Psychiatric Hospital Services Tender

Provision of a secure services framework in the North West of England.

UK-Salford: psychiatric hospital services

2012/S 212-350891

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Shared Business Services Ltd (NHS SBS)
Halyard Court, 31 Broadway, The Quays
Contact point(s): via the web site address below
For the attention of: Douglas Dickson
M50 2UW Salford
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://nhssbs.eu-supply.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Joint venture between the Department of Health & Steria

I.3)Main activity

General public services
Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a secure services framework in the North West of England.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: North West of England.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 40 000 000 and 51 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Re-procurement of the NW secure services framework wef 01.07.13.
The current framework arrangements for the provision of secure services in the North West of England will come to an end during 2013.
The North of England Specialised Commissioning Group invites Expressions of Interest from all suitably qualified and experienced healthcare providers to provide medium and low secure services to male and female patients within the North West of England.

II.1.6)Common procurement vocabulary (CPV)

85111500, 85112100, 85121270, 85300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement will run for 2 years (with possible extensions of up to a further two years) with contracts, one off placements / spot purchases being awarded through the framework.
Although primarily intended for North West patients it is planned to build sufficient flexibility into the framework to allow the inclusion of patients from other parts of the North Region and other Regions of England where appropriate.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the framework with 2 x 12 month extensions at the discretion of the NOE SCG.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.7.2013. Completion 30.6.2015

Information about lots

Lot No: 1 Lot title: NW secure services framework – 2013 (NOE SCG)

1)Short description

2)Common procurement vocabulary (CPV)

85111500, 85112100, 85121270, 85300000

3)Quantity or scope

Full details of Lots and sub-lots will be provided in the procurement documentation available for download from EU Supply: https://nhssbs.eu-supply.com.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Providers will be evaluated in line with the evaluation criteria which are outlined in the memorandum of information (MOI).
NHS SBS on behalf of the Contracting Authorities will be using the e-tendering system “EU-Supply” (web address being https://nhssbs.eu-supply.com) to conduct this procurement process. This is also where the procurement documentation including the MOI can be downloaded from.

In order to apply to be evaluated Providers should follow the following instructions:
1. Register as a provider on EU supply;
2. Select the specific tender – NW Secure Services Framework – 2013 (NOE SCG), Tender Number 14041;
3. Download the documentation;
4. Use the template provided to submit clarification questions about the services required or the accreditation process;
5. For technical support with the EU Supply system please call +44 800 840 2050 or e-mail support@eu-supply.com;

6. Complete and return the application questionnaire documentation in line with the deadlines provided in the MOI.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

Minimum level(s) of standards possibly required: Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

Minimum level(s) of standards possibly required:
Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Details will be provided in the procurement documentation available for download from EU supply: https://nhssbs.eu-supply.com.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SC1/12/0007

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.1.2013 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.1.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 2.10.2013

IV.3.8)Conditions for opening tenders

Date: 18.1.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The Framework agreement will be reopened after a maximum 12 monthly interval for new applicants or providers wishing to reapply after previously failing to be accredited. Existing providers will not have to reapply until the framework agreement expires.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. The duration referenced in Section II 1.4 is for the placing of orders;
2. The value provided in Section II 1.4 is only an estimate. We cannot guarantee successful providers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice;
3. NHS Shared Business Services (NHS SBS) is actings as Purchasing Authority on behalf of the North of England Specialised Commissioning Group (NOE SCG);
4. The selected providers will be expected to supply the services as required by the Contracting Authorities.
5. The framework agreement will be utilised by the Contracting Authorities outlined in this Notice and any successor organisations. At the discretion of the Contracting Authorities or successor organisations, this could include other Public Sector commissioning bodies (whether acting individually, or on behalf of, or together as members of any consortia) including Commissioners or others located in the NHS Commissioning Board or other NHS Regions;
6. The contracting authority considers that the principal object of the contract described in this Notice is the provision of health services falling within Part B of Schedule 3 to the Public Contracts Regulations 2006 (as amended) (PCR). Accordingly the publication of this Notice is not a requirement of the PCR but a precautionary measure having regard to the overarching principles of transparency and equal treatment derived from the EU Treaty. The contracting authorities do not intend to act as if bound by the PCR in the conduct of the procurement process (save those provisions of the PCR which expressly apply to part B Services) and neither the despatch of this Notice nor the use of terms such as open procedure or standstill period shall be taken to imply the contracting authorities’ application of or submission to the PCR (save as aforesaid). The NOE SCG intends to operate a fair and reviewable process, the details of which will be outlined in the procurement documentation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. Bidders will receive written debrief information before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
Further details are available via the NHS SBS e-tendering messaging portal.

VI.4.3)Service from which information about the lodging of appeals may be obtained

NHS Shared Business Services (NHS SBS)
Chandlers Point, Halyard Court, 31 The Broadway
M50 2UW Salford
UNITED KINGDOM
Internet address: https://nhssbs.eu-supply.com

VI.5)Date of dispatch of this notice:1.11.2012