Provision of security guarding services Home Office

Provision of security guarding services Home Office

The UK Border Agency has a mandatory requirement to ensure its staff and assets are protected in accordance with Cabinet Office policy. UK-Newport: administration, defence and social security services

2012/S 66-107892

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Office
Procurement Centre of Excellence Room 2Y92 Concept House, Cardiff Road
Contact point(s): Huw Pearce
NP10 8QQ Newport
UNITED KINGDOM
Telephone: +44 1633811600
E-mail: huw.pearce@homeoffice.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

General public services
Public order and safety
Economic and financial affairs
Other: Central Government
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of security guarding services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Multiple sites throughout England and Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The UK Border Agency has a mandatory requirement to ensure its staff and assets are protected in accordance with Cabinet Office policy (as prescribed in the security policy framework (SPF) document) and to provide an annual assurance statement to the Home Office Departmental Security Unit (DSU) that the UKBA is compliant with the policy: the security guarding service provides a critical part of the security strategy applied in protecting UKBA assets and complying with the SPF.
II.1.6)Common procurement vocabulary (CPV)

75000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 6 700 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Authority reserves to right to extend for a further period up to 36 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Legal form in case of group bidders: no special form is required but each supplier would be required to become jointly and severally responsible for the contract before acceptance. A performance bond and/or parent-company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders to be priced in sterling, payment will be made on delivery and in sterling only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations;
(c) Has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from bankers;
(b) The submission of the firm’s balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) A statement of the firm’s overall turnover and its turnover in respect of the goods to which the contract relates for the previous three financial years The last three years audited accounts will be made available to the Authority if required.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.4.2012 – 09:00
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Home Office uses an eSourcing toolkit to enable its sourcing activities to be conducted over the Internet. Any organisation intending to submit an expression of interest must be registered as a supplier with the Home Office eSourcing Portal. To register, visit the Portal’s Login Page at https://sourcing.homeoffice.gov.uk and complete the online registration form by clicking on the “Register Supplier Organisation” link in the top right-hand corner of the page. The entire process should take no more than 10 minutes and need only be completed once. Passwords are issued via email, normally within 1 working day. Please contact the eSourcing Help Desk for support in completing the online registration process; call +44 1633811600 or e-mail eEnablers@homeoffice.gsi.gov.uk.

Once registered, organisations intending to submit an expression of interest must send an e-mail to eEnablers@homeoffice.gsi.gov.uk any time up to, but no later than 9.4.2012 (9:00). The e-mail should be entitled Provision of Security Guarding Services and contain the following details: your organisation’s name; your contact’s e-mail address; your contact’s name and your contact’s telephone number.

The Authority has a requirement for Guarding Services at various of its sites across the UK. However, the Authority may be interested in receiving proposals from organisations (especially those in the SME sector) who wish to service one or more of the Authority’S sites, possibly in their local area. Such suppliers may also be included into a Framework Enabling Arrangement / Call off contract (with no minimum guarantee of work). However, the Authority retains an option to award all or part of the work to supplier(s) offering the most economically advantageous solution(s), at the Authority’S exact discretion.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.3.2012