Provision of Glider Winches for Air Cadet Glider Sites in the UK

To provide 25 Glider Winches. The Winches shall be capable of meeting the following minimum specifications: At least 6 winches must be delivered by 31.3.2014, if possible the delivery of a greater number in this timescale, and the remainder by no later than January 2015.

United Kingdom-Bristol: Aircraft equipment

2013/S 174-300308

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Commands & Centre, C&C
C&C Commercial 4, Mail Point #7001, MOD Abbey Wood
Contact point(s): C&C Commercial 4a1
For the attention of: J. Wootten
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067980096
E-mail: jackie.wootten844@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Glider Winches for Air Cadet Glider sites in the UK.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKF15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Aircraft equipment. To provide 25 Glider Winches. The Winches shall be capable of meeting the following minimum specifications:
At least 6 winches must be delivered by 31.3.2014, if possible the delivery of a greater number in this timescale, and the remainder by no later than January 2015.
Twin-drum winch equipped, to use and fitted with synthetic cable with a drum capacity of at least 7 000 ft.
Operator protection cage with cab able to seat 2 people.
Control panel to have audio and visual warnings.
Warning beacon fitted to outside of winch.
Driver-operated emergency cable-cutting guillotines.
Weight including trailer of less than 3 500 Kg, to allow towing by an SUV-type vehicle.
Mounting on UK road-legal trailer.
Post-delivery support with UK based servicing and on-call maintenance for on-site repair within 24 hrs of call reciept.
Earthing stake and lead.
Diesel fuel – in line with MOD policy.
Delivered with technical documentation to UK Army Equipment Support Publications (AESP) standard.
Contractor must be ISO 9001:2001 certified.
Documentation to meet UK safety requirements including but not limited to: the Quality Plan, the Project Management Plan, a Risk Schedule, the reliability, Maintainability and Testability Plan, the Obsolescence Management Plan, the Safety Case, the Training and Training Syllabus (for Operator and Maintainer), Certificates of Conformity/Type Approval. The equipment is to be CE marked.

II.1.6)Common procurement vocabulary (CPV)

34741000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

25 Glider Winches
Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 13 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Subject to MOD Terms and Conditions issued in the invitation to Tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards will be used in accordance with marking scheme issued with tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ACT/04225

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2013 – 23:59

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:
This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201395-DCB-5093473.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Commands & Centre, C&C
C&C Commercial 4a1, Mail point #7001, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: jackie.wootten844@mod.uk
Telephone: +44 3037980096

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Commands & Centre, C&C
C&C Commercial 4a1, Mail Point #7001, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: jackie.wootten844@mod.uk
Telephone: +44 3067980096

VI.5)Date of dispatch of this notice:5.9.2013