Public Affairs and Strategic Projects Consultancy Framework

Public Affairs and Strategic Projects Consultancy Framework

The University, with external business and education sector partners, is seeking to progress a number of strategic proposals that align with Government research, innovation and other priorities.

United Kingdom-Edinburgh: Public relations management services

2016/S 135-242603

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Heriot Watt University
Edinburgh Campus, Riccarton
EH14 4AS
United Kingdom
Contact person: Tony Newjem, Chief Procurement Officer
Telephone: +44 1314513702
Fax: +44 1314513119
NUTS code: UKM25
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Public Affairs and Strategic Projects Consultancy Framework.

Reference number: HWU/1654/002

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University, with external business and education sector partners, is seeking to progress a number of strategic proposals that align with Government research, innovation and other priorities (e.g. research infrastructure, global research challenges, innovation centres) which depend upon a significant amount of public funding, and wishes to appoint one or more suitable public relations partners to support these projects from inception through to delivery.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM25
Main site or place of performance:

Edinburgh Campus, Riccarton, EDINBURGH, Eh14 4AS.

II.2.4)Description of the procurement:

Public affairs and strategic projects consultancy services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Ability to support negotiation and engagement with governments, agencies and departments. / Weighting: 20
Quality criterion – Name: Ability to build stakeholder support for major strategic proposals. / Weighting: 20
Quality criterion – Name: Ability to develop the internal skills base of the client. / Weighting: 10
Quality criterion – Name: Proven performance of strategic and practical support in securing funding. / Weighting: 20
Cost criterion – Name: Fee rates of the proposed consultancy team. / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.1 of the Notice is not applicable to this procurement exercise.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

This section refers to Section B of Part IV of the ESPD (Scotland).

4B.2: Average yearly turnover in the area covered by this contract.

4B.4: Financial and accounting ratios.

4B.5: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated.

Minimum level(s) of standards possibly required:

4B.2: Bidders will be required to have an average yearly turnover of a minimum of 500,000 GBP in the business area covered by the contract for the last 3 years.

4B.4: Bidders will be required to state the value(s) for the following financial ratio(s):

current ratio

net profit margin ratio

gearing ratio

The acceptable range for each financial ratio is:

current ratio: > 1

net profit margin ratio: minimum 5 %

gearing ratio: maximum 150 %

4B.5: Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 2 000 000 GBP

Professional Indemnity Insurance = 2 000 000 GBP

III.1.3)Technical and professional ability

List and brief description of selection criteria:

ESPD Section 4C.1: Bidders will be required to provide relevant case references that demonstrate that they have the relevant experience to deliver the services the subject matter of this contract, including client contact details, nature of the consultancy brief, value of the contracts and the outcomes or deliverables produced.

ESPD Section 4C.6: Bidders are required to provide the educational and professional qualifications of the proposed account management team.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/08/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/08/2016
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The intention is to create a ranked framework where the terms governing the provision of the subject services are set out so as to allow the agreement to be performed partly without reopening competition (direct call-off); and partly through reopening competition amongst the economic operators appointed to the framework agreement (further or mini-competition).

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

For the purposes of this contract, the contracting authority invites proposals for community benefits relating to (i) training and skills transfer to those Heriot-Watt University personnel engaged in research enterprise support, or (ii) which will otherwise improve the economic, social or environmental well-being of the contracting authority’s area in a way additional to the main purpose of the contract.

(SC Ref:447447).

VI.4)Procedures for review

VI.4.1)Review body

Heriot Watt University
Procurement Services, Riccarton
EH14 4AS
United Kingdom
Telephone: +44 1314513702
Fax: +44 1314513119Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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