Provision of surety bonds: Office of the Public Guardian

Provision of surety bonds: Office of the Public Guardian

Manchester: financial and insurance services

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MOJ Procurement
Room 031, Manchester Crown Court Crown Square
For the attention of: Samantha Hayes
M3 3FL Manchester
Telephone: +44 1619548993

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of surety bonds: Office of the Public Guardian.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 6a:
Main site or location of works, place of delivery or of performance: Multiple users – England & Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of surety bonds covering the performance of deputies appointed by the Court of Protection (COP). In order to help safeguard the interests of those for whom a deputy has been appointed, deputies are usually required by the COP to give “security”. We envisage that (as is the case under present arrangements) most will opt to do so through a form of insurance bond. In cases where the COP exercises its jurisdiction by making a one off order without appointing a deputy it may require the person carrying out the terms of the order to give security.
The precise volume of work (in terms of number of deputies appointed and how many will be required to give security) is difficult to estimate. However, we anticipate that approximately 10 000 deputies appointed in the first year of operation of a new contract might be required to give security. Security remains in force until the bond is discharged. We expect the average case to be four to 5 years in duration.
Surety bonds must be offered for both private individuals and professional deputies. Provided that the COP considers the applicant acceptable, surety bonds should be offered whenever required by the COP.
The sum claimed must be paid on first demand and there must be no onus on the PG or the COP to prove fraud.
The Broker must maintain full membership of BIBA or successor or equivalent association.
Criteria used fir determining compliance are given the following weightings:
— Organisation 3 %,
— Non UK business 3 %,
— Economic and financial standing Regulation 24 3 %,
— Insurance 3 %,
— Technical & professional ability Regulation 25 3 %,
— Health & safety 3 %,
— Capability 40 %,
— Implementation of contract 20 %,
— Premium & pricing information 20 %,
— Equalities 2 %.

II.1.6)Common procurement vocabulary (CPV)

66000000, 66517200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 30 000 000,00 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The broker should maintain full membership of BIBA or successor or equivalent association.

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1594-1-Professional Services-N-RFP

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.2.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.2.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Ministry of Justice will be performing events through its eSourcing portal. The eSourcing portal is an online application that allows all potential suppliers to create and submit their responses to any requests for information, requests for quotes, or requests for proposals via the internet rather than in paper form (where they have been invited to respond). The eSourcing portal will also be used by the Ministry of Justice to run reverse auctions.
If you are not registered on the eSourcing portal please send an e-mail to the relevant buyer (as stated in the notice/advert) stating:

Company Name.
Your Name.
Contact e-mail.
Sourcing reference number: eg. 1594-1-Professional Services-N-RFP.
The buyer will then contact you with the registration process.
2. Transparency:
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online ( for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000.

The prescribed grounds for redaction are:
(a) National security;
(b) Personal data;
(c) Information protected by intellectual property law;
(d) Information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) Third party confidential information;
(f) IT security; or
(g) Prevention of fraud.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: