Provision of Childcare Facilities Glasgow

Provision of Childcare Facilities Glasgow

PURCH/0683 Provision of Childcare Facilities, 1.9.2012 to 31.8.2016.

UK-Glasgow: child daycare services

2012/S 58-094919

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Glasgow
Purchasing Office, Level 4, Gilbert Scott Building, University Avenue
Contact point(s): Please make contact through the Public Contracts site to the contact as follows:
For the attention of: Tom McAra, Quoting Ref: PURCH0683
G12 8QQ Glasgow
UNITED KINGDOM
Telephone: +44 1413304415
E-mail: Thomas.McAra@glasgow.ac.uk
Fax: +44 1413303717

Internet address(es):

General address of the contracting authority: http:\\www.gla.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
UNITED KINGDOM
Telephone: +44 141000
Fax: +44 141000
Internet address: http://www.publiccontractsscotland.gov.uk/

Tenders or requests to participate must be sent to: Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
UNITED KINGDOM
Telephone: +44 141000
Fax: +44 141000
Internet address: http://www.publiccontractsscotland.gov.uk/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PURCH/0683 Provision of Childcare Facilities.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Glasgow.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

PURCH/0683 Provision of Childcare Facilities, 1.9.2012 to 31.8.2016.
Mandatory selection criteria for inclusion into this exercise:
Previous experience of service provision to at least two establishments with at least 10 places.
Evidence of Disclosure Scotland clearance for all current and incoming new staff to the University site.
Copy certification Employer’s Liability of 10 000 000 GBP. Copy certification for Public Liability of 5 000 000 GBP.
Tender documents available from Public Contracts Scotland.
Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224431.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=224431.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

85312110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.9.2012. Completion 31.8.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See Tender Docs.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Tender Docs.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Tender Docs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Tender Docs.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Tender Docs.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Tender Docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of Service provided. This criteria will be based on how the University judges the overall experience of the child’s day guided by the sub-criteria outlined below: Evidence of structured play – 10 %, Evidence of educational activity – 10 %, Evidence of above for different age groups – 5 %, Evidence of activities outside the Nursery building – 5 %.. Weighting 30

2. Quality and ability of staff. It is accepted that the supplier at this stage has the capability and experience to undertake the service for the University. This criteria is about the individual qualities of the staff who will operate the nursery and will be guided by the following sub-criteria: Length of service of staff in front line nursery provision – 5 %, Evidence of special skills utilised in providing day to day child care – 10 %, Evidence of continuing personal development for staff – 5 %.. Weighting 20

3. Quality control procedures. Evidence of Care Commission report and how the supplier addressed the report – 5 %, Evidence of interaction with parents – 5 %, Evidence that catering arrangements are safe and nutritious – 5 %, Informal and formal complaint mechanism – 3 %, Evidence of regular review of nursery activities – 2 %.. Weighting 20

4. Reference sites.. Weighting 15

5. Cost of the service. Actual cost to parents.. Weighting 10

6. Adherence to relevant legislation. Evidence of Equality legislation and environmental awareness – 5 %. Please refer to http://www.gla.ac.uk/services/equalitydiversity/ for guidance on all University policies to meet obligations under the Race Relations Amendment Act, Equality Act 2006 and various other statutory requirements. Please see University Policies and Procedures at http://www.gla.ac.uk/services/purchasingoffice/informationforsuppliers.. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PURCH/0683
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.
Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.
Freedom of Information.
The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential” or “commercial in confidence” to enable it to be protected from disclosure.
University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.
Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.
(SC Ref:224431).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.3.2012