Provision of Energy Centre

Provision of Energy Centre

South Tyneside NHS Foundation Trust seeks an established and experienced service partner who can design, build, operate and maintain an energy centre to produce electricity, steam, hot water and possibly chilled water. 

UK-South Shields: architectural, construction, engineering and inspection services

2012/S 40-064528

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Tyneside NHS Foundation Trust
South Tyneside District Hospital, Harton Lane, Tyne and Wear
Contact point(s): Gavin Thompson
NE34 0PL South Shields

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

CON/124/RE9. Provision of Energy Centre.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: South Tyneside.
NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

South Tyneside NHS Foundation Trust seeks an established and experienced service partner who can design, build, operate and maintain an energy centre to produce electricity, steam, hot water and possibly chilled water (the utilities) to service the annual energy consumptions of approximately gas 20,000 MWh and electricity 6,500 MWh (2010/11) for the South Tyneside District Hospital.
The structure of the contract will be performance based whereby the partner will provide the utilities at guaranteed levels of performance efficiencies and availability. The Energy Centre must have the capability to service both existing and new developments at the hospital site and to be operational by the summer of 2013.
Using the competitive dialogue procedure the Trust will work with suppliers to identify and agree the optimum solution for cost effectiveness, carbon and energy reduction and sustainability, maximising these benefits in line with NHS targets.
The proposed solution must address the following:
— Identification of design solution and site location,
— Mechanism to provide guaranteed level of performance and savings for the system over the contract life and commitment to maintaining the technology over this period,
— Evaluation of proposal (capital cost, energy cost and carbon reduction savings, pay back, other benefits and risks),
— Backup and emergency arrangements for ensuring continuity of utility supply to the hospital,
— Arrangements to comply relevant HTM and industry good practice standards,
— Installation plan (designed to minimise impact on the Trust’s activities),
— Mechanism to provide clear measurement, recording and demonstration of the energy cost and carbon savings achieved,
— Proposed heads of terms including performance and operational availability arrangements,
— Arrangements to transfer operational knowledge and competency of the development to the Trust’s estates teams over the life of the contract.
The Trust will consider all funding options proposed and will be especially interested in schemes which have guaranteed maximum savings. A detailed savings plan and the provision of a guaranteed energy saving will be required.
The partnership contract is expected to be in the region of 15 years duration and the partner will be expected to deliver continuous savings to the Trust over the lifetime of the contract. Performance of the services will be monitored and results linked to a payment mechanism.
The partner is required to have:
— The ability to demonstrate a track record of experience of similar NHS schemes using gas fired reciprocating CHP for on-site production of electricity,
— Considerable experience and in depth knowledge of operating and maintaining steam boiler plant on clients premises over a considerable number of years,
— The in-house resources to project manage the entire design, procurement, installation and operation together with any future developments,
— The in-house resources to provide complete operational support on a continuous basis,
— A resource infrastructure within close proximity to the Trust to ensure continuity of service in the most extreme conditions,
— The ability to deliver a total transfer of risk associated with the maintenance, repair and upgrades for the life of the contract,
— A demonstrable track record in financing such energy centres specifically within the NHS.
The new facility is envisaged to include a dedicated Energy Centre building including as a minimum a combined heat and power system, steam boilers, mechanical and electrical services, oil storage facility and chimney. The new facility shall be connected to all existing hospital mechanical and electrical services.
The Trust also wish to consider including within the scheme the re-provision of workshop and associated accommodation including LV standby generation, LV transformers and associated switch room.
Potential Suppliers interested in this opportunity should e-mail their expression of interest to by no later than 12:00 (noon) on Monday 2nd April.

Pre-qualification questionnaires will be issued to suppliers who express an interest and the completed PQQ must be submitted in hard copy to the Trust no later than the deadline stated within the PQQ document.

II.1.6)Common procurement vocabulary (CPV)

71000000, 71330000, 71322000, 71300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance cover and/or other forms of security cover it deems appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided to those who express interest in this opportunity and/or are invited to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of bidders may be required to form a separate limited company and/or that one takes full responsibility and/or that each takes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire and for those shortlisted, the invitation to tender.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire and for those shortlisted, the invitation to tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see pre-qualification questionnaire and for those shortlisted, the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Please see pre-qualification questionnaire and for those shortlisted, the invitation to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CON/124/RE9 – Energy Center
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Tenders and all supporting documents must be priced in sterling and all payments made in relation to the project will be made in sterling.
Any resulting contract will be considered as a contract made in England according to English Law and subject to the exclusive juridiction of the English Courts. All discussions will be in English.
The Contracting Authority does not bind itself to accept the lowest or any tender and reserves the right to cancel this award procedure at any time.
The contract award criteria will be provided in the invitation to tender.
The Contracting Authority shall not be liable for any costs incurred by those expressing interest in or tendering for this opportunity.
The successful tenderer will be required to give an undertaking that it will comply with all UK and EC legislation, standard and applicable guidance.
All dates detailed in this contract notice are approximate and are subject to change.
Variations are at the Contracting Authority’s absolute discretion and whether these options will be pursued will be detailed by the Contacting Authority in due course.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.2.2012