Provision of Merchant Services to Milton Keynes Council

The Authority uses a mixture of Verifone VX810 and VX820 Chip and PIN devices with the Civica ICON solution. These have been fully bank tested by Civica / TNSPay. The bidder should confirm whether or not these devices would be accepted without further testing and if further testing or approval is required.

United Kingdom-Milton Keynes: Financial transaction processing and clearing-house services

2014/S 108-190304

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3EJ Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk

Internet address(es):

General address of the contracting authority: www.milton-keynes.gov.uk/contracts

Address of the buyer profile: https://in-tendhost.co.uk/miltonkeynescouncil/

Electronic access to information: https://in-tendhost.co.uk/miltonkeynescouncil/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/miltonkeynescouncil/

Further information can be obtained from: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3EJ Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3EJ Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil

Tenders or requests to participate must be sent to: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3EJ Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Milton Keynes Service Partnership

Schools within the Borough of Milton Keynes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Merchant Services

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Milton Keynes

NUTS code UKJ12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide cost effective merchant services to the Authority,
The Authority uses a mixture of Verifone VX810 and VX820 Chip and PIN devices with the Civica ICON solution. These have been fully bank tested by Civica / TNSPay. The bidder should confirm whether or not these devices would be accepted without further testing and if further testing or approval is required, the bidder should describe the nature and scope and, if possible, the estimated costs of this further testing or approval.
The Authority also wishes to rent terminals for some locations. You should quote rental costs for both fixed and mobile terminals.
The Authority has in place all the other relevant hardware/software to enable the collection of card payments and has existing contracts with payment service

II.1.6)Common procurement vocabulary (CPV)

66172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Annual value GBP 150 059.
Duration 4 years plus an option to extend for a further 2 years subject to Council agreement.
Estimated value excluding VAT: 900 294 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Operators are required to complete and return the Council’s Supplier Evaluation Questionnaire (SEQ).

To obtain the SEQ and Tender documents please go to: www.in-tendhost.co.uk/miltonkeynescouncil and express an interest against the Tender (CU2382).

The winning contractor must have passed the SEQ before being awarded the contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Please refer to Tender Documents.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Please refer to Tender Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CU2382

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 14.7.2014 – 12:00

Place:

Corporate Procurement Team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2019.

VI.2)Information about European Union funds

VI.3)Additional information

To obtain the Tender documents please go to: www.in-tendhost.co.uk/miltonkeynescouncil and express an interest against the Tender (CU2382).

The winning contractor must have passed the councils Supplier Evaluation Questionnaire before being awarded the contract.
(MT Ref:134917)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Without prejudice to the remedies provided under Regulation 47 of the Public Contracts Regulations 2006, the Council of the Borough of Milton Keynes shall allow a period of at least 10 days to elapse between the date of despatch of its decision notifying its intention to award the contract and the date on which it proposes to enter into a contract. If by midnight at the end of second working day of the above said period the Contracting Authority receives a request in writing from an economic operator who had been sent a notice of being unsuccessful, the Authority shall inform the said economic operator of characteristics and relative advantages of the successful tender. That information shall be provided at least 3 working days before the end of aforesaid 10 days standstill period. Where it is not possible the standstill period shall be extended to allow at least 3 working days between provision of the information and the end of standstill period. Such additional information should be required from the address part 1.1. If an economic operator is not satisfied with the information provided, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.6.2014