Provision of a Health Information Exchange and Clinical Viewer solution

Provision of an Information Exchange and Clinical Viewer solution

In support of the Trust’s strategic objectives and the national NHS England IT strategic objectives, South Devon Healthcare NHS Trust wishes to procure and deploy a Health Information Exchange.

United Kingdom-Torquay: Platform interconnectivity software package

2013/S 168-291192

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Devon Healthcare NHS Foundation Trust
Regent House, Regent House
Contact point(s): Deputy Head of Procurement
For the attention of: Adam Wilby
Torquay
UNITED KINGDOM
Telephone: +44 1803653356
E-mail: adam.wilby@nhs.net

Internet address(es):

General address of the contracting authority: http://www.sdhct.nhs.uk/

Address of the buyer profile: https://tactica-live.advanced365.com/login.asp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

SDH132 – Provision of an Information Exchange and Clinical Viewer solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Torbay Hospital;
Lawes Bridge;
Torquay.
NUTS code UKK42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

In support of the Trust’s strategic objectives and the national NHS England IT strategic objectives, South Devon Healthcare NHS Trust wishes to procure and deploy a Health Information Exchange. The Information Exchange will be used to support the Trust’s interactions with organisations in the local health economy, between systems inside the Trust and with national systems.
The Trust’s IT strategy focuses on using multiple heterogeneous systems procured according to a “best of breed” approach as and when required. The need for information sharing between clinical systems means that the Trust requires an Information Exchange, based on multiple open interoperability standards.
SDHCT provides a comprehensive range of acute healthcare services to a resident population of 280,000 and a service to an additional 100,000 holidaymakers who visit the region each year. The Trust operates Torbay Hospital, a medium-sized district general hospital on the outskirts of Torquay and a HIS (Health Informatics Service) for the South Devon Health Community. Patient information from the Acute Hospital Trust, and from GP systems and from the Community are within the scope of these requirements, as is access by clinical and non-clinical staff in all three areas of the same patient information. The viewer must support authorised access only and enable local configuration based on clinician role and facility/organisation.
Phasing and usability need to allow for the following:
The Trust plans to enable access in the first instance to five or six key systems, and over the next three years to add all key clinical systems to this environment.
This access will enable viewing of historical and on-going transactions processed by the Trust’s information exchange processor, and seamless secure access into the systems themselves. This type of access will take the user with the requisite access approvals directly into the patient context being reviewed.
Phase 1 access should include laboratory results, radiology, operations notes and electronic document storage, in addition to alerts and demographic information.
Access will be required both from PCs and laptops within the hospital environment, and from handheld devices throughout the Community in hospitals, clinics and patients’ homes.
Easily readable screen layouts, ease of use and speed of retrieval are vital.
About 1000 users are likely to require access to the system 24/7 but this may expand throughout the contract to allow more users from different organisations to access the solution.
In line with the Trust’s IT strategy the goal of the information exchange is not to simply exchange information, but to allow the Trust to develop solutions to problems within the local health economy. It is critical, therefore, that the platform should support the following capabilities:
Extendable, both technically and commercially.
Supporting local and custom business processes
Notify people and systems upon key events, in real time
Business intelligence analysis over the population set covered by the Information Exchange.
Additional requirements for the system design include:
The chosen solution or solutions must be scalable or otherwise adaptable to meet the needs of a possible future enlarged Trust that may arise as a result of any local NHS reorganisation.
The solution must be flexible in response to any future physical development of the Trust’s estate which may impact the size or geographical spread of the Trust’s premises.
The solution must be capable of being hosted at the Trust’s data centre.
Finally, the Trust is seeking a well proven, established and coherent platform for their strategic Health Information Exchange. Specifically, as the Trust will run and manage the platform, the Trust do not wish to assume the risk of putting together a platform involving many suppliers unless that specific combination can be demonstrated by way of definitive comparable reference sites and the consortium are prepared to form a single legal entity prior to entering into the contract.
The contract on offer is for the supply, installation and support of the system with an initial ten year term with possible extension up to 20+ years in duration.
II.1.6)Common procurement vocabulary (CPV)

48211000, 48516000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract on offer is for the supply, installation and support of the system with an initial ten year term with possible extension up to 20+ years in duration.
II.2.2)Information about options

Options: yes
Description of these options: As set out in II.1.5 Options to extend the contract term.
Provisional timetable for recourse to these options:
in months: 120 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium must be prepared to form a single legal entity prior to entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Suppliers are required to express an interest in the OJEU process and complete PQQ documents via the Trusts eSourcing system TACTICA – which is accessed at https://tactica-live.advanced365.com – please make sure that you are registered to avoid any future delays.

2) Information and formalities necessary for evaluating if requirements are met:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.
In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at
www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance.

The Trust will also be utilising the supplier information database (SID4Gov) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via TACTICA, candidates are requested to provide or update their profile on the SID4Gov as follows:
a) candidates should register on SID4Gov at https://sid4gov.cabinetoffice.gov.uk/ by clicking on the “Register for sid4gov” option listed under “Join Us” .

b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number.
c) Suppliers who already have a published profile on SID4Gov must confirm that information is up to date; i) candidates should ensure all relevant sections of their SID4Gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to SID4Gov is unavailable, please contact SID4Gov Support Centre on +44 8452992994.
Please note all responses to OJEU should be made through TACTICA eSourcing System – registration is required on SID4Gov to update or provide company profiles only.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ details for accessing the PQQ set out in III.2.1. above.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ details for accessing the PQQ set out in III.2.1. above.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ (Pre Qualification Questionnaire), details for accessing the PQQ set out in III.2.1. above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SDH132
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To participate in and receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract if there are more than one bidder in the process. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

28.8.2013