Provision of a Locksmith Service

Provision of a Locksmith Service

Durham County Council is looking for a suitable Contractor to provide a complete Locksmith Service that will be available for use by all Durham County Council properties.

UK-Durham: Locksmith services

2013/S 095-162107

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham County Council
Corporate Procurement, County Hall
For the attention of: Denise Corrigan
DH1 5UL Durham
UNITED KINGDOM
Telephone: +44 3000265419
E-mail: denise.corrigan@durham.gov.uk
Fax: +44 1913833037

Internet address(es):

General address of the contracting authority: http://www.durham.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Locksmith Service
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: County Durham
NUTS code UKC14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Durham County Council is looking for a suitable Contractor to provide a complete Locksmith Service that will be available for use by all Durham County Council properties. The scope of this Contract will include the supply of locks and security hardware, installation of hardware, repairing and replacing existing locks, a key cutting service, emergency access to Council properties and the design and installation of master keyed suites that could include extensions to existing suites. The successful Contractor is also required to carry sufficient stocks of spares that may be needed to ensure repairs can be carried out in an efficient manner. A 24-hour, 7-day a week service must be provided in order to meet the requirements of the Authority.
II.1.6)Common procurement vocabulary (CPV)

98395000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserve the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be set out in the tender documents if relevant.
III.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Finance conditions and payment arrangements will be made in accordance with the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserve the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability. If relevant further details will be set out in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Council has undertaken a commitment to ensure wider social and community benefits are achieved in the course of all it’s commissioning and procurement activities. In accordance with this, Bidders may be required to work with the Council towards achieving such aims.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set in the tender documents available from the NEPO portal as detailed in section V1.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with articles 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set in the tender documents available from the NEPO portal as detailed in section V1.3.
Minimum level(s) of standards possibly required: 1. Public Liability 5,000,000 GBP; 2. Employers Liability 10.000,000 GBP; Applicants must have a minimum annual turnover of £450,000. Applicants will undergo a further credit assessment (full details are included in the tender).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set in thetender documents available from the NEPO portal asdetailed in section V1.3.
Minimum level(s) of standards possibly required:
Essential criteria as outlined in the PQQ document.Bidders must successfully pass Parts A-F of the tender documents(in line with the evaluation criteria set out in the tender documents) to have their responses to the Technical Questions in Part G of the tender evaluated. Parts A-F include financial assessment; grounds for exclusion; Insurance; health & safety and equality & diversity and any essential criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-97KJQP.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.6.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 28.6.2013 – 10:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the County Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note this Tender is being advertised on Durham County Council’s E-tendering system. Organisations can register electronically for the documents via www.nepoportal.org and then access the supplier’s area, select Durham and input QTLE-97KJQP.

The Contract may be used in relation to Durham County Council Establishments, Schools and Academies, County Durham and Darlington Fire & Rescue Authority and Durham Constabulary.
The Contract is for 2 years with the option to extend for a further 2 years.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

15.5.2013