Provision of Video Conferencing Equipment

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

01156 Provision of Video Conferencing Equipment

2.2

Description of the goods or services required

The Scottish Prison Service (SPS) is an Agency of the Scottish Government Justice Department and currently operates sites across Scotland. In addition to the prison establishments, the SPS also operates a college, a central store and an administrative headquarters building. The SPS Sites range from Inverness & Peterhead in the north to Dumfries in the south. The SPS is currently embarking on a long-term development plan for its estate and this may mean that during the life of this contract the SPS may add or remove prisons during the Contract Term. Further information and Site location is available from our website: www.sps.gov.uk.

The SPS is part of the national cross justice video conferencing project and requires Video Conferencing facilities to allow multi-disciplinary meetings to take place at a number of prisons. Video Conferencing facilities are currently operational in a number of SPS establishments and the new equipment is to replace equipment at the end of its operational life or to provide additional facilities to support projects to enable video conferencing between SPS, Courts and with solicitors.

The SPS have identified the Sites requiring new Equipment; details are shown in Table 1 of Schedule C. This Contract would facilitate any further adhoc requirements for video conferencing of a similar specification. The SPS will not guarantee annual volumes for individual Goods and Services throughout its Sites. Similarly, there will be no guarantee of minimum order quantities or values.

The intention of this invitation to tender is to award a Contract for a 1 year term with the option to extend for a further year for the provision and maintenance of new Video Conferencing Equipment only.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=264191.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=264191.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

Please see enclosed Invitation to Quote.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

b) Time-limit for receipt of completed tenders
17-05-2013  Time  10:00

c) Estimated award date  31-05-2013

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The awarding authority has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility. Further details are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=264191

5 Other Information

5.1

Additional Information

This notice supercedes the previous cancelled notice reference 01147.

(SC Ref:264191)

5.2

Additional Documentation

5.3

Publication date of this notice

02-05-2013