Public Lighting Maintenance Management
Public Lighting Maintenance Management, Electrical and Mechanical Services.
UK-London: Repair, maintenance and associated services related to roads and other equipment
Section I: Contracting authority
City of Westminster
14th Floor, 64 Victoria Street
For the attention of: Carl Walters
SW1E 6QP London
Telephone: +44 276413429
General address of the contracting authority: http://www.westminster.gov.uk
Electronic access to information: http://esourcing.bravosolution.co.uk
Electronic submission of tenders and requests to participate: http://esourcing.bravosolution.co.uk
Further information can be obtained from: Bravo Solutions
Bravo Solutions, 85 London Wall
Internet address: https://esourcing.bravosolution.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bravo Solutions
85 London Wall
Tenders or requests to participate must be sent to: Bravo Solutions
85 London Wall
The contracting authority is purchasing on behalf of other contracting authorities: yes
The Royal Parks
The Old Police House, Hyde Park
W2 2UH London
The Royal Borough of Kensington & Chelsea
The Town Hall, Hornton Street
W8 7NX London
The London Borough of Hammersmith & Fulham
Town Hall, King Street, Hammersmith
W6 9JU London
CityWest Homes Limited
21 Grosvenor Place
SW1X 7EA London
Section II: Object of the contract
Service category No 1: Maintenance and repair services
NUTS code UKI
The Contracting Authority is a highway authority (with duties as defined in the Highways Act 1980) and is responsible for the majority of the highways (approximately 206 miles of carriageway) within the City of Westminster in London.
This procurement is one of six contemporaneous separate procurements by the Contracting Authority in respect of highways maintenance and transportation related services and / or works. Interested economic operators should refer to VI.3) for more information.
The work set out in this notice has been categorised as services under Service Category 1, but economic operators will note that the Contract and Framework Agreement contain elements of works. For the absence of doubt, any reference to “services” in relation to this Contract and / or Framework Agreement shall incorporate “works” and be read as “services and / or works”.
The Contracting Authority invites expressions of interest from economic operators as set out in this notice to provide these services under this Contract and any Framework Agreement.
It is anticipated that services delivered under the Contract will commence in April 2014.
The work under this Contract comprises the provision of an integrated service comprising of but not limited to:
– Maintenance Management and Improvement of the Contracting Authority’s public lighting and electrically powered assets including routine and reactive maintenance;
– Regulatory functions for the management of the public lighting network in Westminster including supporting the winter service plan, weather and other emergencies;
– Design development and delivery of a wide range of public lighting and other Streetscape and Public Realm Improvements and specific targeted investment programmes;
– Professional Services required to carry out the provision of this Contract, to include surveys and technical advice;
– Customer service functions that relate to the provision of lighting services required under this Contract;
– Administrative functions required to carry out the provision of lighting services under this Contract;
– To provide, support and maintain systems used by both supplier and client to support the delivery of services as required.
The Provider for Public Lighting Maintenance Management, Electrical and Mechanical Services will be required to provide its services to other contracts procured in respect of highways maintenance and transportation related services and / or works. These are Highways Maintenance Management and Public Realm Projects and Bridges and Structures Maintenance Management and Improvements for any projects undertaken.
The Public Lighting Maintenance Management, Electrical and Mechanical Services will be required to use the services of other contracts procured in respect of highways maintenance and transportation related services and/or works. These are Bridges and Structures Maintenance Management and Improvements and Traffic Management Order Service for any projects undertaken.
All of these services provided under this Contract support the ‘Better City, Better Lives’ objective in delivering a well-managed and high quality streetscape. Information on ‘Better City, Better Lives’ can be found on the
Contracting Authority’s website www.westminster.gov.uk.
The work will primarily be on the public highway, however, there will also be a requirement to carry out work on non-public highway and other locations.
The details above are not exhaustive and consideration may be given both during the procurement process and the Contract term to the inclusion of additional services or options for additional services which will assist in delivering the services and principal outputs listed above. If during the term of the Contract, this would be carried out in accordance with the variation mechanisms in the Contract.
FRAMEWORK AGREEMENT LINKED TO THE CONTRACT
EN Standard form 02 – Contract notice 5 / 19
The Contracting Authority wishes to enable other bodies as indicated in Annex A of this OJEU contract notice (the “Participating Bodies”) to benefit from this procurement by procuring services through the attached Framework Agreement.
As such, the Contracting Authority is acting as a central purchasing body through which the Participating Bodies may wish to procure substantially similar services to those included in the Contract under the separate Framework Agreement (but without any obligation on the Participating Bodies to use the Framework Agreement). For the absence of doubt, it is the intention that the Participating Bodies should be able to rely on this procurement to purchase such services under the Framework Agreement without the need for any further procurement process.
The Framework Agreement would be for four years with the same single supplier who is awarded the Contract.
Please refer to the pre-qualification questionnaire document for the definition of a single supplier.
However, the duration of an individual call-off contract under the Framework Agreement will not necessarily be limited to four years but would be governed by the subject matter of the call-off contract concerned and the preferences of the individual Participating Bodies. It is presently intended that, as befits the subject matter of the call-off contract given the nature of the services, and with full regard to the obligations of the Participating Bodies under the Public Contracts Regulations 2006 (as amended), that any call-off contracts would be up to 12 years in duration, but economic operators should also be aware that the Participating Bodies may call off work under shorter contracts or on an ad hoc basis instead of for a specific single contract term. Further details
of these arrangements will appear in the tender documentation.
CityWest Homes Limited and any other Participating Body that has housing functions shall be entitled to seek quotations from the successful contactor under the Framework Agreement where the proposed call-off work in question is subject to tenant consultation requirements under section 20 of the Landlord and Tenant Act 1985 (such as housing estate roads maintenance); any such quotation may be in competition with other quotations received from, for example, tenant-nominated contractors.
The Contracting Authority envisages that the Framework Agreement would be entered into at the same time as the Contract (i.e. around 4.2014), although the timing of any call-offs under the Framework Agreement will be a matter to be decided between the relevant Participating Body and the supplier.
No guarantee or warranty is given as to the nature or volume, if any, of the services or the number of call-offs, if any, under the Framework Agreement.
Economic operators shall also note that the provisions of the Framework Agreement will entitle the Participating Bodies to enter into call-off contracts in relation to part or parts of the services (rather than all of them) and therefore the final specifications of the call-off contracts may differ from the final specification of the Contract.
50230000, 50232000, 50232110, 71311210
The Contracting Authority estimates the total Contract value (ie the value of its Contract alone) to be between 42 000 000 GBP and 52 000 000 GBP. Inevitably, the total value of works/services called off from the Framework element by Participating Bodies is more difficult to predict, given that they are not obliged to call-off any work under the Framework Agreement. Nevertheless, the Contracting Authority’s best estimate at the time of publication of this value is in the range of 0 GBP and 13 250 000 GBP. The Contracting Authority has therefore identified the estimated range below within which the total value will fall by aggregating these 2 sets of upper and lower values.
Estimated value excluding VAT:
Range: between 42 000 000 and 65 250 000 GBP
Description of these options: It is anticipated that the duration of the Contract will be 8 years but with the ability to extend by one or more periods up to a further 4 years. This gives total possible duration of 12 years or 144 months.
Any other options that economic operators may be invited to take into account in their tenders will be set out in the tender documentation.
Section III: Legal, economic, financial and technical information
It reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability. Members of any consortium shall be jointly and severally liable.
As set out in the Pre-Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
Prior information notice
Notice number in the OJEU: 2013/S 73-121978 of 13.4.2013
Section VI: Complementary information
These 6 standalone procurements (including the present), for which the contract notices have been published on or around the same date, are:
A. Highways Maintenance Management and Public Realm Projects;
B. Public Lighting Maintenance Management, Electrical and Mechanical Services;
C. Bridges and Structures Maintenance Management and Improvements;
D. Gully Service;
E. Traffic Management Order Service; and
F. Compliance and Audit Service.
Each of the aforementioned contract notices relates to a procurement that is structured in a similar fashion to this procurement, namely, a public contract with a secondary element of a framework agreement for the other
It is intended that these procurement processes be conducted along similar lines and to similar timescales, but there will be some material differences between them. This notice and the arrangements therein for expressing an interest are therefore in relation to this Contract and Framework Agreement only. Organisations interested in the other five procurements are advised to consult the relevant contract notices for full details of the service and / or works included in the other procurements and how to participate.
For the avoidance of doubt, each of the 6 contracts (with their attendant framework agreements), including this Contract and Framework Agreement, are / will be the subject of their own separate OJEU procurement.
Economic operators shall also note that any economic operator participating in the procurements for the procurements indicated as “A” to “E” in the list above shall not be entitled to bid for the procurement at “F” in the list above (the “Compliance and Audit Service” procurement).
The Contracting Authority intends to use the Bravo Solutions e-tendering system to run this procurement from the pre-qualification stage onwards. In order to express an interest, economic operators will be required to complete and submit an on-line pre-qualification questionnaire which may be accessed at https://esourcing.bravosolution.co.uk (Refrence Project_3). For technical help in accessing this facility, please contact +44 8003684850 (or +44 2033496601 from outside the UK) or email@example.com. In addition, in the event that economic operators wish to raise any queries in relation to this procurement and/or the prequalification questionnaire, this shall be done using the Bravo tender portal (details in Annex A). Economic
operators are requested not to use the contact details at I.1 of this notice for this purpose.
The Contracting Authority believes that it is possible that the Transfer of Undertakings (Protection of Employment) may apply in respect of an award of the Contract or potentially any call-off contracts under the Framework Agreement but economic operators are required to form their own view on whether this is the case, and subsequent implications. Further details will appear in the tender documentation. EN Standard form 02 – Contract notice 13 / 19
Please note that in the event of re-structuring within local government, this procurement and / or the Contract and any Framework Agreement if awarded will pass to successor authorities to the Contracting Authority or the Participating Bodies as relevant and appropriate.
The Contracting Authority reserves the right to award only the Contract and not to award any Framework Agreement, or alternatively for the Contract and any Framework Agreement to commence on different dates.
The Contracting Authority further reserves the right to abandon this procurement process at any stage following the publication of this notice and/or not to award any Contract. The Contracting Authority also reserves the right to award a Contract or contracts in respect of part of the services only. GO Reference: GO-2013426-PRO-4763381.
Royal Courts of Justice, Strand
WC2A 2LL London
VI.5)Date of dispatch of this notice:26.4.2013