Public Buildings Refit Framework Transport for London

Public Buildings Refit Framework Transport for London

RE:FIT is the mayor’s innovative scheme to provide a model for public bodies wishing to implement energy efficiency and local energy generation measures to their buildings or estate. RE:FIT framework (public buildings retrofit programme).

UK-London: energy and related services

2012/S 90-148645

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Premises Projects and Commercial Services)
Windsor House 42- 50 Victoria St.
Contact point(s): Transport for London
For the attention of: Amanda Fearing
SW1H 0TL London
UNITED KINGDOM
E-mail: AmandaFearing@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority
City Hall, The Queen’s Walk,
SE1 2AA London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

RE:FIT framework (public buildings retrofit programme).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1,00 and 500 000 000,00 GBP
Frequency and value of the contracts to be awarded: Not known.

II.1.5)Short description of the contract or purchase(s)

RE:FIT is the mayor’s innovative scheme to provide a model for public bodies wishing to implement energy efficiency and local energy generation measures to their buildings or estate. The scheme uses an Energy Service Company (ESCo) to identify and implement energy efficiency measures enabling organisations to cut running costs, energy consumption and carbon emissions. The ESCo guarantees a set level of savings over the period of the arrangement. This means associated risks are carried by the ESCo rather than the public sector. The RE:FIT programme can be used for a broad range of measures to reduce CO2 emissions including, but not limited to, insulation and building fabric improvements, replacement or upgrading of mechanical and electrical services equipment, water saving devices and the installation of bespoke energy efficiency and generation measures. It may also include services to support projects such as ongoing maintenance and operation services and potentially financing, or part financing, of projects. This tender will create a framework of Energy Service Companies to support the RE:FIT programme that will be available to public sector organisations within London and across the UK.
II.1.6)Common procurement vocabulary (CPV)

71314000, 71314200, 71314300, 71313000, 71320000, 71315000, 71314310, 45300000, 50700000, 51100000, 65400000, 09300000, 45200000, 45315300, 31682000, 45210000, 45250000, 45251000, 31527260, 66000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to PQQ document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to PQQ document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to PQQ document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to PQQ document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Register your company on the TfL eTendering portal (this is only required once). If you have already registered there is no need to do so again, otherwise the instructions for registration are as follows:
Go to https://eprocurement.tfl.gov.uk/epps/.

Then select: register as a supplier and follow the instructions.
If you have any queries regarding the registration process please contact the e-tendering helpdesk on +44 8000740503 or e-mail: tfl-eproc-helpdesk@eurodyn.com.

Please follow the instructions set out in the PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ document.
Minimum level(s) of standards possibly required: Please refer to PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to PQQ document.
Minimum level(s) of standards possibly required:
Please refer to PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

GLA 80230
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The Greater London Authority has received funding from the Elena facility under the CIP Intelligent Energy Europe Programme for the RE:FIT programme.
VI.3)Additional information

The Great London Authority’s (GLA) procurement function was delegated to Transport for London (TfL) with the result that TfL Group Procurement manages the GLA’s procurement function, which includes undertaking procurement exercises on behalf of the GLA.
Interested parties should note that TfL is acting as procurement agent on behalf of the GLA and that all information provided as part of the procurement process will be shared with the client department/project team at the GLA.
The GLA wishes to establish a framework agreement for use by the following UK public sector bodies and any future successors to these organisations:
A Minister of the Crown – http://www.parliament.uk/mps-lords-and-offices/government-and-opposition1/her-majestys-government/.

ALMOS – http://www.almos.org.uk/member_list.

Almshouses – http://www.almshouses.org/.

BBC – http://www.bbc.co.uk/.

British monarchy – http://www.royal.gov.uk.

British rail board (Residuary) – http://www.brbr.co.uk/.

British waterways – http://www.britishwaterways.co.uk/home.

Business innovation and skills – http://www.bis.gov.uk/.

Central government departments, executive agencies and NDPBs – http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm.

Charities – http://www.charity-commission.gov.uk/.

Citizens advice Northern Ireland – http://www.citizensadvice.co.uk/en/Where-We-Are/Bureaus/.

Citizens advice Scotland – http://www.cas.org.uk/.

Citizens advice England & Wales – http://www.citizensadvice.org.uk/index/aboutus/citizens_advice_offices.htm.

Community Heath Councils – http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx.

Department for communities and local government – http://www.communities.gov.uk/corporate/.

Defence infrastructure organisation – http://www.mod.uk/defenceinternet/microsite/dio/.

Department for culture media and sport – http://www.culture.gov.uk/.

Department for environment, food and rural affairs – http://www.defra.gov.uk/.

Department for Health Arms Length Bodies – http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/index.htm.

Department for transport – http://www.dft.gov.uk/.

Department of education – http://www.education.gov.uk/.

Department of energy and climate change (including Coal Authority) – http://www.decc.gov.uk/.

Educational establishments in England and Wales, maintained by the Department for children, schools and families including schools, universities and colleges but not independent schools – http://www.edubase.gov.uk/search.xhtml;jsessionid=4767F89630A039E98FE593093D577013?clear=true.

English heritage – http://www.english-heritage.org.uk/.

Environment agency – http://www.environment-agency.gov.uk/.

Executive agencies – http://www.cabinetoffice.gov.uk/ministerial_responsibilities/executive_agencies.aspx.

Extra-care providers – http://www.housingcare.org/elderly-uk-assisted-living-extra-care-housing.aspx.

Fire and rescue services (including Scotland, Wales and Northern Ireland) – http://www.fireservice.co.uk/information/ukfrs.

Further and higher education in Northern Ireland – http://www.unixl.com/info/northern-ireland.htm.

General practitioners – http://www.gmc-uk.org/doctors/register/LRMP.asp.

GLA Group – http://www.london.gov.uk/who-runs-london/greater-london-authority/gla-functional-bodies.

Health and social care in NI: Agencies, boards, councils and hospitals – http://www.hscni.net/.

High-speed 2 – http://www.hs2.org.uk/abouths2ltd.

Highways agency – http://www.highways.gov.uk/.

Home office – http://www.homeoffice.gov.uk/.

Hospices in UK including SCOTLAND, Wales and Northern Ireland – http://www.hauraki.co.uk/hospice_uk/.

House of lords / house of commons – www.parliament.uk.

Judicial system (Ministry of justice) – http://www.justice.gov.uk/.

Land registry – http://www.landregistry.gov.uk/.

Local enterprise partnerships – http://www.communities.gov.uk/localgovernment/local/localenterprisepartnerships/summaries/.

Local authorities – http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG.

Local development agencies – http://www.bis.gov.uk/partners/by/themes.

Local health boards – http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx.

London & continental railways Ltd – http://www.lcrhq.co.uk/.

London boroughs & city of London – http://www.londoncouncils.gov.uk/londonfacts/londonlocalgovernment/londonboroughs.htm.

Ministry of Defence – http://www.mod.uk/DefenceInternet/Home/.

National parks – http://www.nationalparks.gov.uk/.

Natural England – http://www.naturalengland.org.uk/.

NDA properties Ltd – No website – go through NDA website.
NDPBs (Non Departmental Public Bodies) – http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs.

Network rail – http://www.networkrail.co.uk/.

General practitioners – http://www.general-practitioners-uk.co.uk/.

NHS bodies England including acute trusts, ambulance trusts, primary care trusts, care trusts, NHS hospital trusts, strategic health authorities, mental health trusts, special health authorities, community health councils, local health boards, NHS Trusts. – http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx.

NHS foundations trusts – http://www.monitor-nhsft.gov.uk/home/about-nhs-foundation-trusts/nhs-foundation-trust-directory.

NHS Scotland – http://www.show.scot.nhs.uk/.

NHS Wales GP Practices – http://www.nhsdirect.wales.nhs.uk/small/en/home/healthinformation/usefulpatientinformation/localhealthboards.

NHS Wales – http://www.nhsdirect.wales.nhs.uk/.

NI public bodies, NI government departments – http://www.northernireland.gov.uk/gov.htm.

Northern Ireland public sector bodies and local authorities – http://www.northernireland.gov.uk/az2.htm.

Nuclear decommissioning authority – http://www.nda.gov.uk/.

Oil & pipeline agency – no web site – go through Defence Infrastructure Organisation.
Olympic delivery authority – http://www.london2012.com/about-us/the-people-delivering-the-games/the-olympic-delivery-authority/.

London legacy development corporation – http://www.legacycompany.co.uk/.

Police authorities – http://www.apa.police.uk/your-police-authority.

Police forces Scotland – http://www.police-information.co.uk/police-directory/index.php?cat=6&subcat=30.

Police forces Wales – http://www.police-information.co.uk/police-directory/index.php?cat=6&subcat=32.

Police forces – http://www.police-information.co.uk/police-directory/index.php?cat=6&subcat=29.

Police service of Northern Ireland – http://www.police-information.co.uk/police-directory/view.php?id=31&page=0&cat=6&subcat=31&subsubcat=0.

Public corporations – http://www.shareholderexecutive.gov.uk/portfolio/index.asp.

Registered providers / housing associations / registered social landlords – http://www.housingnet.co.uk/.

Royal mail – http://www.royalmail.com/.

Schools in Northern Ireland – http://www.deni.gov.uk/index/85-schools.htm.

Scottish further and higher education institutions – http://www.universities-scotland.ac.uk/index.php?page=members.

Scottish local government – http://www.scotland.gov.uk/Topics/Statistics/Browse/Labour-Market/EconomicProfilesLA.

Scottish public sector bodies – http://www.scotland.gov.uk/Topics/Government.

Scottish schools – http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?

Tenant services Authority – http://www.tenantservicesauthority.org/server/show/nav.14538.

The crown estate – http://www.thecrownestate.co.uk/.

Welsh public bodies national assembly for Wales, Welsh Assembly Government and Welsh Local Authorities – http://www.assemblywales.org/abthome/abt-links.htm.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Transport for London
Windsor House, 42-50 Victoria St
SW1H 0TL London
UNITED KINGDOM
E-mail: paulplummer@tfl.gov.uk
Internet address: http://www.tfl.gov.uk

Body responsible for mediation procedures

Transport for London
Windsor House, 42-50 Victoria St
SW1H 0TL London
UNITED KINGDOM
E-mail: paulplummer@tfl.gov.uk
Internet address: http://www.tfl.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to consider the decision and highlight any errors in the award process. Such appeals should be addressed to the contact in VI.4.1. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI 2006 No5) and any amendments theron provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Greater London Authority
City Hall, The Queen’s Walk
SE1 2AA London
UNITED KINGDOM
Internet address: http://www.london.gov.uk

VI.5)Date of dispatch of this notice:8.5.2012