Provision of Desk Top Mailing and Distribution Services
For the provision of desktop mailing and distribution services, primarily for patient communication and information.
UK-Sheffield: data collection and collation services
Section I: Contracting authority
NHS Commercial Procurement Collaborative (NHS CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust)
Don Valley House. Savile Street East
Contact point(s): Category Specialist
For the attention of: Senior Responsible Officer
S4 7UQ Sheffield
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Please see III.2.1 for the full user eligibility text.
The following entities shall be eligible to utilise any resulting agreement(s):
NHS CPC member bodies as listed at: http://www.yhcpc.nhs.uk/node/208, and any additional new CPC members for the duration of the contract, plus any other NHS/public sector bodies located in England, Wales, Scotland and Northern Ireland, subject to the approval of NHS CPC, including but not limited to Acute Trusts, Foundation Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Health Boards and other health organisations (Wales and Scotland), Health and Social Care Trusts (Northern Ireland), Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, Social Enterprises, NHS Collaborative Procurement Hubs/Organisations, GP Practices, Primary Care Commissioners, Department of Health, Public Health England and Local Authorities (where Local Authorities are engaged in the provision or commissioning of health related services, for example (but not limited to) the fields of healthcare, social care, early years care and public health).
For the avoidance of doubt the following is a list of our members on the date of publishing this notice: -.
Barnsley Hospital NHS Foundation Trust.
Bradford Teaching Hospitals NHS Foundation Trust.
Calderdale And Huddersfield NHS Foundation Trust.
Chesterfield Royal Hospital NHS Foundation Trust.
City Health Care Partnership.
Countess Of Chester Hospital NHS Foundation Trust.
Derbyshire Community Health Services NHS Trust.
Doncaster And Bassetlaw Hospitals NHS Foundation Trust.
Harrogate And District NHS Foundation Trust.
Heart Of England NHS Foundation Trust.
Humber NHS Foundation Trust.
Ipswich Hospital NHS Trust.
James Paget University Hospitals NHS Foundation Trust.
Leeds and York Partnership NHS Foundation Trust.
Leeds Community Healthcare NHS Trust.
Leeds Teaching Hospitals NHS Trust.
Locala Community Partnerships CIC.
Mid Yorkshire Hospitals NHS Trust.
NHS Bradford And Airedale Teaching PCT.
NHS Calderdale PCT.
NHS Leeds PCT.
NHS North Yorkshire And York PCT.
NHS Sheffield PCT.
NHS Yorkshire & The Humber Strategic Health Authority.
Norfolk And Norwich University Hospitals NHS Foundation Trust.
Northern Lincolnshire And Goole Hospitals NHS Foundation Trust.
Northumbria Healthcare NHS Foundation Trust.
Scarborough And North East Yorkshire Healthcare NHS Trust.
Sheffield Children’s NHS Foundation Trust.
Sheffield Health & Social Care NHS Foundation Trust.
Sheffield Teaching Hospitals NHS Foundation Trust.
Sherwood Forest Hospitals NHS Foundation Trust.
South West Yorkshire Partnership NHS Foundation Trust.
Southend University Hospital NHS Foundation Trust.
The Newcastle upon Tyne Hospitals NHS Foundation Trust.
The Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust.
The Rotherham NHS Foundation Trust.
United Lincolnshire Hospitals NHS Trust.
York Teaching Hospital NHS Foundation Trust.
Yorkshire Ambulance Service NHS Trust.
NUTS code UK
Duration of the framework agreement
Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 100,000 and 6 000,000 GBP
72314000, 72310000, 64112000
Description of these options: An option will exist for a further 1 x 12 month extension.
(ie a maximum possible total duration of 4 years).
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Acute Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx.
Primary Care Trusts: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx.
Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx.
Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx.
Strategic Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx.
Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx.
Other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx.
The NHS Commissioning Board and other organisations involved in commissioning or overseeing General Practitioner services and GP consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.
GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/.
And any other provider of primary medical services:
a) who are a party to any of the following contracts:
— General Medical Services (GMS),
— Personal Medical Services (PMS),
— Alternative Provider Medical Services (APMS) and/or.
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above. Social Enterprises: http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf
NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services – GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:
i) obtain a Dun & Bradstreet (D&B) DUNS(R) Number to enable registration on sid4health. Normally its provided within 48 hours but may take up to 5 days. The DUNS(R) No. is the standard supplier coding for the NHS & must be obtained for trading with the NHS. Check if your company has a DUNS(R) No on the Sid4health registration page.
ii) go to www.sid4health.nhs.uk and select Register Supplier Organisation & enter the first part or the whole of your organisation name or DUNS number. Click on Search, follow instructions to complete the registration or select an existing registration to create a new user account. (Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see Help page on Sid4health within Profile Management for details). iii) ensure all mandatory fields of their Sid4health profile are completed. D&B data will be supplied automatically by D&B.
iv) Where access to Sid4health is unavailable, contact the sid4health Helpdesk: firstname.lastname@example.org
Once your sid4health profile has been completed & validated progress to express interest in this tender as per section VI.3)Please ensure YOU keep your profile updated within Sid4health regularly.
Please access the PQQ as indicated.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Please access the PQQ as indicated.
Section VI: Complementary information
Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (required once) – Browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (keep this secure). Once registered, please follow the steps to import your sid4health profile, the instructions to do so are in the ‘Supplier Import guide’ once logged in. You will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or email@example.com.
VI.5)Date of dispatch of this notice:14.6.2012