Provision and Operation of a Materials Recovery Facility.

United Kingdom-Gateshead: Refuse recycling services

2013/S 232-402967

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Borough Council of Gateshead on behalf of itself, South Tyneside Council and The Council of the City of Sunderland
Corporate Procurement, Civic Centre, Regent Street
For the attention of: Julie Gullon
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 1914333000
E-mail: juliegullon@gateshead.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision and Operation of a Materials Recovery Facility.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Gateshead, South Tyneside & Sunderland.
NUTS code UKC2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract is being led by the Borough Council of Gateshead on behalf of itself, South Tyneside Council and The Council of the City of Sunderland (the Partner Authorities) who have formed the South Tyne & Wear Waste Management Partnership (STWWMP) for the Provision and Operation of Materials Recovery Facility (MRF) to receive and process Authorised Materials. This is a retender following an unsuccesful procurement exercise (OJEU reference 2013/S 182-314243 dated 19.9.2013, QTLE-992DJ4) which was cancelled (OJEU reference 2013/S 229-397904 dated 26.11.2013) due to receiving no compliant bids.

The Borough Council of Gateshead shall enter into back to back contractual arrangements with its Partner Authorities to pass down the relevant provisions of this Contract (‘the Authority Contracts’). The Authority Contracts shall be implemented by the Borough Council of Gateshead as Lead Authority for the Partner Authorities under the Contract for and on behalf of itself and the Partner Authorities.
A service shall be provided for the reception and treatment of collected materials. Dependant on the location of the MRF(s) a suitable supporting delivery point/s should be considered from which the Contractor will transfer the delivered material to the appropriate processing facility/ies. The service will also include the transfer of the segregated materials to suitable merchants or reprocessors. There will also be a requirement to provide a complete record of all Materials delivered, any interim processors/Outlets used and the ultimate destination of each Material together with Quarterly analysis of the Materials.

II.1.6)Common procurement vocabulary (CPV)

90514000, 90500000, 90510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Service shall be provided for the Reception and Treatment of collected recyclable Materials from approximately 284 000 properties across the three Council areas (Gateshead 92 000 properties, South Tyneside 70 000 properties and Sunderland 124 000 properties).
The total estimated tonnage for all 3 Partner Authorites based on current levels and the waste compositional analysis provided for 2012/13 is 46 077 tonnes per annum. This figure has been provided for information only and is not warranted and / or guaranteed. Individual Partner Authority tonnage data has been provided in each Lot.
It is the intention of the Contracting Authority to award the most economically advantageous Lot from the 2 collection methods available for each Partner Authority whilst retaining consistency of collection method across the authorities.
It should be noted that the The Council of the City of Sunderland will not participate in the Contract until 1.4.2015 and reserve the right not to award Lots 3 or 6.
The recyclable Materials will consist of:-
Lots 1, 2 and 3 – A fully co-mingled collection in a wheeled bin for:
– glass bottles and jars,
– plastic bottles,
– cardboard,
– plastic pots, tubs and trays,
– aluminium foil,
– mixed paper,
– food and drinks cartons, e.g. Tetra-paks,
– cans and aerosols – ferrous and non-ferrous,
– small WEEE,
– newspaper and PAMS,
OR
Lots 4, 5 and 6 – Partly co-mingled
A partly co-mingled collection for the above Materials in a wheeled bin, however newspaper and PAMS will be collected as a separate item in an internal caddy.
The contract is split into 6 Lots (fully co-mingled or partly co-mingled for each of the 3 Partner Authorities) and Organisations may submit a response for 1 or more lots.
The contract length is 4 years with the option to extend for up to a further 36 month period.
It is likely that there will be a Transfer of Undertakings Protection of Employment (TUPE) transfer in relation to this Contract.

II.2.2)Information about options

Options: yes
Description of these options: After the initial contract period there is the option to extend for up to a further 36 months (for the avoidance of doubt an option taken up may be for a period of less than 36 months andthereafter the contract shall terminate).

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1A – Gateshead Council – Fully Co-mingled

1)Short description

2)Common procurement vocabulary (CPV)

90514000, 90500000, 90510000

3)Quantity or scope

The Materials relevant to Lot 1 which are fully co-mingled in a wheeled bin are as follows:-
– glass bottles and jars,
– plastic bottles,
– cardboard,
– plastic pots, tubs and trays,
– aluminium foil,
– mixed paper,
– food and drinks cartons, e.g. Tetra-paks,
– cans and aerosols – ferrous and non-ferrous,
– Small WEEE,
– newspaper and PAMS.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Lot 1B – South Tyneside Council – Fully Co-mingled

1)Short description

2)Common procurement vocabulary (CPV)

90514000, 90500000, 90510000

3)Quantity or scope

The Materials relevant to Lot 2 which are fully co-mingled in a wheeled bin are as follows:-
– glass bottles and jars,
– plastic bottles,
– cardboard,
– plastic pots, tubs and trays,
– aluminium foil,
– mixed paper,
– food and drinks cartons, e.g. Tetra-paks,
– cans and aerosols – ferrous and non-ferrous,
– small WEEE,
– newspaper and PAMS.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Lot 1C – The Council of the City of Sunderland – Fully Co-mingled

1)Short description

The Reception and Treatment of a fully co-mingled collection of the above Materials which will be collected through the use of a wheeled bin.
Based on current levels and the waste compositional analysis provided for 2012/13 the estimated tonnage for this Lot is 20 082 tonnes per annum. This figure has been provided for information only and is not warranted and / or guaranteed.
It should be noted that The Council of the City of Sunderland will not participate in the Contract until 1.4.2015 at the earliest and reserve the right not to award Lots 3 or 6.

2)Common procurement vocabulary (CPV)

90514000, 90500000, 90510000

3)Quantity or scope

The Materials relevant to Lot 3 which are fully co-mingled in a wheeled bin are as follows:-
– glass bottles and jars,
– plastic bottles,
– cardboard,
– plastic pots, tubs and trays,
– aluminium foil,
– mixed paper,
– food and drinks cartons, e.g. Tetra-paks,
– cans and aerosols – ferrous and non-ferrous,
– small WEEE,
– newspaper and PAMS.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Lot 2A – Gateshead Council – Part Co-mingled

1)Short description

2)Common procurement vocabulary (CPV)

90514000, 90500000, 90510000

3)Quantity or scope

The Materials relevant to Lot 4 which are partly co-mingled in a wheeled bin with newspaper and PAMS collected as a separate item in an internal caddy are as follows:-
– glass bottles and jars,
– plastic bottles,
– cardboard,
– plastic pots, tubs and trays,
– aluminium foil,
– mixed paper,
– food and drinks cartons, e.g. Tetra-paks,
– cans and aerosols – ferrous and non-ferrous,
– small WEEE,
– newspaper and PAMS.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Lot 2B – South Tyneside Council – Part Co-mingled

1)Short description

The Reception and Treatment of a partly co-mingled collection of the above Materials which will be collected through the use of a wheeled bin with newspaper and PAMS collected separately in a caddy.
Based on current levels and the waste compositional analysis provided for 2012/13 the estimated tonnage for this Lot is 10 572 tonnes per annum. This figure has been provided for information only and is not warranted and / or guaranteed.

2)Common procurement vocabulary (CPV)

90514000, 90500000, 90510000

3)Quantity or scope

The Materials relevant to Lot 5 which are partly co-mingled in a wheeled bin with newspaper and PAMS collected as a separate item in an internal caddy are as follows:-
– glass bottles and jars,
– plastic bottles,
– cardboard,
– plastic pots, tubs and trays,
– aluminium foil,
– mixed paper,
– food and drinks cartons, e.g. Tetra-paks,
– cans and aerosols – ferrous and non-ferrous,
– small WEEE,
– newspaper and PAMS.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Lot 2C – The Council of the City of Sunderland – Part Co-mingled

1)Short description

The Reception and Treatment of a partly co-mingled collection of the above Materials which will be collected through the use of a wheeled bin with newspaper and PAMS collected separately in a caddy.
Based on current levels and the waste compositional analysis provided for 2012/13 the estimated tonnage for this Lot is 20 082 tonnes per annum. This figure has been provided for information only and is not warranted and / or guaranteed.
It should be noted that The Council of the City of Sunderland will not participate in the Contract until 1st April2015 at the earliest and reserve the right not to award Lots 3 or 6.

2)Common procurement vocabulary (CPV)

90514000, 90500000, 90510000

3)Quantity or scope

The Materials relevant to Lot 6 which are partly co-mingled in a wheeled bin with newspaper and PAMS collected as a separate item in an internal caddy are as follows:-
– glass bottles and jars,
– plastic bottles,
– cardboard,
– plastic pots, tubs and trays,
– aluminium foil,
– mixed paper,
– food and drinks cartons, e.g. Tetra-paks,

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be detailed in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be detailed in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this Contract the succesful Organisation, and potentially its supply chain, will be required to actively participate in the achievement of social, economic and environmental regeneration of the locality and surrounding the place of delivery of the project. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulations23-29 of the Public Contracts Regulations 2006 and to be detailed in the tender documents.
Minimum level(s) of standards possibly required:
Organisations must have previous experience in the provision and operation of a Materials Recovery Facility.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Value for Money. Weighting 60

2. Service delivery plan. Weighting 30

3. Health and Safety. Weighting 7

4. Sustainability and Social Value. Weighting 3

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

QTLE-9DTCNX

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2013/S 182-314243 of 19.9.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives from the Borough Council of Gateshead, Legal and Corporate Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
It is likely that there will be a Transfer of Undertakings Protection of Employment (TUPE) transfer in relation to this Contract.
This procurement process is being managed electronically through the Contracting Authorities e-tendering system. Tender documentation will only be available electronically and bids must be submitted using the internet. To register interest in this contract and to obtain immediate access to the relevant tender documentation please go to www.nepoportal.org/Suppliers Area and register interest against Contract reference No: QTLE-9DTCNX. Once you have registered you can access and download the relevant documents immediately.

The Contracting Authority reserves the right to change or terminate without notice the procedure for awarding the contract (or part of it) at any time without liability. The most economically advantageous or any tender will not automatically be accepted. The Council of the City of Sunderland will not participate in the Contract until 1.4.2015 at the earliest due to existing contractual arrangements.
The Contracting Authority is familiar with the recyclate market and would anticipate tenders of zero cost or providing an income to the Partner Authorities based on current market rates. It is the intention of the Contracting Authority to award the most economically advantageous Lot from the 2 collection methods available for each Partner Authority whilst retaining consistency of collection method across the authorities.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Borough Council of Gateshead
Civic Centre Regent Street
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 1914333000
Internet address: www.gateshead.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.11.2013