Provision of a clinical information system

Provision of a clinical information system

Gloucestershire NHS Health Community.

UK-Gloucester: software package and information systems

2012/S 19-030920

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire NHS Health Community
C/O Gloucestershire NHS Procurement Shared Service, Victoria Warehouse, The Docks
Contact point(s): Mr Clyan Andrews
GL1 2EL Gloucester

Internet address(es):

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The provision of a clinical information system.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Gloucestershire.
NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Gloucestershire NHS Health Community* intends to procure and implement an enterprise wide eprescribing and medicines administration system including order communications and results reporting this being achieved by an integrated clinical solution offering the clinical areas that would make the ePMA solution enterprisewide. The only exceptions to the requirement of a fully integrated solution are PAS and/or pathology which could be provided by the preferred vendor as separate systems interfaced to the integrated clinical solution as an interim or final option. The solution would provide a master patient index accessible to all clinical and administrative areas.
To make ePMA enterprise-wide the solution should be a single system offering the functionality to support the patient’s prescribing and clinical pathway through the following 6 clinical areas:
1) A&E;
2) Medical and surgery wards;
3) Theatres;
4) Critical care (including PICU/NICU);
5) Maternity;
6) Oncology.
In all the above areas, the system should support adult and paediatric prescribing including Oncology. The system must be able to collect clinical information to support clinical decision support (CDS) with respect to ePMA in at least these 6 clinical areas. To do this effectively the system will need to support the collection and management of all clinical data (clinical documentation) not just that required by ePMA in these 6 areas. The objective being that the CDS provided by the system can be implemented effectively and safely in all the 6 clinical areas above, irrespective of which area any of the clinical data was collected in. All clinical data should be available at anytime to the CDS.
The supplier should understand that the requirement of Gloucestershire NHS Health Community is for an integrated solution to ePMA in a system that recognises that CDS is the functionality that enables most of the major benefits (patient safety, best practice and organisational efficiency improvements) to be achieved. It is the aim of the Trust to procure a fully integrated solution that can now or, if desired, in the future, extend the benefits of CDS seamlessly into all areas of patient care, not just ePMA, increasing the benefits realisable by the investment in a clinical system.
Gloucestershire NHS Health Community* reserve the right to purchase and/or implement one or multiple elements of the system over the contracted period inline with the Trusts developing strategy.
*Comprising of Gloucestershire Hospitals NHS Foundation Trust, 2gether NHS Foundation Trust and NHS Gloucestershire and/or successor organisations.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48180000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantee’s maybe required in certain circumstances,
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Both capital purchase and leasing arrangements will be investigated.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See pre-qualification questionnaire (PQQ). Please download from

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See pre-qualification questionnaire (PQQ). Please download from

Minimum level(s) of standards possibly required: See pre-qualification questionnaire (PQQ). Please download from

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See pre-qualification questionnaire (PQQ). Please download from

Minimum level(s) of standards possibly required:
See pre-qualification questionnaire (PQQ). Please download from

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: See pre-qualification questionnaire (PQQ). Please download from

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The NHS will impose a standstill period in accordance with regulations upon announcement of the contract award.
Initial period of contract shall be 7 years with an extension up to a maximum 36 months. The contracted period is a reflection of financial investment and Trust strategy.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.1.2012