Provision of an Integrated Clinical Information System

Provision of an Integrated Clinical Information System

The provision of a fully integrated (save to the limited extent, if any, permitted by the Trusts and set out in the Trusts’ specification) clinical information system to be delivered on a managed services basis for a period of up to 10 years.

United Kingdom-Gloucester: Software package and information systems

2013/S 160-279585

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire Hospitals NHS Foundation Trust
Victoria Warehouse
For the attention of: Clyan Andrews (Acutes)
GL29HD Gloucester
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://tactica-live.advanced365.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of an Integrated Clinical Information System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Gloucestershire Hospitals NHS Foundation Trust, Yeovil District Hospital NHS Foundation Trust, Northern Devon Healthcare NHS Trust and all other associated sites.
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of a fully integrated (save to the limited extent, if any, permitted by the Trusts and set out in the Trusts’ specification) clinical information system to be delivered on a managed services basis for a period of up to 10 years (or such longer period as would allow the contracts to be co-terminus (at the Trust(s) option) and including any extension period(s) (see Section II.2.1) together with associated services.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48180000, 48311000, 48314000, 48810000, 48814000, 48814200, 48814400, 72000000, 72212180, 72224100, 72250000, 72260000, 72261000, 72263000, 72266000, 72610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The provision of a clinical information system to be delivered on a remotely hosted, managed services basis including provision of resilient data links between data centre(s) and Trust network perimeters and to each Trust (as referred to in Section I.4 and set out in Annex A) on an individual contract basis. Note that any provider or commissioner of healthcare related services as may be authorised by each such Trust from time to time during the period of the contract, shall be entitled to use the system to electronically record its activities in respect of its provision of healthcare and ancillary services to persons who are also patients of that Trust.
Subject to the Trust(s) requirements, such system will include functionality relating to Clinical Administration, Pathology, Pharmacy and Pharmacy Stock Control, Emergency Department, Theatres, Women and Children’s, Oncology e-prescribing and Oncology management, Order Communications, Enterprise-wide Electronic Prescribing and Enterprise-wide Clinical Decision Support, Clinical Documentation and reporting together with all other required associated services including data migration, related consultancy, service support and training. The Trusts reserve the option to utilise additional functionalities provided by the chosen supplier as may be required to meet their future needs.
Note that the range set out below assumes a full 96 month term with possible 24 month extension and contracts with all three Trusts.
Estimated value excluding VAT:
Range: between 35 000 000 and 60 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Please see tender documents. Optional extension period to the original 96 months’ contract of up to 24 months or such longer period as would allow the contracts to be co-terminus (at the Trust(s) option).
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Integrated Clinical Information System

1)Short description
2)Common procurement vocabulary (CPV)

48000000, 48180000, 48311000, 48314000, 48810000, 48814000, 48814200, 48814400, 72000000, 72212180, 72224100, 72250000, 72260000, 72261000, 72263000, 72266000, 72610000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the tender documents for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, Gloucestershire NHS Procurement Shared Service reserves the right to require groupings of entities to take a particular legal form and/or required that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers are required to express an interest in the OJEU process and complete PQQ documents via the Trusts eSourcing system TACTICA – which is accessed at https://tactica-live.advanced365.com – please make sure that you are registered to avoid any future delays.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above:
https://tactica-live.advanced365.com

Minimum level(s) of standards possibly required: https://tactica-live.advanced365.com.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
https://tactica-live.advanced365.com.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ at https://tactica-live.advanced365.com.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RFT3503, PT919/2013.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers should note that as part of the evaluation of their solution at ITT stage, Gloucestershire NHS Procurement Shared Services intends to conduct demonstrations, usability and user experiences testing through scripted scenarios.
Gloucestershire NHS Procurement Shared Service (and each of Gloucestershire Hospitals NHS Foundation Trust and/or Northern Devon Healthcare NHS Trust and/or Yeovil District Hospital NHS Foundation Trust) does not bind itself to accept the lowest or any offer and reserves the right to revert back to/re-commence any earlier stage of it and/or to change the basis of and the procedures for the procurement process and/or terminate the procurement process (or any part of it), in each case at any time. Neither Gloucestershire NHS Procurement Shared Service nor the Trusts shall be responsible for any costs of whatever kind and whenever incurred by any tenderer in relation to a tenderer’s participation in this process.
Gloucestershire NHS Procurement Shared Service will be conducting this procurement exercise through the e-procurement portal Tactica at https://tactica-live.advanced365.com. All information must be downloaded and returned through this channel. For the avoidance of doubt, all queries must be raised through the Tactica e-tendering portal.

Tenderers wishing to participate in this procurement must register on, and once registered must submit an expression of interest (EOI) via, the e-tendering portal at https://tactica-live.advanced365.com. Simply click on the ‘interested parties’ current opportunities’ button on the e-tendering site to view details of this procurement and how to gain access to the relevant tender documents (including memorandum of information and pre-qualification questionnaire).

Tenderers should note that it may take up to 5 days to register on the Tactica e-tending portal – Tenderers wishing to participate in this procurement should therefore allow sufficient time to go through the registration process, upload the documents and respond to the pre-qualification questionaire before the deadline for submission of responses.
For any support in submitting your expression of interest please contact Clyan Andrews, Procurement Lead through the e-tendering portal – Tactica messaging system:
Email: clyan.andrews@glos.nhs.uk.

Further details regarding the requirement, the potential components of the solution required and the procurement process will be contained in the tender documents which will be accessible through the e-tendering portal.
Contracting Authority Websites:
www.gloshospitals.org.uk

www.yeovilhospital.nhs.uk

www.northdevonhealth.nhs.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.8.2013