Provision of Care Home Services

Provision of Care Home Services

The Council wishes to contract for the provision of care home services within a new care home providing personal and nursing care for older people and a new care home for people with Dementia on sites previously occupied by two of the council’s homes.

UK-Bristol: Social work services with accommodation

2013/S 080-135048

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Gloucestershire Council
Council Offices, Castle Street, Thornbury
BS35 1HF Bristol
UNITED KINGDOM
Telephone: +44 1454868208
E-mail: janice.llewellyn@southglos.gov.uk
Fax: +44 1454865973

Internet address(es):

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of care home services (Voluntary notice for a Part B Services contract – see note at VI.3).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Social work services with accommodation. Residential nursing care services. The Council wishes to contract for the provision of care home services within a new care home providing personal and nursing care for older people and a new care home for people with Dementia on sites previously occupied by two of the council’s homes. The freehold sites will be sold to the Council’s chosen partners. It is anticipated that the homes will be completed and ready to provide services in October 2015.
Interested parties can obtain further information and Pre-Qualification Questionnaire from Supplying the South West Procurement portal at www.supplyingthesouthwest.org.uk

II.1.6)Common procurement vocabulary (CPV)

85311000, 85144100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The successful bidders will commission a new care home with a minimum of 60 beds providing personal and nursing care for older people and a new care home with a minimum of 60 beds for people with Dementia on sites previously occupied by two of the council’s directly managed homes. The freehold sites will be sold to the Council’s chosen partners and organisations are welcome to bid to provide one or both of the care homes.
One home is envisaged as a replacement for the Council’s specialist residential home providing personal care to residents with Dementia. The existing residents and current staff will be transferred in line with the Transfer of Undertakings (Protection of Employment) Regulations 2006.
The second home which is not intended as a replacement for an existing home and is planned to be a care home providing nursing care and personal care for older people. No transfer of council staff is envisaged.
On completion of full CQC compliance and registration of each home the Council will enter into block contracts for 30 beds in each home.
Estimated value excluding VAT:
Range: between 15 000 000 and 40 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The council wishes to explore options for a contract to provide services for a term of 10 years with the option of an extension for a further 5 years.
Provisional timetable for recourse to these options:
in months: 120 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Provision of care home services for people with Dementia

1)Short description

Provision of nursing and residential care home beds.
2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Block contract for 30 beds, guaranteed for 5 years.
Estimated value excluding VAT:
Range: between 12 000 000 and 18 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Provision of care home services for older people

1)Short description

Provision of nursing and residentail care home beds.
2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Block contract for 30 beds guaranteed for 5 years.
Estimated value excluding VAT:
Range: between 7 000 000 and 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As specified in the Pre Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the Pre Qualification Questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified in the Pre Qualification Questionnaire.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Registered Care Quality Commission providers of care home services. Registered with the Care Quality Commission.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As specified in the Pre Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As specified in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: Organisations may bid for one or both contracts.
Estimate that between 4 and 6 Organisations will be invited to tender for each contract.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Quality. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

JL006.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.5.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This is a part B services contract and this notice is published on a voluntary basis. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
All clarification questions must be submitted by 16th May via the Supplying the South West Portal
The date given in IV.3.5) for date of dispatch of invitations to tender is a best estimate at the time of OJEU notice submission.
Expressions of interest MUST be by means of a completed Pre Qualification Questionnaire which may be obtained by registering on www.supplyingthesouthwest.org.uk

To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=57851003

GO Reference: GO-2013422-PRO-4749993

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: South Gloucestershire Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

South Gloucestershire Council
Council Offices, Castle Street, Thornbury
BS35 1HF Bristol
UNITED KINGDOM
Telephone: +44 1454865030

VI.5)Date of dispatch of this notice:22.4.2013