Public CCTV Repair and Maintenance Contract

Contract for the Repair and Maintenance of Public Space CCTV systems in Oxfordshire.

United Kingdom-Oxford: Closed circuit television services

2018/S 247-569081

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxford City Council
St Aldate’s Chambers, St Aldates
Oxford
OX1 1DS
United Kingdom
Contact person: Miss Kay Allsopp
Telephone: +44 7917791906
E-mail: KAllsopp@oxford.gov.uk
NUTS code: UKJ14

Internet address(es):Main address: http://www.oxford.gov.uk

Address of the buyer profile: http://www.oxford.gov.uk

I.1)Name and addresses

West Oxfordshire District Council
Council Offices
Witney
OX28 1NB
United Kingdom
Contact person: Andy Barge
Telephone: +44 1594812290
E-mail: andy.barge@publicagroup.uk
NUTS code: UKJ14

Internet address(es):Main address: http://www.westoxon.gov.uk

Address of the buyer profile: http://www.westoxon.gov.uk

I.1)Name and addresses

Cherwell District Council
Bodicote House, White Post Road, Bodicote
Banbury, Oxon
OX15 4AA
United Kingdom
Contact person: Colin Wilderspin
Telephone: +44 1295221733
E-mail: Colin.Wilderspin@cherwellandsouthnorthants.gov.uk
NUTS code: UKJ14

Internet address(es):Main address: http://www.cherwell.gov.uk

Address of the buyer profile: http://www.cherwell.gov.uk

I.1)Name and addresses

South Oxfordshire and Vale of White Horse District Councils
135 Eastern Avenue, Milton Park, Milton
Abingdon, Oxon
OX14 4SB
United Kingdom
Contact person: Diane Foster
Telephone: +44 1235422116
E-mail: Diane.Foster@southandvale.gov.uk
NUTS code: UKJ14

Internet address(es):Main address: https://www.whitehorsedc.gov.uk

Address of the buyer profile: https://www.whitehorsedc.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=a4fd5ae1-3cfd-e811-80f0-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=a4fd5ae1-3cfd-e811-80f0-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Repair and Maintenance of Public Space CCTV systems in Oxfordshire

Reference number: DN381157

II.1.2)Main CPV code

92222000

II.1.3)Type of contract

Services

II.1.4)Short description:

Oxford City Council (the Council) is acting as the lead authority, working collaboratively with 3 Other Contracting Bodies (OCB’s) as below to establish a contract for the Repair and Maintenance of Public Space CCTV systems in Oxfordshire. OCB’s – Cherwell District Council, South Oxfordshire and Vale of White Horse District Councils and West Oxfordshire District Council, together we are looking for a single provider for this opportunity.

The aim of this Contract is to deliver a high quality and comprehensive repair and maintenance contract for the service and repair of a Public Space CCTV system including Control Room Equipment and approximately 300 cameras spread over 6 locations the service must be effective, efficient and responsive to the needs of people within the county of Oxfordshire. The Provider shall supply the services as detailed within each separate Council specification.

The initial contract period is 24 months (2 years) with an optional extension of 12 months.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

The initial contract period is 24 months (2 years) with an optional extension of 12 months (1 year).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60 %

Price – Weighting: 40 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

I further extension available for 1 year up to a maximum of 3 years in total

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/01/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 30/01/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Oxford City Council
St Aldate’s Chambers, St Aldate’s
Oxford
OX1 1DS
United Kingdom
E-mail: mnewman@oxford.gov.ukInternet address: www.oxford.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/12/2018