Public Hire E-bike Scheme London

The scope of this requirement is to provide and manage a public hire e-bike scheme in Haringey; for possible expansion later.

United Kingdom-London: Bicycles

2015/S 042-072239

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London — Surface Transport
Palestra 197 Blackfriars Road
For the attention of: Ben MacBean
SE1 8NJ London
UNITED KINGDOM
E-mail: benmacbean@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Public Hire E-bike Scheme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The scope of this requirement is to provide and manage a public hire e-bike scheme in Haringey; for possible expansion later. The definition of an e-bike is an electrically assisted pedal cycles or EAPCs that meet the UK Government’s Electrically Assisted Pedal Cycles (Amendment) Regulations 2015.

II.1.6)Common procurement vocabulary (CPV)

34430000, 63710000, 51000000, 45233293, 50100000, 45100000, 45233000, 34432000, 72000000, 34431000, 34400000, 34420000, 34422000,34421000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Proposals are required to design, install, supply, operate and maintain a public hire e-bike scheme in the London Borough of Haringey. The definition of an e-bike is an electrically assisted pedal cycles or EAPCs that meet the UK Government’s Electrically Assisted Pedal Cycles (Amendment) Regulations 2015. The scheme may be expanded in the future to allow for increased numbers of e-bikes and/or other assets and/or new sites and/or expanded geographical area (within the Greater London area) and/or future development of the assets and scheme. To register your interest in the scheme and obtain the pre qualifying questionnaire please contact benmacbean@tfl.gov.uk and log on to TfL’s eProcurement portal — ww.tfl.gov.uk/eprocurement

The pre qualifying questionnaire will be available from the 13.3.2015 and will need to be returned to TfL by 12:00 on 14.4.2015 via TfL’s eProcurement portal.
Estimated value excluding VAT:
Range: between 3 000 000 and 50 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is envisioned to be for 5 years with an option for Transport for London to extend the contract for periods up to a further 5 years. The contract will be for a scheme in Haringey with an option to extend the scheme, to allow for increased numbers of e-bikes and/or other assets and/or new sites and/or expanded geographical area (within the Greater London area) and/or future development of the assets and scheme.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required but in the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_000797

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 55-092133 of 19.3.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This OJEU notice has an estimated range of between 3 000 000 GBP and 50 000 000 GBP, the scheme in Haringey will be at an estimated cost of between 3 000 000 GBP and 10 000 000 GBP. The higher upper limit will allow for any future expansion activities and costs. The definition of an e-bike in this notice is an electrically assisted pedal cycles or EAPCs that meet the UK Government’s Electrically Assisted Pedal Cycles (Amendment) Regulations 2015.
The procurement process is being conducted by Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services, supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of the Public Contracts Regulations 2006, as amended. It is anticipated that a contract(s) will be awarded by TfL but any part of TfL and/or any of its subsidiaries may award contract(s) as appropriate. TfL reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and TfL shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling.

TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp

Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents. The UK government has announced its commitment to greater data transparency. Accordingly TfL reserves the right to publish its tender documents, contracts and data from invoices received. In so doing TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a minimum 10 calendar day standstill period at the time that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from TfL before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2015