Provision of an eProcurement Marketplace
The provision, implementation and subsequent support of an e-Marketplace service, including catalogue content management, e-invoicing with three-way automatic matching, and two-way automated document transmission to suppliers.
UK-Cardiff: procurement software package
Section I: Contracting authority
Cardiff University Purchasing Section
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Darren Evans
CF24 0DE Cardiff
Telephone: +44 2920879931
Fax: +44 2920874789
General address of the contracting authority: http://www.cardiff.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
NUTS code UKL22
Community Benefits do not apply to this contract.
The Catalogue Content Management solution must be able to facilitate additions, deletions and amendments to an item file that may include tens of thousands separate items, in a timely and accurate manner. The service must be capable of mapping product classifications from UNSPSC to Proc-HE and vice versa. Catalogue functionality must be able to deal with differential pricing structures, to allow pricing information to be maintained for the University against common items or products. The University will use agreed procedures to communicate amendments to the Catalogue Management Solution provider who will then make the amendments in the relevant catalogue(s). The Catalogue Management Solution provider must work closely with the University and with the Oracle EBS Support Service Provider (Patech Solutions Ltd), to maximise the intergration of systems and business processes. This must include a joint approach to systems integration and upgrade management to security, content management and system maintenance.
Incorporated into the Catalogue Management service must be the provision for the automated transmission of data to and from suppliers (including the transmission of purchase orders, invoices and other documents) by the most cost effective methods available. This will include but not be limited to the use of email and facsimile transmission, but significantly XML and HTML files. The University does not intend to host the e-Marketplace solution itself but would prefer a supplier/ externally hosted solution.
Description of these options: At the University’s discretion, it may extend the agreement for an eMarketplace solution via formal review periods up to a maximum of 20 years. The University reserves the right to exercise options for extension of the system across additional areas of the University at any future point without a further call for competition. The University also reserves the right to exercise the option to extend the system to include different modules/functionality at any future point without a further call for competition. Timescale for the exercise of the foregoing options is currently unknown.
Number of possible renewals: Range: between 1 and 10
Section III: Legal, economic, financial and technical information
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
See also the PQQ available via https://in-tendhost.co.uk/cardiffuniversity/ (look in “Current Tenders”).
Minimum level(s) of standards possibly required: Suppliers are expected to be able to demonstrate that they are able to sustain a level of cash flow to support their current and future areas of their business.
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(c) an indication of technicians or technical bodies involved;
(d) a description of technical facilities and measures used to ensure quality;
(e) educational and professional qualifications of the supplier and staff responsible for performing the contract;
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(i) details of any intended sub-contracting arrangements.
Minimum level(s) of standards possibly required:
It is essential that suppliers wishing to be considered can provide proof of demonstrable experience in delivering successful eMarketplace solutions. This evidence will be required in support of your PQQ.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Scoring of the information supplied within and in support of the PQQ and on-line vendor appraisal available via: https://in-tendhost.co.uk/cardiffuniversity/ (look in “Current Tenders”).
Additional information about authorised persons and opening procedure: Senior representatives of Cardiff University.
Section VI: Complementary information
VI.5)Date of dispatch of this notice:13.2.2012