Provision of an Independent Assessor and Therapy Service

Framework Agreement for the Provision of an Independent Assessor and Therapy Service

There are 15 assessment and therapy areas which Providers have the opportunity to tender for.

Procurer reference: CCBC/PS1072/12/AS
Value of tender: £Undisclosed
Is this notice funded by the Welsh European Funding Office (WEFO)?
Contract Type
Name of the organisation
Caerphilly County Borough Council
Contact Name
Miss Alexandra Searle
Procurement Services, Penallta House, Tredomen Park, Ystrad Mynach, Hengoed
CF82 7PG
01443 863352
01443 863167
Web Address
Service category
25 – Health & Social Services
Is it a framework agreement?
Title of the contract
Framework Agreement for the Provision of an Independent Assessor and Therapy Service
Description of the contract

Caerphilly County Borough Council wishes to engage with suitably experienced organisations/individuals to implement a Framework Agreement for the provision of an Independent Assessor and Therapy Service.

The role of an Independent Assessor is to be separate from the Local Authority and impartial, clear and analytical, and may be engaged before, as a result of, or following Court Proceedings regarding Child Welfare and/or Protection.

There are 15 assessment and therapy areas which Providers have the opportunity to tender for. The Provider undertaking any work directly with children will ensure that interventions are child-focused, bespoke and fit-for-purpose. The level and intensity of intervention should be appropriate to the needs of the child and young person and the Purchaser.

This framework is intended to support the Purchaser in making judgements and assessments in relation to children and young people who are either in Need or Looked After and to support children and young people to understand and get further help for the behavioural and emotional issues they face.

Place / site of work / delivery
Caerphilly County Borough Council

Classification of contract (CPV codes)
85311300 – Welfare services for children and young people.
85320000 – Social services.
85310000 – Social work services.
85000000 – Health and social work services.
85300000 – Social work and related services.
85311000 – Social work services with accommodation.

Contract Length
Starting date:
and/or Ending date
Contract will be awarded based on:

Most economically advantageous tender in terms of:1. 20% Price
2. 80% Quality

SECTION IV: Administrative Information

Instructions to suppliers

The tender process will follow an open procedure which includes a Selection Stage and an Award Stage.

Selection Stage – Tenderers will be required to pass all Essential Criteria and score a minimum of 5 out of 10 for each of the Capability (Skills & Qualifications) questions answered, to progress to Award Stage. The questions are based on the 15 assessment and therapy areas. Tenderers do not however, have to apply for every assessment area.

Award Stage – (made up of 20% price and 80% quality) – tenderers will have to score a minimum of 5 marks out of 10 for each question, in order to be accepted on to the framework.

If placed on to the framework, there is no guarantee of business, however when/if a requirement transpires, the Purchaser will consult the framework agreement and invite the Provider ranked number 1 (for the relevant assessment or therapy area) to provide the required work. (Conditions & caveats apply).

If the Provider is unable to fulfil the requirements then the Purchaser will go to the Provider ranked second and so on, until they find a Provider who can deliver the work.

The tender process for this arrangement will be undertaken by an Electronic Tendering process. All potential providers must follow the guidance attached to this advert to register on the system being used (Proactis Plaza). [For attachment, please see Notice Resources at the bottom of this notice].

Please note, registering on the portal does not give the Provider access to the tender documentation. Once you have completed the registration process, (slide 15 of the attached document) please email to express an interest in this framework agreement and access will be given to the tender documentation.

(Please ignore the Procurement Services email address given on slide 15 of the presentation slides).

Once you have recieved confirmation that you are able to access the documentation log onto and follow the steps below:

1. Once you have logged on you will enter the Supplier Home page.

2. On the left of the screen click “Opportunities”

3. Click the “Requests from Buyers” command. This will take you to the list of current opportunities available to you.

4. Click the Project ID that relates to this notice, (PS1072), this will take you into the Tender Request.

5. Note the closing date for completion of the relevant project. Please review the “Items” tab and the Documents tab as there will be information relating to the project held here.

6. You can now either “Create a Response” to, or “Decline” this opportunity.

If you require any further assistance please contact:

Alex Searle: 01443 863352;

The following dates apply and are also outlined in the tender document:

Expression of Interest Period: Wednesday 4th April – Wednesday 25th April 2012

Deadline for Clarification Questions from tenderers: Friday 27th April 2012; 5:00pm

Return date for Tender Documents: Friday 4th May 2012; 2:00pm

Internal Evaluation Process: Monday 7th May – Friday 18th May 2012

Internal procedures: Monday 21st May – Friday 1st June 2012

Contract Award: Friday 1st June 2012

Reference Number
Deadline Date
Deadline date refers to
Return date for (electronic) tender documents (via Proactis)
Does this contract relate to a Project / Programme funded by EU funds?
Community Benefits apply to this contract, Further details:
Community Benefits are included in this framework agreement as a non-core aspect. The Purchaser requires information from tenderers either at tender stage or during the period of the framework, but the information will not be scored or used to accept Providers on to the framework.
Notice Resources