Patrol/CCTV monitoring.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Sandwell Library Service

1)Short description

Key Holding Service for 25 Sites.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Events Management Team

1)Short description

Public events Management. 24 Hour Site Guarding, Event Stewarding, Road Closure Stewarding. Approximately 8 to 10 events per annum.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC126

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.12.2013 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.1.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.11.2013