Provision of Building Management Systems Maintenance and Repair

Provision of Building Management Systems Maintenance and Repair

The Works are the planned maintenance and call out attendance on the BMS Control Systems (Trend and Satchwell) as detailed in Annex 1 of the Invitation to Tender.

UK-Aberdeen: Facilities management services for computer systems maintenance

2013/S 104-178663

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aberdeenshire Council
Woodhill House, Westburn Road
For the attention of: Director of Corporate Services
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665652
Fax: +44 1224665656

Internet address(es):

General address of the contracting authority: http://www.aberdeenshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

Further information can be obtained from: Aberdeenshire Council
Woodhill House, Westburn Road
For the attention of: Russell Murdoch
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665651
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Aberdeenshire Council
Woodhill House, Westburn Road
For the attention of: Director of Corporate Services
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665652
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

Tenders or requests to participate must be sent to: Aberdeenshire Council
Woodhill House, Westburn Road
For the attention of: Director of Corporate Services
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665652
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Building Management Systems Maintenance and Repair
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Aberdeenshire.
NUTS code UKM5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Works are the planned maintenance and call out attendance on the BMS Control Systems (Trend and Satchwell) as detailed in Annex 1 of the Invitation to Tender.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=266637.

II.1.6)Common procurement vocabulary (CPV)

72514300, 72267000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
As per Invitation to Tender
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
As per Invitation to Tender
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

722-AST-501.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.7.2013 – 10:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 10.7.2013 – 14:00
Place:

Woodhill House, Aberdeen

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Elected Members and Council Officials

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Tender documentation is available for view and download by registering at www.publiccontractsscotland.gov.uk

(SC Ref:266637)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering economic loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI2012/88) (as amended) may bring proceedings in the Sheriff Court or The Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.5.2013