Public Health Procurement Framework

Public Health Procurement Framework

The Council is looking to establish a framework for the provision of key Public Health Improvement programmes as detailed below. Each programme will consist of one or more categories and providers are invited to submit tenders for any number of the categories shown. Programme 1: Smoking Cessation.

United Kingdom-Bromley: Health services

2013/S 229-398102

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Bromley
Civic Centre, Stockwell Close
For the attention of: Mike Hurst
BR1 3UH Bromley

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Bexley
Civic Offices, Broadway
DA6 7LB Bexleyheath

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Public Health Procurement Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

Health services. The Council is looking to establish a framework for the provision of key Public Health Improvement programmes as detailed below. Each programme will consist of one or more categories and providers are invited to submit tenders for any number of the categories shown.
Programme 1: Smoking Cessation
Services offering intensive support to smokers who wish to give up, either referred by their GPs or other health professional or by themselves. Patients are normally seen weekly, either on a 1:1 basis or on a group therapy basis. Services may also be required to administer Nicotine Replacement Therapies (NRT).
— Category A: Stop Smoking Service
— Category B: Stop Smoking Extra Quitter Provider
Programme 2: Weight Management
Services delivering a range of weight management initiatives including: the delivery of a free to the patient community based weight management programme in a range of settings and venues which are available to all registered patients who meet the criteria; offering support to patients in order to develop sustainable lifestyle changes in order to lose and maintain clinically significant weight loss, reduce co-morbidities and increase quality of life by addressing all factors associated with maintaining a healthy lifestyle including psychosocial functioning; and providing specialist, multi-disciplinary assessments and support to patients at high risk of CVD or diabetes, helping them to make use of a range of non-surgical options and supporting them to develop sustainable lifestyle changes in order to reduce morbidity and increase quality of life.
— Category C: Tier 3 Weight Management Intervention
— Category D: Tier 2 Weight Management Service
— Category E: Cardiovascular Disease and Diabetes Prevention Lifestyle Intervention
Programme 3: Physical Activity
The service prescribes and monitors an exercise programme tailored to the individual needs of the patient having one or more of a prescribed set of medical conditions, with the objective of increasing participation levels in physical activity and structured exercise.
— Category F: Physical Activity on Referral Service
Programme 4: Sexual Health
Includes a variety of sexual health services including: the provision of a peer support and peer mentoring service to patients diagnosed with HIV and living in the London borough of Bromley; a service providing the delivery of sustainable behaviour change of those who have been identified as most at risk of ill sexual health in the highest prevalence areas of the borough through a multi-faceted sexual health outreach programme; laboratory diagnostic services for sexually transmitted infection testing; and community pharmacy services offering Chlamydia screening and treatment, emergency contraception, HIV point of care testing, condoms and oral contraception.
— Category G: HIV Peer Support and Peer Mentoring Service including Advice and Advocacy
— Category H: Sexual Health Outreach Programme
— Category I: Laboratory Testing for Sexually Transmitted Infections
— Category J: Community Pharmacy Sexual Health Service
Programme 5: NHS Checks
Services including the delivery of the NHS Health Checks programme to eligible people in the community; the delivery by community pharmacies of the NHS Health Checks programme; and the provision of Point of Care Testing equipment used for NHS Health Checks.
— Category K: NHS Health Check Community Outreach Service
— Category L: Point of Care Testing Service to Support the NHS Health Checks Programme
— Category M: NHS Health Check – Community Pharmacy
Programme 6: Substitute Prescribing & Harm Minimisation
Services including a community pharmacy needle exchange service for injecting drug users; and a community pharmacy supervised administration of opiates service.
— Category N: Needle Exchange Service
— Category O: Supervised Administration of Medication Service
Please note that this contract is being tendered electronically through the London Tenders Portal using the Due North tendering system. In order to access documentation and to submit tenders, all potential providers must register through the ‘Suppliers Area’ of the portal at (if not already registered). Providers who are not registered will not be able to access the documents or submit a tender.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Initial framework length is 2 years and can be extended by a further period of up to two years at the Council’s discretion and subject to the providers’ satisfactory performance of the service. Approximate maximum annual spend across all 6 programmes for the London Borough of Bromley is GBP 797 000 broken down as follows. Please note that these figures are indicative only and that the Council does not guarantee that this level of expenditure will continue.
Smoking Cessation – GBP 235 000
Weight Management – GBP 99 000
Physical Activity – GBP 74 000
Sexual Health – GBP 192 000
NHS Checks – GBP 150 000
Substitute Prescribing and Harm Minimisation – £47 000
The London Borough of Bexley has indicated its intention to use the Framework and its current level of annual spend is approximately half that of Bromley.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposit or Parent Company Guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note: Although this tender is being run as an ‘Open’ tender, the evaluation will be a two stage process. The Invitation to Tender will consist of the tender documents plus a short questionnaire regarding your company and its financial standing etc. The questionnaire responses will be assessed first and any company that does not meet the stated criteria will not progress to the full tender evaluation stage.
Evaluation of the tender will be based on the CIPFA standing guide to the commissioning of local authority work and services tender evaluation model and in full compliance with EU Directives, the Council’s Contract Procedure Rules and in accordance with the stated criteria.
Tenderers should note that the evaluation of the above criteria for Quality issues etc will also include the operation of minimum score thresholds. If the Tenderer’s proposal receives a score below the required threshold then the bid may not be considered further. (The minimum acceptable score is a requirement to obtain at least half of the available points in any particular area).
The Council works closely with a number of its surrounding local authorities on procurement activity and is a member of the South East London Procurement Group (comprising of the London Boroughs of Bromley, Bexley, Lewisham, Greenwich, Lambeth and Southwark) . In addition to the partner organisation identified above, in appropriate circumstances and in compliance with any legal and regulatory requirement, the opportunity for services to be provided through this framework may also be offered to the named members of this organisation and also the London Borough of Croydon (which has expressed an interest in using this framework) and who may have similar usage volumes.
This Contract Notice has been placed on OJEU on a voluntary basis and relates to Part B services of the Public Contracts Regulations 2006 (‘the Regulations’ as amended) accordingly, the Regulations only apply in part and where necessary. The London Borough of Bromley does not bind itself to abide by any other part of the Regulations which does not expressly apply to procurements for Part B services. The Council will ensure that all applicants are treated fairly, and that there is transparency at each stage of the procurement and tendering process.
To view this notice, please click here:

GO Reference: GO-20131122-PRO-5285993

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Bromley
Civic Centre, Stockwell Close
BR1 3UH Bromley

Body responsible for mediation procedures

DRS-CIArb on behalf of the Chartered Institute of Arbitrators
12 Bloomsbury Square
WC1A 2LP London
Telephone: +44 8452707055
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Remedies Directive and ‘Alcatel’ mandatory standstill period provide clear and effective procedures for seeking redress in cases where bidders consider contracts have been unfairly awarded. Appeals against the award must be made within a period of 10 days (if contractors have been notified electronically) of the award of contract to the address shown in VI.4.1. Requests for additional de-briefing within the standstill period must be made in writing (which includes fax and email) to the same address. Any such request must be received by the contracting authority no later than midnight of the second day of the standstill period.
VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Bromley
Civic Centre, Stockwell Close
BR1 3UH Bromley
Telephone: +44 2083134639

VI.5)Date of dispatch of this notice: