Provision of an Information Management System

Provision of an Information Management System

The Commissioner is looking to procure a new Information Management System to include management of enquiries, complaints, investigations and inquiries and management of all documents and records, excluding HR documentation, created or received by the Commissioner.

Procurer reference: CYG004
Value of tender: £Undisclosed
CONTRACT NOTICE – NON OJEU
Is this notice funded by the Welsh European Funding Office (WEFO)?
No
Contract Type
Services
SECTION I: CONTRACTING AUTHORITY
Name of the organisation
Welsh Language Commissioner
Contact Name
Enid Lewis
Address
MARKET CHAMBERS, 5-7 ST MARY ST
Town
CARDIFF
Postcode
CF10 1AT
Phone
0845 6033 221
Fax
02920 877551
EMail
TENDRO@WELSHLANGUAGECOMMISSIONER.ORG
Web Address
http://WWW.WELSHLANGUAGECOMMISSIONER.ORG
SECTION II: DETAILS OF THE CONTRACT
Service category
7
Is it a framework agreement?
No
Title of the contract
Provision of an Information Management System
Description of the contract

1. The Welsh Language Commissioner (Commissioner) is an independent organization created by the Welsh Language (Wales) Measure 2011. The principal aim of the Commissioner is to promote and facilitate use of the Welsh language. This will entail raising awareness of the official status of the Welsh language in Wales and by imposing standards on organisations. This, in turn, will lead to the establishment of rights for Welsh speakers.

2. Two principles underpin the Commissioner’s work:

In Wales, the Welsh language should be treated no less favourably than the English language;

Persons in Wales should be able to live their lives through the medium of the Welsh language if they choose to do so.

3. The Commissioner is looking to procure a new Information Management System to include management of enquiries, complaints, investigations and inquiries and management of all documents and records, excluding HR documentation, created or received by the Commissioner. The system will enable the Commissioner’s officials to work through the medium of Welsh. The system will also track the progress of all forms of contact that the Commissioner has with public organizations and members of the public, and assign tasks to the Commissioner’s officials as well as setting targets and reminders around key dates.

4. Details of the Commissioner’s requirements regarding the new system are detailed in the enclosed specification.

 

Place / site of work / delivery
Market Chambers, 5-7 St Mary’s Street, Cardiff CF10 1AT and 3 satellite offices in Caernarfon, Carmarthen and Ruthin

Classification of contract (CPV codes)
48170000 – Compliance software package.
72212170 – Compliance software development services.
72212517 – IT software development services.
48781000 – System management software package.
48783000 – Content management software package.

Contract Length
Starting date:
01.01.2013
and/or Ending date
31.12.2015
SECTION III: AWARD CRITERIA
Contract will be awarded based on:

Most economically advantageous tender in terms of:Criteria as detailed in the contract documents


SECTION IV: Administrative Information

Instructions to suppliers

Tenders to be submitted by 12 noon, 16 November 2012. The Commissioner will use the responses to the Selection Criteria in the specification to identify tenderers with which it would be acceptable to form a contract.

Tenderers who pass the Selection Criteria will be assessed on their responses to the Award Criteria set out in the specification. A maximum of 6 tenderers will be interviewed by the Commissioner, based on the scores from the award criteria. Interviews will be held at the Commissioner’s office in Cardiff on 27 November 2012.

ADDITIONAL INFORMATION PROVIDED BY THE COMMISSIONER ON 25/10/12 IN ATTACHED DOCUMENT.

ADDITIONAL INFORMATION PROVIDED BY THE COMMISSIONER ON 07/11/12 IN ATTACHED DOCUMENT.

Reference Number
CYG004
Deadline Date
16.11.2012
Deadline date refers to
Receipt of tenders
Does this contract relate to a Project / Programme funded by EU funds?
No
Community Benefits do not apply to this contract