Provision of Graphic Design Services

Provision of Graphic Design Services

University of Glasgow.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


University of Glasgow

Procurement Office, Level 4, Gilbert Scott Building, University Avenue

Glasgow

G12 8QQ

UK

Please make contact through the Public Contracts site to the contact as follows:

Josephine Gallagher, Quoting Ref: PURCH0879 PQQ

+44 1413304415

Josephine.Gallagher@glasgow.ac.uk

+44 0000000000

http:\\www.gla.ac.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

PURCH/0879 Provision of Graphic Design Services

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

15

II.1.2)

Main site or location of works, place of delivery or performance

Glasgow

UKM

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

5

Duration of the framework agreement

4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

 

PURCH/0879 Provision of Graphic Design Services.

Prequalification Questionnaire documents available from Public Contracts Scotland.

Prequalification Questionnaire documents returns should be submitted via Public Contracts, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=266001.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=266001.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)

Common Procurement Vocabulary (CPV)

79822500

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

48

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

 

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


 

See PQQ Docs

III.2.2)

Economic and financial capacity


See PQQ Docs

III.2.3)

Technical capacity


See PQQ Docs

III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure

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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No
Yes
No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PURCH/0879

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 

IV.3.4)

Time-limit for receipt of tenders or requests to participate

24-06-2013  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 29-07-2013

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

 


Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

VI.3)

Additional Information

 

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.

Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.

Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.

Freedom of Information

The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.

As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential” or “commercial in confidence” to enable it to be protected from disclosure.

University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.

Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.

(SC Ref:266001)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

21-05-2013

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained


PQQ documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

PQQ documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

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UK

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+44 0000000000

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http://www.publiccontractsscotland.gov.uk/

III)

Address and contact points to which Tenders/Requests to Participate must be sent


PQQ documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk

PQQ documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk

.

UK

.

+44 0000000000

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http://www.publiccontractsscotland.gov.uk

ANNEX B

Information About Lots

1     The provision of simple graphic design services

1)

Short Description

 

Simple straightforward graphic design for print and digital output,

(e.g. posters, newsletters, brochures, micro-sites, digital banner advertising, e-newsletters). The supplier may be required to source and manage print.

2)

Common Procurement Vocabulary (CPV)

79822500

3)

Quantity or scope

 

Simple straightforward graphic design for print and digital output,

(e.g. posters, newsletters, brochures, micro-sites, digital banner advertising, e-newsletters). The supplier may be required to source and manage print.

It is intended that there will be 3 framework suppliers supporting Lot 1.

Further information will be provided at Tender Stage.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     The provision of complex graphic design services

1)

Short Description

 

Complex brand and graphic design services across a range of media, requiring consultative input, creative concept and brand development, additional services such as copywriting, proofreading, art direction and photography. The supplier may be required to source and manage print.

2)

Common Procurement Vocabulary (CPV)

79822500

3)

Quantity or scope

 

Complex brand and design services across a range of media, requiring consultative input, creative concept and brand development, additional services such as copywriting, proofreading, art direction and photography. The supplier may be required to source and manage print.

It is intended that there will be 2 framework suppliers supporting Lot 2.

Further information will be provided at Tender Stage.

4)

Indication about different contract dates

5)

Additional Information about lots