Provision of Traffic Signal Maintenance Contract

Provision of Traffic Signal Maintenance Contract

The Council is seeking to invite tenders from specialist contractors for the provision of second line traffic signal maintenance services; across Swansea, and Neath and Port Talbot administrative areas.

UK-Swansea: road traffic-control equipment

2012/S 97-161805

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City and County of Swansea
City and County of Swansea, Civic Centre, Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Swansea – Provision of Traffic Signal Maintenance Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Swansea, Neath & Port Talbot.
NUTS code UKL18

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Council is seeking to invite tenders from specialist contractors for the provision of second line traffic signal maintenance services; across Swansea, and Neath and Port Talbot administrative areas.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

34923000, 34996100, 50232000, 63712700, 50232200

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is anticipated that the duration of the contract will be let for the period of the 1.8.2012 to the end of July 2015, with an option to extend for up to a further 24 months or lesser periods at the Council’s discretion.
Estimated value excluding VAT: 450 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.8.2012. Completion 31.7.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
As per Tender documentation.
Minimum level(s) of standards possibly required: As per Tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See 1 st Stage – Supplier Selection Questionnaire response as detailed in the Instructions to Tenderers and General Informaion document.
Minimum level(s) of standards possibly required:
As per Tender documentation – Supplier Selection Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 30 %

2. Price. Weighting 70 %

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCS/ENV/063/11
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 26.6.2012 – 12:01
Place:

Bravo e-Tendering portal.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement Officer and Legal Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Tenders will be evaluated using the following TWO stage process.
1 st Stage
Supplier Selection (Supplier Suitability Questionnaire).
The scoring methodology for the Supplier Selection stage applied to the Supplier Suitability Questionnaire shall be: Pass / Fail.
— Where Pass/ Fail criteria is stated, the following scoring methodology will apply:
—— Pass: Information provided as required and sufficient to indicate that there would be no risk or an acceptable level of risk if the Authority were to award a contract.
—— Fail: Information not provided or demonstrates that the level of risk associated with awarding a contract is unacceptably high.
Tenders will be assessed on the following financial and technical criteria. Those Tenders which meet the minimum standards will then be evaluated against the award criteria.
2 nd Stage
Award Criteria.
The tenderers will be evaluated on the basis of:
— 70 % Price.
— 30 % Quality.
Sub-Criteria broken down as follows.
1 Resources 20 %
2 Contract staff 20 %
3 Annual Inspections 10 %
4 Contract Risk 15 %
5 Contract Performance 15 %
6 Collaborative Working 10 %
7 Sub Contractors 10 %
To assist you in locating the tender on the E Tender Wales Portal, the project code is: 22955.
Suppliers Instructions How to express interest in this Tender.
1. Register your company on the etenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— Click the “Suppliers register here” link,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure),
— Agree to the terms and conditions and click “continue”.
2. Express an Interest in the Project
— Login to the portal with the username/password,
— Click the “ITTs Open to All Suppliers” link. (These are Invitations to Tender open to any registered supplier),
— Click on the relevant ITT to access the content,
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— email: help@bravosolution.co.uk,

— Phone: 0800 368 4850/ Fax: 020 7080 0480.
Under this procurement the contractor will be required to support the contracting authority’s economic and social regeneration objectives. Accordingly contract performance conditions may relate in particular to social and environmental considerations.
The supplier Development Service provides ”free; practical assistance to small and medium-sized businesses in Wales to help understand the procurement process, and provide hints/tips/guidance on how to tender for opportunities.
Further information may be found on the following website:
www.cbsa.org.uk/– WG Government Support- Business Support Service or by contacting the local Supplier Champion Alan Doyle on 01554 779910 or email adoyle@cbsa.org.uk

Buy4Wales Reference Number: 30289.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Legal, Democratic Services and Procurement
City & County of Swansea, Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1.
If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within three months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.5.2012