Provision of Biomass Energy Supply Agreements to Scottish Public Sector

Provision of Biomass Energy Supply Agreements to Scottish Public Sector

This requirement is to establish a National Framework Agreement for the provision of Biomass Energy Supply Agreements to the Scottish Public Sector and Scottish Third Sector Bodies.

UK-Glasgow: wood fuels

2012/S 105-175431

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Scottish Ministers acting through Scottish Procurement
2nd Floor, Europa Building, 450 Argyle Street
For the attention of: Ann Hoyland
G2 8LG Glasgow
UNITED KINGDOM
Telephone: +44 1412425896

Internet address(es):

General address of the contracting authority: http://www.scotland.gov.uk/Topics/Government/Procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10622.

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Access tender via Public Contracts Scotland-Tender portal site detail below
Contact point(s): The site requires you to register to obtain the tender documentation and to return tenders
For the attention of: Full instructions on how to do this can be found in the Supplier User Guides, available on the site
UNITED KINGDOM
Telephone: +44 8003684850
Internet address: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Tenders or requests to participate must be sent to: Access tender via Public Contracts Scotland-Tender portal site detail below
N/A
Contact point(s): NOTE: Tenders must be returned via the website
For the attention of: Full instructions on how to do this can be found in the Supplier User Guides, available on the site
N/A
UNITED KINGDOM
Telephone: +44 8003644850
Internet address: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Accountant in Bankruptcy

Crown Office and Procurator Fiscal Service

Historic Scotland

HM Inspectorate of Education

National Archives of Scotland

Scottish Courts Service

Scottish Prison Service

Scottish Public Pensions Agency

Social Work Inspection Agency

Student Awards Agency for Scotland

Transport Scotland

The Scottish Government Core Directorates

Architecture and Design Scotland

General Teaching Council for Scotland

Highlands and Islands Enterprise

Learning and Teaching Scotland

Local Government Boundary Commission for Scotland

Mental Welfare Commission for Scotland

National Museums of Scotland

Royal Commission on the Ancient and Historical Monuments of Scotland

Scottish Arts Council

Scottish Children’s Reporter Administration

Scottish Commission for the Regulation of Care

Scottish Criminal Cases Review Commission

Scottish Enterprise

Scottish Environment Protection Agency

Scottish Further and Higher Education Funding Council

Scottish Law Commission

Scottish Legal Aid Board

Scottish Natural Heritage

Scottish Qualifications Authority

Scottish Screen

Scottish Social Services Council

Skills Development Scotland

Sport Scotland

Visit Scotland

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Central Scotland Fire and Rescue Service

Dumfries and Galloway Fire and Rescue Service

Fife Fire and Rescue Service

Grampian Fire and Rescue Service

Highlands and Islands Fire and Rescue Service

Lothian and Borders Fire and Rescue Service

Strathclyde Fire and Rescue Service

Tayside Fire and Rescue Service

Central Scotland Police

Dumfries and Galloway Constabulary

Fife Constabulary

Grampian Police

Lothian and Borders Police

Northern Constabulary

Strathclyde Police

Tayside Joint Police Board

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

Aberdeen College

Adam Smith College

Angus College

Anniesland College

Ayr College

Banff and Buchan College

Barony College

Borders College

Cardonald College

Carnegie College

Central College of Commerce

Clydebank College

Coatbridge College

Cumbernauld College

Dumfries and Galloway College

Dundee College

Edinburghs Telford College

Elmwood College

Forth Valley College

Glasgow College of Nautical Studies

Glasgow Metropolitan College

Inverness College

James Watt College

Jewel and Esk College

John Wheatley College

Kilmarnock College

Langside College

Lews Castle College

Moray College

Motherwell College

Newbattle Abbey College

North Glasgow College

North Highland College

Oatridge College

Orkney College

Perth College

Reid Kerr College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

Stevenson College

Stow College

West Lothian College

Edinburgh College of Art

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Scottish Academy of Music and Drama

Scottish Agricultural College

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Cairngorms National Park Authority

General Register Office for Scotland

Office of Scottish Charity Regulator

Registers of Scotland

Forestry Commission Scotland

Audit Scotland

Please refer to the Additional Information & Short Contract Description section for further details

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Biomass Energy Supply Agreements to Scottish Public Sector.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various locations throughout Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

This requirement is to establish a National Framework Agreement for the provision of Biomass Energy Supply Agreements to the Scottish Public Sector and Scottish Third Sector Bodies. The Energy Supply Agreements will be in the form of one of the following structures depending on the requirements of each individual public body:
Option 1 – Design, build, finance and operate: the appointed Contractor will be contracted to supply heat. The Contractor will own and operate the heat generation equipment and will sell the heat generated to the Client. There is no capital investment by the Client and the Contractor is responsible for ensuring the ongoing efficiency of the boiler, quality of fuel and continuity of supply.
Option 2 – Design, build and operate: the Client will either partially or fully finance the capital investment. If the Client is partially financing the capital investment the Contractor will be required to finance the remainder of the capital costs. The Contractor will operate the heat generation equipment and will sell the heat generated to the Client. The Contractor is responsible for ensuring the ongoing efficiency of the boiler, quality of fuel and continuity of supply.
Option 3 – Operate: the Client owns the boiler, the Contractor will operate the heat generation equipment and will sell the heat generated to the Client. The Contractor is responsible for ensuring the ongoing efficiency of the boiler, quality of fuel and continuity of supply.
The Framework will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish fire & rescue authorities, Scottish joint fire and rescue boards, Scottish police authorities, Scottish joint police boards, Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, City of Glasgow College further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Information about Agencies of the Scottish Ministers and offices in the Scottish Administration which are not ministerial offices is available at http://www.scotland.gov.uk/Topics/Government/public-bodies/government-scotland. Scottish Non-Departmental Public Bodies are listed at http://www.scotland.gov.uk/Topics/Government/public-bodies/directory. Information about the Review of Public Procurement in Scotland, Procurement Scotland and links to the other Centres of Expertise are available at http://www.scotland.gov.uk/Topics/Government/Procurement“.

NOTE: This tender will be carried out using the Scottish Government eSourcing portal – Public Contracts Scotland – Tenders. The site requires you to register to obtain the tender documentation. More details on how to register can be found here: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html.

Returned Tenders should also be submitted through the Scottish Government eSourcing portal – Public Contracts Scotland – Tenders. Full instructions on how to do this can be found in the Supplier User Guides, available on the Public Contracts Scotland – Tenders website.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=221220.

II.1.6)Common procurement vocabulary (CPV)

09111400, 03413000, 71314200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework total estimate is 200 Mega Watt installed capacity.
II.2.2)Information about options

Options: yes
Description of these options: The framework agreement is for a 2 year period with the option to extend for two 1 year extension periods.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required, but if a Framework Agreement is awarded to a consortium of economic operators, the members of that consortium may be required to form a legal entity before entering into the Framework Agreement and may be required to provide parent or directors’ guarantees or, if not required to form a legal entity, members of the consortium may be required to accept joint serveral liability both to the Contracting Authority under the Framework Agreement and to other contracting authorities under the Framework Agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SP12-003
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

In addition to the contracting authorities listed at II.1.5 above, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations. (SC Ref: 197414) (SC Ref:214963).
(SC Ref:221220).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

31.5.2012