Provision of Manned Guarding and Key Holding Services
Sandwell Metropolitan Borough Council are inviting expressions of interest for the Provision of Manned Guarding and Key Holding Services.
United Kingdom-Oldbury: Security services
2013/S 231-401312
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
Sandwell Metropolitan Borough Council
Procurement Services, Sandwell Council House, Freeth Street
Contact point(s): Transform Sandwell Procurement Team
For the attention of: Andy Jukes
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215693635
E-mail: tspcm_team@sandwell.gov.uk
Internet address(es):
General address of the contracting authority: www.sandwell.gov.uk
Address of the buyer profile: www.sandwell.gov.uk
Further information can be obtained from: In-tend Ltd (see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-tend Ltd (see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc
Tenders or requests to participate must be sent to: In-tend Ltd (see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc
Section II: Object of the contract
Service category No 23: Investigation and security services, except armoured car services
NUTS code UKG34
The Borough Council of Sandwell (the “”Council””) has a responsibility to ensure the protection of it”s visitors, staff and assets, particularly within it”s public buildings.
The Council is seeking to establish a new contract which will be effective from 1st May 2014 to 30th April 2016 with the option to extend for a further two year period until 30th April 2018.
In order to allow Council Officers to focus on their own core service delivery responsibilities, particular sites have been identified as requiring a range of security services including but not restricted to Static Manned Guarding, Public Area Patrol, Mobile Patrols, Event Security, CCTV Operation, Monitoring and First Response Security Key Holding Service to which the tender document relates.
Some sites require several officers and others are single officer with 24/7 hour cover and other with out of hours requirements only.
The geographical delivery of these services will be within the Metropolitan Borough of Sandwell, principally serving the Oldbury Council House Complex Buildings, West Bromwich Market, and various libraries and other buildings through the Borough. There will also be a requirement for event stewarding duties at various public events each year such as shows, festivals and bonfires. A full specification of requirements will be contained within the tender documentation.
Throughout the duration of the contract period, it may be determined that other sites may require sites require some security services and those listed within the tender document may no longer require the services as detailed. The Council also has some establishments which are geographically located outside of the Borough, which may during the term of the contract require security services.
Additional guarding and services may also be required on an ad-hoc basis, sometimes at short notice and great flexibility will be required to meet with this identified need.
The contract is split in to 5 lots with the following requirements. A fully detailed specification is included in the tender documentation.
Applicants can express an interest for all or any lots.
Lot 1: Facilities Management. Oldbury Council House Buildings Complex. Night/Weekend/Holiday Guarding. Car Park Attendants, Out of Hours Lock Ups and Key Holding Services for approximately 25 sites.
Lot 2: Sandwell Markets. Night/ Weekend/Holiday Guarding and Key Holding Services.
Lot 3: Sandwell Council House, Oldbury. One Stop Shop, Reception/Public Area Patrol/CCTV monitoring.
Lot 4: Sandwell Library Service. Key Holding Service for 25 Sites.
Lot 5: Events Management Team: Public events Management. 24 Hour Site Guarding, Event Stewarding, Road Closure Stewarding. Approximately 8 to 10 events per annum.
The Council are following the Restricted Procedure for this Procurement and the Pre Qualification Questionnaire (“”PQQ””) and related documents will be available to Applicants upon an expression of interest on the In-Tend Supplier Portal.
Please visit https://in-tendhost.co.uk/sandwellmbc to access the In-tend supplier portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the PQQ and related documents.
The last date for expressions of interest on the In-tend Supplier Portal will be 17:00hrs on 31st December 2013.
All enquiries related to the PQQ should be directed through the Sandwell In-Tend Supplier Portal “Correspondence” function by no later than 17:00hrs on 31st December 2013. The Council is under no obligation to respond to any enquiries received after this date.
PQQ’s must be submitted through the Sandwell In-Tend Supplier Portal by no later than 12:00 Noon on 3rd January 2014 which is the date fixed for submission of responses to this PQQ.
For a Step by Step user guide to the Sandwell MBC In-Tend System please click on the ‘Guidance for Suppliers’ section of the Supplier Portal.
All procurement responses must be carried out via the In-Tend Sandwell MBC Supplier Portal.
If you require further assistance in respect of the In-Tend system please contact the In-Tend support team on 0844 272 8810.
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Tenders may be submitted for one or more lots
Information about lots
Lot No: 1 Lot title: Facilities Management
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Section III: Legal, economic, financial and technical information
Section IV: Procedure
Payable documents: no
Section VI: Complementary information
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:26.11.2013