Provision of estates and asset management service

Provision of estates and asset management service

The Council is proposing a single consultant/agent to deliver the Estates and Asset Management service. This approach would consolidate the services which are currently undertaken by a range of consultants / agents to a single provider.

UK-Aylesbury: Real estate agency services on a fee or contract basis

2013/S 094-160476

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Buckinghamshire County Council
Commercial Services, County Hall, Walton Street
Contact point(s): https://www.businessportal.southeastiep.gov.uk
For the attention of: Paul Lewis
HP20 1YG Aylesbury
UNITED KINGDOM
Telephone: +44 1296383215
E-mail: commercialservices@buckscc.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of estates and asset management service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Buckinghamshire.
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 200 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council is proposing a single consultant/agent to deliver the Estates and Asset Management service. This approach would consolidate the services which are currently undertaken by a range of consultants / agents to a single provider.
The services proposed to be included within scope of the contract for the Council’s estate are:
1. Strategic Asset Management;
2. Acquisition/purchase of land and buildings;
3. Disposal of land and buildings;
4. Estate management, including advice and negotiation on lease renewals, rent reviews, landlord/tenant consents, dilapidation settlements, restrictive covenants, boundary disputes, adverse possession,
5. Management of telecommunications sites and installations;
6. Management of mineral agreements;
7. Management and valuations for covenants, easements, overage, leasehold enfranchisement;
8. Asset valuations;
9. General valuations;
10. Rating and council tax;
11. Planning advice and applications (normally related to the disposal of land and buildings); Property reviews; and
12. Specialist advice in relation to urban regeneration / redevelopment.
In addition, the Council wishes to include the following as a provisional service:
Agricultural estate management.
The services above are currently provided through a combination of consultancy and in-house service delivery.
II.1.6)Common procurement vocabulary (CPV)

70300000, 70200000, 70100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 200 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.6.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The Council is of the opinion that TUPE regulations may apply to this contract. The contract shall have the option to be extended for a period of up to 2 years, in 1 year increments.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Buckinghamshire County Council
Walton Street
HP20 1YG Aylesbury
UNITED KINGDOM
E-mail: commercialservices@buckscc.gov.uk
Telephone: +44 1296383193
Internet address: https://www.buckscc.gov.uk

Body responsible for mediation procedures

Buckinghamshire County Council
Walton Street
HP20 1YG Aylesbury
UNITED KINGDOM
E-mail: commercialservices@buckscc.gov.uk
Telephone: +44 1296383193
Internet address: https://www.buckscc.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Buckinghamshire County Council
Walton Street
HP20 1YG Aylesbury
UNITED KINGDOM
E-mail: commercialservices@buckscc.gov.uk
Telephone: +44 1296383193
Internet address: https://www.buckscc.gov.uk

VI.5)Date of dispatch of this notice:14.5.2013