Provision of Payroll Services Tube Lines Ltd

Provision of Payroll Services Tube Lines Ltd

ayroll Services for approximately 2 400 staff.

UK-London: payroll management services

2012/S 88-144976

Contract notice

Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

Tube Lines Ltd
15 Westferry Circus, Canary Wharf
For the attention of: Darren Ford
E14 4HD London

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: Railway Services
I.3)Main activity
Other: Railway
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Payroll Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Jubilee, Northern and Piccadilly Lines of London Underground network.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of Payroll Services.
II.1.6)Common procurement vocabulary (CPV)

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Payroll Services for approximately 2 400 staff.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A bankers bond guaranteeing performace of the contract and/or ultimate holding company guarantee may be required, Details will be given in the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be in pounds sterling and will normally be made by means of electronic funds transfer. Full details will be contained in the Invitation to Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but in the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Unless evidence as to technical capability and financial standing has already been provided and accepted the supplier is required to supply the following.
1. Brief analysis of the company organisation, including a company organisation chart, and an organisation chart of the research and development and manufacturing facilities which the supplier proposes to use to develop and manufacture these products/systems for Tube Lines Limited
2. Details of Accreditation to BS EN ISO9001 and company policy towards total quality management
3. Financial Status of supplier including the last three years company account and bank references
4. Details of major customers and sub-contractors world-wide together with details of procurement policies
5. Details of facilities to provide warranty and In-Service Operational Support
6. Confirmation that the members of the suppliers’ staff who will manage/administer the contract to a standard appropriate to the tasks to be carried out by them
7. Ability to comply via mandatory and Tube Lines requirements in relation to health and Safety Policies including drugs and alcohol policy.
8. Prior consent to sub-contract any proposed contract will be required in writing from Tube Lines. The supplier must advise Tubes Lines if the Supplier proposes to sub-contract any part of the contract and provide details of which parts the suppler proposes to sub-contract
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Details will be contained in the Invitation to Tender of minimum requirements.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Technology driven solution, financial risk and relevant experience in relation to providing multi-site payroll services.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2011/S 218-154919 of 8.11.2011
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years with option to extend by two years by one year increments
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This is Tube Lines call for competition in accordance with EU Directives. Tubes Lines Limited Conditions of Contract will apply. Full details will be included in the Invitation to Tender documents. The Contract and any matters, including the disputes arising out of it will be subject to English Law and the exclusive jurisdiction of the English Courts. Tubes Lines Limited does not bind itself to accept any tender. Registration of interest in this project by any party does not guarantee inclusion of the party on the tender enquiry list. Tubes Lines Limited shall select candidates to received invitations to tender in accordance with objective criteria as detailed in this Notice and in the invitation to tender.
Tube Lines Limited reserves the right to disqualify any candidate which.
Provides information or confirmations which later prove to be untrue or incorrect: or.
Does not supply the information required by this notice or.
Contravenes the criteria details in regulation 26 of the Utilities Contracts regulations 2006.
The IK government has announced its commitment to greater data transparency, Accordingly TFL reserves the right to publishing its tender documents, contracts and data from invoices received, In doing so TfL may at is absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental l Information regulations 2004.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: