Provision of groceries Newcastle

Provision of groceries Newcastle

The supply of groceries to various locations within the boundaries of Newcastle City Council.

UK-Newcastle upon Tyne: food, beverages, tobacco and related products

2012/S 104-173783

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newcastle City Council
Chief Executives Office, Civic Centre, Barras Bridge
For the attention of: Jill Black
NE99 2BN Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912115869
E-mail: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912116942

Internet address(es):

General address of the contracting authority: www.newcastle.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Newcastle University
Kings Walk
NE1 7RU Newcastle Upon Tyne
UNITED KINGDOM

University of Northumbria
Ellison Place
NE1 8ST Newcastle Upon Tyne
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

002793 the provision of groceries.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKC2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 700 000,00 and 6 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of groceries to various locations within the boundaries of Newcastle City Council.
II.1.6)Common procurement vocabulary (CPV)

15000000, 15250000, 15800000, 15100000, 15500000, 15600000, 15220000, 15240000, 15330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To supply Groceries to Newcastle City Council for 24 months with options to extend for up to a further 24 months at the Councils discretion.
Estimated value excluding VAT:
Range: between 2 700 000,00 and 6 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: There will be 2 x 12 months options available to extend beyond the initial 24 month term at the Councils discretion.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Supply of general provisions

1)Short description
2)Common procurement vocabulary (CPV)

15240000, 15890000, 15430000, 15610000, 15820000, 15830000, 15850000, 15860000, 15870000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers must be able to quote for all items in each lot tendered for.
Lot No: 2 Lot title: Supply of bacon

1)Short description
2)Common procurement vocabulary (CPV)

15131220

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers must be able to quote for all items in each lot tendered for.
Lot No: 3 Lot title: Supply of cooked meats

1)Short description
2)Common procurement vocabulary (CPV)

15131500, 15131410

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers must be able to quote for all items in each lot tendered for.
Lot No: 4 Lot title: Supply of yoghurts

1)Short description
2)Common procurement vocabulary (CPV)

15551000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers must be able to quote for all items in each lot tendered for.
Lot No: 5 Lot title: Supply of cheese

1)Short description
2)Common procurement vocabulary (CPV)

15540000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers must be able to quote for all items in each lot tendered for.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance, or any other form of appropriate security. Details to be provided in the invitation to tender”.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

“Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with NCC on all matters relating to the Agreement. All consortium or grouping members will however be required to be jointly and severally liable in respect of the obligations and liabilities relating to the agreement”.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed contract evaluation questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4.”.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the contract evaluation questionnaire”.
Minimum level(s) of standards possibly required: As set out in the contract evaluation questionnaire”.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the contract evaluation questionnaire”.
Minimum level(s) of standards possibly required:
As set out in the contract evaluation questionnaire”.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-8TPG35
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.7.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Place:

Via electronic e-tendering portal system.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: In accordance with NCC tender opening procedures.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please go to our web site located at www.nepoportal.org to register and download the documents”.

“In addition to use of the contract by Newcastle City Council, this contract may, if they decide to exercise this option, also be used by; Newcastle University and the University of Northumbria. Use of the contracts will be on the same terms as Newcastle City Council.
Under this procurement, the contractor is required to participate actively in the economic and social regeneration of the locality of, and surroundings of, the place of delivery for the procurement. Contract performance conditions may therefore relate in particular to social and environmental considerations”.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2012