Provision of ICT hardware and software

Provision of ICT hardware and software to the Oasis Community Learning Academies

Oasis Community Learning

UK-London: office and computing machinery, equipment and supplies except furniture and software packages

2012/S 7-010790

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oasis Community Learning
The Oasis Centre, 75 Westminster Bridge Road
Contact point(s): Oasis
For the attention of: David Cannon
SE1 7HS London
UNITED KINGDOM
E-mail: itprocurement@oasisuk.org
Fax: +44 2079214201

Internet address(es):

General address of the contracting authority: http:/www.oasiscommunitylearning.org/
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of ICT hardware and software to the Oasis Community Learning Academies.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: England, UK.
NUTS code UK,BE
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 25
Duration of the framework agreementDuration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000,00 and 4 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Suitably qualified organisations are invited to participate in a tender for ICT hardware and software for use across the Oasis Community Learning range of activities. These are to be installed in both new and existing facilities, such as schools, Academies and other community projects.
Applicants wishing to be involved in this opportunity, and who meet the criteria shown below, should make their interest known to the contact details provided for participation in the pre-qualification exercise.
II.1.6)Common procurement vocabulary (CPV)

30000000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Client devices

1)Short description

Laptops, docking stations, trolleys, desktops & peripherals, hardware and software.
2)Common procurement vocabulary (CPV)

30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Server and storage devices

1)Short description

Server and storage hardware and software.
2)Common procurement vocabulary (CPV)

30000000, 48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Network devices

1)Short description

Active equipment incl cabling and software (where applicable).
2)Common procurement vocabulary (CPV)

30000000, 48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Wireless

1)Short description

Wireless access points and controllers, hardware and software, plus installation.
2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Telephony

1)Short description

Telephony solutions, handsets, installation, support and training.
2)Common procurement vocabulary (CPV)

30000000, 48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Cashless catering

1)Short description

Cashless catering solutions, hardware, software and installation.
2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Printing solutions

1)Short description

Printing devices, hardware and software.
2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Library system

1)Short description

Library solutions, hardware and software, plus installation.
2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: MIS

1)Short description

MIS solutions, hardware and software, plus installation.
2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Digital signage plus IPTV

1)Short description

Digital signage and IPTV solutions, hardware and software, plus installation.
2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: WAN connectivity

1)Short description

WAN solutions, hardware, plus installation and support.
2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Interactive technologies

1)Short description

Interactive projectors, cables, AV faceplates, other interactive peripherals – hardware, software and installation.
2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The following minimum standards are required for each Work Package – Oasis reserve the right to exclude organisations who do not demonstrate that they meet these standards.
All work packages.
The ability to deliver across all areas of England, UK.
For all work packages.
For work package 2 (servers and storage).
Organisations must be certified resellers of, at a minimum, Cisco and HP solutions.
For work package 3 (network devices).
Organisations must be certified resellers of, at a minimum, Cisco and HP solutions.
For work package 4 (wireless).
Organisations must be certified resellers of, at a minimum, one of Cisco or Meru or Aerohive solutions.
For work package 6 (cashless catering).
Organisations must have been trading under their current company registration for at least 3 years.
For work package 7 (printing).
Organisations must have been trading under their current company registration for at least 5 years.
Organisations must be certified resellers of, at a minimum, papercut solutions.
For work package 11 (WAN connectivity).
Organisations must have been trading under their current company registration for at least 5 years.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Organisations will be evaluated by their total turnover (i.e. not restricted to the solutions in just one or more work packages detailed here) in the previous year where financial accounts are available. If the organisation forms part of a wider group of companies, it should be made clear which figures relate to the organisation proposing to enter into contractual relations and which relate to the wider group.
Minimum level(s) of standards possibly required: For work package 1 (client devices).
Minimum turnover during the previously reported 12 month period of 25 000 000 GBP.
For work package 2 (servers and storage).
Minimum turnover during the previously reported 12 month period of 25 000 000 GBP.
For work package 3 (network devices).
Minimum turnover during the previously reported 12 month period of 25 000 000 GBP.
For work package 4 (wireless).
Minimum turnover during the previously reported 12 month period of 500 000 GBP.
For work package 5 (telephony).
Minimum turnover during the previously reported 12 month period of 1 000 000 GBP.
For work package 11 (WAN connectivity).
Minimum turnover during the previously reported 12 month period of 25 000 000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
For work package 10 (digital signage and IPTV).
All solutions proposed must be based on a product that has been formally launched and support for more than 2 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 15
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.1.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

PQQ exercise will be entered into prior to dialogue.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.1.2012