Provision of Bulk Printing and Mailing Services
The London Borough of Waltham Forest, in conjunction with the London Borough of Enfield is inviting Expressions of Interest from suitably experienced and capable organisations to tender for the provision of Bulk Printing and Mailing Services. UK-London: printing and related services
2012/S 72-119507
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Borough of Waltham Forest
Revenues & Benefits Service, Waltham Forest Town Hall Complex, Fir Tree House, Forest Road, Walthamstow
Contact point(s): Mrs Wendy Kow-Loomes
For the attention of: Mrs Wendy Kow-Loomes
E17 4JF London
UNITED KINGDOM
Telephone: +44 2084968305
E-mail: wendy.kow-loomes@walthamforest.gov.uk
Fax: +44 2084968478
Internet address(es):
General address of the contracting authority: www.walthamforest.gov.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Bulk Printing and Mailing Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: North East London.
NUTS code UKI
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: North East London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The London Borough of Waltham Forest, in conjunction with the London Borough of Enfield is inviting Expressions of Interest from suitably experienced and capable organisations to tender for the provision of Bulk Printing and Mailing Services for Council Tax, National Non Domestic Rates, Benefits, Electoral Services and additional ad-hoc documentation from other service areas.
The duration of the contract will be for an initial period of 3 years with an option to extend for a further period of up to 1 year, plus a further period of up to 1 year (2012-2017).
The duration of the contract will be for an initial period of 3 years with an option to extend for a further period of up to 1 year, plus a further period of up to 1 year (2012-2017).
II.1.6)Common procurement vocabulary (CPV)
79800000, 79810000, 79823000, 79570000, 79571000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The duration of the contract will be for an initial period of 3 years with an option to extend for a further period of up to 1 year, plus a further period of up to 1 year.
The London Borough of Waltham Forests annual expenditure is estimated at 300 000 GBP per annum with a potential additional 364 000 GBP per annum from 2013 in the event that the London Borough of Enfield participates in the Contract, which will be subject to post contract negotiation and evaluation.
Estimated value excluding VAT: 1 500 000 GBP
The London Borough of Waltham Forests annual expenditure is estimated at 300 000 GBP per annum with a potential additional 364 000 GBP per annum from 2013 in the event that the London Borough of Enfield participates in the Contract, which will be subject to post contract negotiation and evaluation.
Estimated value excluding VAT: 1 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend for two (2 No) up to 1 year periods, subject to high level of performance and continuing evidence of value for money being delivered to the Council.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Description of these options: Option to extend for two (2 No) up to 1 year periods, subject to high level of performance and continuing evidence of value for money being delivered to the Council.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarentee or Performance Bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Will be specified in the Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This will be detailed in the Tender documents.
Description of particular conditions: This will be detailed in the Tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Will be specified in the Tender Documents and will be in accordance with Article 45 to 52 of Directive 2004/18/EC and Regulation 23 to 29 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Will be specified in the Tender Documents and will be in accordance with Article 45 to 52 of Directive 2004/18/EC and Regulation 23 to 29 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As set out in the Tender Questionaire, Specification of Service and Instructions to Tenderers.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As set out in the Tender Questionaire, Specification of Service and Instructions to Tenderers.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
As set out in the Tender Questionaire, Specification of Service and Instructions to Tenderers.
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
As set out in the Tender Questionaire, Specification of Service and Instructions to Tenderers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As specified in the PQQ documentation.
Objective criteria for choosing the limited number of candidates: As specified in the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DNWC-8RVHBU
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.5.2012 – 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
24.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 28.6.2012 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: An authorised Officer of the London Borough of Waltham Forest.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: An authorised Officer of the London Borough of Waltham Forest.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months if option to extend not exercised
Estimated timing for further notices to be published: 36 months if option to extend not exercised
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
(1) The Contracting Authority is the Mayor and Burgesses of the London Borough of Waltham Forest.
(2) The selection process will have a balanced weighting between quality & price as detailed in the Tender documentation.
(3) The Tenderer is to be made aware that the London Borough of Enfield has expressed an interest in accessing the Contract at a later date (post 1.10.2013); however the London Borough of Waltham Forest does not guarantee the London Borough of Enfield’s participation.
(2) The selection process will have a balanced weighting between quality & price as detailed in the Tender documentation.
(3) The Tenderer is to be made aware that the London Borough of Enfield has expressed an interest in accessing the Contract at a later date (post 1.10.2013); however the London Borough of Waltham Forest does not guarantee the London Borough of Enfield’s participation.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The London Borough of Waltham Forest will incorporate a minimum 10 day calendar standstill period at the point of notification of the decision to award the Contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.4.2012